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Audit Report by Document Number

Use this report to identify missing document sequence numbers. Document sequence numbers are unique numbers that can be assigned to transactions you create in Receivables. Assigning unique numbers to transactions lets you account for every transaction you enter.

This report identifies missing numbers in a given sequence. If you are using manual or partial automatic numbering, Receivables only validates that the numbers are unique, not that they are sequential.

If you set the Enable Sequential Numbering profile option to Always Used, you can still have missing sequence numbers. For example, a rollback of your database can cause missing sequence numbers. When you rollback a transaction after a document number has been assigned to it, the document number is removed. Then, when you resume entering your transaction, a new sequence number will be assigned.

Report Parameters

Report Type: Enter Invoice, Adjustment, or Receipt as the report type to print in this report.

Sequence Name: Enter the name of the sequence you want to audit.

Sequence Number From/To: The sequence number range to include in this report.

Column Headings

Document Number: The missing document number.

Status: The status of the document numbers. Valid statuses include:

Entered Document numbers will have a status of Entered if both the Audit table and the Transaction table have an entry for this number.
Not Entered Document numbers will have a status of Not Entered if no entry for this number has been made in the Audit and Transaction tables.
Deleted Document numbers will have a status of Deleted if the Audit table contains an entry for this number but not the Transaction table.

See Also

Running Standard Reports and Listings

Common Report Parameters

Receivables Standard Reports

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