Flagging Transactions for Automatic Receipts
The first step in the automatic receipt creation process is to flag the transactions you want to be picked up by the automatic receipt creation program. To flag a transaction for automatic receipt, you must assign it to a customer bank account and enter a payment method whose associated receipt class has Creation Method set to 'Automatic'. The automatic receipt creation program will pick up all transactions that have automatic payment methods and close out their outstanding balances.
Prerequisites
Define remittance bank accounts in either the currency of the transaction or whose Receipt Multi-Currency flag is set to Yes. See: Defining Banks
Define receipt classes with Creation Method set to Automatic and indicate whether you want to confirm, remit, and clear your automatic receipts. See: Receipt Classes.
Define payment methods for your receipt classes and assign your bank accounts to them. Specify the number of Clearing and Risk Elimination days and enter your cash, confirmation, remittance, factoring, and short term debt accounts here. See: Payment Methods.
Define customer banks in the currency of the transaction you wish to be paid by Automatic Receipts to inform your remittance bank where funds are being transferred from then assign them to your customers in the Customers window. See: Defining Banks
To flag manually entered transactions to be paid by automatic receipt:
1. Navigate to the Transactions window.
3. Open the Paying Customer alternative region.
4. Enter the Paying Customer Name or Number, and the Paying Location for this customer.
5. Enter a Payment Method whose associated receipt class has a creation Method of 'Automatic', or select from the list of values.
6. Enter this customer's bank information, including Name, Branch, and Account Number.
Suggestion: Use the Invoices Awaiting Automatic Receipt report to see which transactions are flagged and waiting for automatic receipt creation. See: Invoices Awaiting Automatic Receipt.
Flagging imported transactions for automatic receipts
To flag imported transactions to be paid by automatic receipt:
- When importing your transactions, ensure that each transaction to import has customer bank information defined and is assigned to a payment method whose associated receipt class has Creation Method set to 'Automatic'.
See Also
Entering Receipts
Creating Automatic Receipts
Automatic Receipts
Importing Transactions Using AutoInvoice