Consolidated Billing (Oracle Receivables Help)


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Consolidated Billing

The Consolidated Billing Invoice program lets you print a single, monthly invoice that includes all of your customer's transactions for the period. This lets you send one consolidated billing invoice instead of a separate invoice for each transaction.

There are some similarities between consolidated billing invoices and statements, but these documents have different purposes. The table below lists the differences between a statement and a consolidated billing invoice.

Statements Consolidated Billing Invoice

Generated at customer level. At customer or bill-to location level.

Used for informational purposes. Customer pays from the invoice.

Itemizes invoices, debit memos, chargebacks, deposits, receipts, on-account credits, credit memos, and adjustments. Itemizes only invoices, credit memos, and adjustments.

Includes aging. Does not include aging.

Customers selected by statement cycle. Customers selected by cutoff date and payment terms.

Statements	Consolidated Billing Invoice
Generated at customer level.	At customer or bill-to location level.
Used for informational purposes.	Customer pays from the invoice.
Itemizes invoices, debit memos, chargebacks, deposits, receipts, on-account credits, credit memos, and adjustments.	Itemizes only invoices, credit memos, and adjustments.
Includes aging.	Does not include aging.
Customers selected by statement cycle.	Customers selected by cutoff date and payment terms.

A consolidated billing invoice includes:

A beginning balance

The total amount of any payments received since the prior consolidated billing invoice

An itemized list of new charges (invoices, credit memos, adjustments) in either summary or detail format

Separate reporting of consumption tax

The total balance due for this customer

Customers are flagged to receive consolidated billing invoices through their customer profile class. The customer profile class also controls whether the invoice format is detail or summary. The detail and summary formats include the same information except for the item detail: the detail consolidated billing invoice lists the item description, quantity, and unit price for each item on each invoice; the summary invoice lists only the total amount of each invoice.

When you print draft or final consolidated billing invoices, Receivables assigns a unique billing invoice number. You can view this number on related reports and windows if the profile option AR: Show Billing Number is Yes.

If AR: Show Billing Number is Yes, you can view the consolidated billing invoice number in the following Receivables windows:

Account Details

Apply and Mass Apply Receipts windows

Credit Transactions

Customer Calls

Receipts

Transactions

Transaction Overview

If AR: Show Billing Number is Yes, you can view the consolidated billing invoice number in the following Receivables reports:

Account Status

Adjustment Register

Aging Reports

Applied Receipts Register

Billing and Receipt History

Disputed Invoice

Dunning Letter Generate

Past Due Invoice

Sales Journal by GL Account

Transaction Detail

Transaction Register

Note: The consolidated billing invoice number is automatically generated by a database sequence; you cannot create one manually.

Consolidated Billing

See Also