Invoice Batches Window Reference (Oracle Payables Help)


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Invoice Batches Window Reference

You use the Invoice Batches window and the Invoice Batches detail windows to set defaults for a group of invoices you enter in an invoice batch. If you change an invoice batch default, the change will apply only to invoices you subsequently enter in the invoice batch. For example, if you enter half a batch with the Standard invoice Type default and then change the batch invoice Type default to Prepayment, only the invoices you enter after the change will get Prepayment as a default invoice type.

After you enter invoices in a batch, you can review them in the Invoices window. If you are reviewing batch invoices in the Invoices window and want field references, see: Invoices Window Reference.

All amounts in the Invoice Batches window are in the invoice currency.

Actual Invoice Count. Payables displays the number of invoices you have entered in the batch.

Actual Invoice Total. Payables displays the cumulative sum of the invoice amounts of the invoices you have entered in the batch.

Batch Name. Name of the invoice batch.

Control Amount. Enter the sum of the invoice amounts in the batch.

Control Count. Enter the number of invoices in the batch.

Currency. The default currency for all invoices in the batch.

After you save an invoice, you cannot change the Currency. You can use the Invoice Actions window to cancel the invoice. You can then reenter the invoice with the correct currency.

Date. Invoice batch date.

Document Category. Payables uses the document category to assign a unique voucher number to each invoice if you assign an automatic sequential numbering sequence to the document category. You can enter a value in this field if you enable the Document Catogory Override Payables option. If you do not enable your Sequential Numbering profile option, Payables provides no default for this field and you cannot enter a value.

GL Date. The default GL Date for the distributions for each invoice in the batch. Must be in an open or future period. If you do not provide a batch default, the default for each invoice is the invoice date, goods received date, or system date, depending on your GL Date Payables option.

Hold Name. Hold you want to apply to each invoice.

Hold Reason. Payables displays the Hold description if you have entered a Hold Name.

Invoice Count Difference. Payables displays the Control number minus the Actual number.

Invoice Total Difference. Payables displays the Control amount total minus the Actual amount total.

Liability Account. Account for the liability of each invoice. If you do not enter a batch default, Payables uses the supplier site Liability Account as a default for each invoice. Payables uses the liability account when you create journal entries to post your invoices if you use accrual basis accounting. Payables credits an amount equal to the sum of your invoice distributions. You cannot enter more than one liability account for an invoice.

If you enable the Automatic Offsets Payables option, Payables automatically allocates the invoice liability across multiple balancing segments, rather than using one liability account. See: Automatic Offsets.

Pay Group. Use Pay Group to group invoices from multiple suppliers in a payment batch.

Payment Currency. Payables enters the Invoice Currency as the default. If the Invoice Currency is not a fixed-rate currency, you cannot update the value. If the Invoice Currency is a fixed-rate currency such as Euro or an EMU national currency, you can change the Payment Currency value to an associated fixed-rate currency.

Payment Terms. Payment terms Payables uses to create one or more scheduled payments for an invoice.

Type. The type of invoice you select determines which processing options Payables makes available to you.

Standard. A trade invoice you receive from a supplier.

Credit Memo. An negative amount invoice you receive from a supplier representing a credit for goods or services purchased.

Debit Memo. A negative amount invoice you send to notify a supplier of a credit you recorded for goods or services purchased.

Expense Report. An invoice you enter to record business-related employee expenses.

PO Default. A trade invoice you want to automatically match to a specified purchase order and then manually match to the individual shipments on the purchase order.

QuickMatch. A trade invoice you want to automatically match to all the shipments of a specified purchase order.

Mixed. A Standard or Credit/Debit Memo invoice for which you can enter both positive and negative amounts and perform both positive and negative matching.

Buttons

Invoices. Choose the Invoices button to navigate to the Invoices window to enter the invoices in the batch. Payables automatically defaults the invoice batch defaults you entered to each invoice you enter. You can override any invoice batch defaults.

Approve. After you have entered invoices in an invoice batch, choose the Approve button to submit Approval for each invoice in the batch. In the Invoice Holds window, you can review any invoice holds and releases that Payables applies during Approval.

Invoice Batches Window Reference

Buttons

See Also