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   To initiate a new payment batch:

1. In the Payment Batches window, enter a unique Batch Name. This name will appear on your reports and will help you locate the batch online. Optionally change the Bank Account. Select a payment Document. Enter a Payment Date. This is the date that Payables will print on the payment or remittance advice.

• If you want to use this payment batch as a template for future payment batches, check Template. For example, if you regularly create payment batches with the same criteria, you can save the payment batch as a template then later copy it, change the batch name and use it with minor changes, such as a new Payment Date and Pay Through Date.

2. Define your invoice selection criteria. Optionally enter the Pay Group. Verify the Pay Through Date. Payables will select invoices with a discount or due date on or before this date. Optionally choose your payment Priorities.

• If you want to allow Payables to select zero amount invoices for payment, check Allow Zero Invoices.

• If you want to override the pay date basis for the supplier site and only pay invoices with due dates on or before the Pay Through Date, check Pay Only When Due. For more information, see Discounts.

3. Optionally review or adjust payment limits. The Maximum/Minimum Payments define the range of payment amounts allowed for a single payment in a payment batch. If Payables selects invoices for a supplier site and the total of the invoices is more or less than the Maximum/Minimum Payment, Payables pays no invoices for that supplier site.

The Maximum Outlay is the maximum Payables will pay for this payment batch. If the batch total exceeds this number, you will get a warning, but you can continue processing the payment batch.

4. Optionally review or adjust document information. Payables displays the First document number, including any setup checks, to use for printing payments in a payment batch. Payables displays the last available document number for the payment document.

If your Sequential Numbering profile option is not enabled, optionally enter a beginning Voucher Number.

In the document Order field, select the order in which you want to print your payment documents and want to review your Preliminary Payment Register: Ascending Postal Code, Descending Postal Code, Supplier Name, or Supplier Number.

5. Choose Actions to open the Payment Batch Actions window. Depending on whether you want to be able to review and modify the payment batch before formatting, complete one of the following two options:

• If you want to format the payments without modifying them, select Format Payments to have Payables automatically select and perform the required prerequisite actions, which are Select Invoices and Build Payments. Payables then formats the payments.

After formatting is complete, continue with Printing Payment Batch Checks, or, if you are creating electronic payments, proceed with Confirming Payment Batches.

• If you want to review and modify the invoices selected in the payment batch before you format payments, select Select Invoices to have Payables select invoices and build payments.

After the build process is complete, you have the option to proceed with Modifying Payment Batches, or Formatting Payments.

6. Choose OK to save your work.

After you format the documents, you can continue with Printing Payment Batch Checks.

   To initiate a payment batch using a template:

1. In the Find Payment Batches window, enter criteria to find the payment batch template you want to use. Choose Find.

2. In the Payment Batches window, select the payment batch you want to copy and choose Copy To.

3. In the Copy To window, enter either a prefix or suffix to precede or append to the template payment batch name to create the new payment batch name. Enter a Payment Date and a Pay Through Date for the new payment batch.

4. Choose OK to save, and Payables automatically queries the new payment batch in the Payment Batches window.

5. Proceed with step 5 of Initiating Payment Batches, (Choose Actions).

See Also

Payment Batch Restrictions