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Absence Types
Categories of absence, such as medical leave or vacation leave, that you define for use in absence windows.
Alternative Regions
Parts of a window that appear in a stack so that only one is visible at any time. You click on the name of the region to pop up a list of the other regions in the stack. Select the name of a region to bring it to the top of the stack.
A candidate for employment in a Business Group.
A 'superset' of recording opinions and setting and achieving objectives, plans and so on.
See also: Assessment
An information gathering exercise, from one or many sources, to evaluate a person's ability to do a job.
See also: Appraisal
An employee's assignment identifies his or her role and payroll within a Business Group. The assignment is made up of a number of assignment components. Of these, organization is mandatory, and payroll is a required component for payment purposes.
Assignment Number
A number that uniquely identifies an employee's assignment. An employee with multiple assignments has multiple assignment numbers.
Assignment Set
A grouping of employees and/or applicants that you define for running QuickPaint reports and processing payrolls.
See also: QuickPaint Report
Assignment Status
For employees, used to track their permanent or temporary departures from your enterprise, and to control the remuneration they receive. For applicants, used to track the progress of their applications.


Base Currency
The currency in which Oracle Payroll performs all payroll calculations for your Business Group. If you pay employees in different currencies to this, Oracle Payroll calculates the amounts based on exchange rates defined on the system.
Behavioral Indicators
Characteristics that identify how a competence is exhibited in the work context.
See also: Proficiency Level
Any part of an employee's remuneration package that is not pay. Vacation time, employer-paid medical insurance and stock options are all examples of benefits.
See also: Elements
The largest subordinate unit of a window, containing information for a specific business function or entity. Every window consists of at least one block. Blocks contain fields and, optionally, regions. They are delineated by a bevelled edge. You must save your entries in one block before navigating to the next.
See also: Region, Field
Budget Value
In Oracle Human Resources you can enter staffing budget values and actual values for each assignment to measure variances between actual and planned staffing levels in an organization or hierarchy.
Business Group
The highest level organization in the Oracle HRMS system. A Business Group may correspond to the whole of your enterprise or to a major grouping such as a subsidiary or operating division. Each Business Group must correspond to a separate implementation of Oracle HRMS.


In Oracle Human Resources you define calendars that determine the start and end dates for budgetary years, quarters and periods. For each calendar you select a basic period type.
Career Map
A plan showing the expected routes by which employees can progress from one job to another within the Business Group.
Cash Analysis
A specification of the different currency denominations required for paying your employees in cash. Union contracts may require you to follow certain cash analysis rules.
The pay you give to employees, including wages or salary, and bonuses.
See also: Elements
Any measurable behavior required by an organization, job or position that a person may demonstrate in the work context. A competence can be a piece of knowledge, a skill, an attitude or an attribute.
Competence Requirements
Competencies required by an organization, job or position.
See also: Competence Core Competencies
Competence Type
A group of related competencies
Consolidation Set
A grouping of payroll runs within the same time period for which you can schedule reporting, costing, and post-run processing.
A person who has a relationship to an employee that you want to record. Contacts can be dependents, relatives, partners or persons to contact in an emergency.
Core Competencies
Competencies required by every person to enable the enterprise to meet its goals.
See also: Competence
Costable Type
A feature that determines the processing an element receives for accounting and costing purposes. There are four costable types in Oracle HRMS: costed, distributed costing, fixed costing, and not costed.
Recording the costs of an assignment for accounting or reporting purposes. Using Oracle Payroll, you can calculate and transfer costing information to your general ledger and into systems for project management or labor distribution.
Customizable Forms
Forms that your system administrator can modify for ease of use or security purposes by means of Custom Form restrictions. The Form Customization window lists the forms and their methods of customization.


Database Item
An item of information in Oracle HRMS that has special programming attached, enabling Oracle FastFormula to locate and retrieve it for use in formulas.
Date To and Date From
These fields are used in windows not subject to DateTrack. The period you enter in these fields remains fixed until you change the values in either field.
See also: DateTrack, Effective Date
When you change your effective date (either to past or future), DateTrack enables you to enter information that takes effect on your new effective date, and to review information as of the new date.
See also: Effective Date
Deployment Factors
Also known as Work Factors or Choices. These can affect a person's capacity to be deployed within an enterprise, such willingness to travel or relocate. You can hold deployment factors at both job and position, or at person level.
See also: Work Choices
Descriptive Flexfield
A field that your organization can customize to capture additional information required by your business but not otherwise tracked by Oracle Applications.
See also: Key Flexfield


Effective Date
The date for which you are entering and viewing information. You set your effective date in the Alter Effective Date window.
See also: DateTrack
Components in the calculation of employee pay. Each element represents a compensation or benefit type, such as salary, wages, stock purchase plans, and pension contributions.
Element Classifications
These control the order in which elements are processed and the balances they feed. Primary element classifications and some secondary classifications are predefined by Oracle Payroll. Other secondary classifications can be created by users.
Element Entry
The record controlling an employee's receipt of an element, including the period of time for which the employee receives the element and its value.
See also: Recurring Elements, Nonrecurring Elements
Element Link
The association of an element to one or more components of an employee assignment. The link establishes employee eligibility for that element. Employees whose assignment components match the components of the link are eligible for the element.
See also: Standard Link
Element Set
A group of elements that you define to process in a payroll run, or to control access to compensation information from a customized form, or for distributing costs.
Employment Category
A component of the employee assignment. Four categories are defined: Full Time - Regular, Full Time - Temporary, Part Time - Regular, and Part Time - Temporary.
An activity such as a training day, review, or meeting, for employees or applicants.


A view or entry area in a window where you enter, view, update, or delete information.
See also: Block, Region
A predefined grouping of functions, called from a menu and displayed, if necessary, on several windows. Forms have blocks, regions and fields as their components.
See also: Block, Region, Field


Global Value
A value you define for any formula to use. Global values can be dates, numbers or text.
A component of an employee's assignment that defines their level and can be used to control the value of their salary and other compensation elements.
Grade Comparatio
A comparison of the amount of compensation an employee receives with the mid-point of the valid values defined for his or her grade.
Grade Rate
A value or range of values defined as valid for a given grade. Used for validating employee compensation entries.
Grade Scale
A sequence of steps valid for a grade, where each step corresponds to one point on a pay scale. You can place each employee on a point of their grade scale and automatically increment all placements each year, or as required.
See also: Pay Scale
Grade Step
An increment on a grade scale. Each grade step corresponds to one point on a pay scale.
See also: Grade Scale
A component that you define, using the People Group key flexfield, to assign employees to special groups such as pension plans or unions. You can use groups to determine employees' eligibility for certain elements, and to regulate access to payrolls.


An organization or position structure showing reporting lines or other relationships. You can use hierarchies for reporting and for controlling access to Oracle HRMS information.


Input Values
Values you define to hold information about elements. In Oracle Payroll, input values are processed by formulas to calculate the element's run result. You can define up to fifteen input values for an element.



Key Flexfield
A flexible data field made up of segments. Each segment has a name you define and a set of valid values you specify. Used as the key to uniquely identify an entity, such as jobs, positions, grades, cost codes, and employee groups.
See also: Descriptive Flexfield


Leaver's Statement
Records details of Statutory Sick Pay (SSP) paid during a previous employment (issued as form SSP1L) which is used to calculate a new employee's entitlement to SSP. If a new employee falls sick, and the last date that SSP was paid for under the previous employment is less than eight calendar weeks before the first day of the PIW for the current sickness, the maximum liability for SSP is reduced by the number of weeks of SSP shown on the statement.


You set up your own navigation menus, to suit the needs of different users.


Nonrecurring Elements
Elements that process for one payroll period only unless you make a new entry for an employee.
See also: Recurring Elements


Oracle FastFormula
An Oracle tool that allows you to write Oracle HRMS formulas without using a programming language.
A required component of employee assignments. You can define as many organizations as you want within your Business Group. Organizations can be internal, such as departments, or external, such as recruitment agencies. You can structure your organizations into organizational hierarchies for reporting purposes and for system access control.


Pay Scale
A set of progression points, which can be related to one or more rates of pay. Employee's are placed on a particular point on the scale according to their grade and, usually, work experience.
See also: Grade Scale
Payment Type
There are three standard payment types for paying employees: check, cash and direct deposit. You can define your own payment methods corresponding to these types.
A group of employees that Oracle Payroll processes together with the same processing frequency, for example, weekly, monthly or bimonthly. Within a Business Group, you can set up as many payrolls as you need.
Performance (Within Assessment)
An expectation of "normal" performance of a competence over a given period. For example, a person may exceed performance expectation in the communication competence.
See also: Proficiency (Assessment), Competence), Assessment
Period Type
A time division in a budgetary calendar, such as week, month, or quarter.
Personal Competence Profile
Where you record applicant and employee accomplishments, for example, proficiency in a competence.
Person Type
There are eight system person types in Oracle HRMS. Seven of these are combinations of employees, ex-employees, applicants, and ex-applicants. The eighth category is 'External'. You can create your own user person types based on the eight system types.
A specific role within the Business Group derived from an organization and a job. For example, you may have a position of Shipping Clerk associated with the organization Shipping and the job Clerk.
Proficiency (Within Assessment)
The perceived level of expertise of a person in a competence, in the opinion of the assessor, over a given period. For example, a person may demonstrate the communication competence at Expert level.
See also: Performance (Assessment), Competence), Assessment
Proficiency Level
A system for expressing and measuring how a competence is exhibited in the work context.
See also: Behavioral Indicators
Progression Point
A pay scale is calibrated in progression points, which form a sequence for the progression of employees up the pay scale.
See also: Pay Scale


Qualification Type
An identified qualification method of achieving proficiency in a competence, such as an award, educational qualification, a license or a test.
See: Competence
QuickCode Types
Categories of information, such as nationality, address type and tax type, that have a limited list of valid values. You can define your own QuickCode Types, and you can add values to some predefined QuickCode Types.
QuickPaint Report
A method of reporting on employee and applicant assignment information. You can select items of information, paint them on a report layout, add explanatory text, and save the report definition to run whenever you want.
See also: Assignment Set


A set of values for employee grades or progression points. For example, you can define salary rates and overtime rates.
Rating Scale
Used to describe an enterprise's competencies in a general way. You do not hold the proficiency level at the competence level.
See also: Proficiency Level
Recruitment Activity
An event or program to attract applications for employment. Newspaper advertisements, career fairs and recruitment evenings are all examples of recruitment activities. You can group several recruitment activities together within an overall activity.
Recurring Elements
Elements that process regularly at a predefined frequency. Recurring element entries exist from the time you create them until you delete them, or the employee ceases to be eligible for the element. Recurring elements can have standard links.
See also: Nonrecurring Elements, Standard Link
A collection of logically related fields in a window, set apart from other fields by a rectangular box or a horizontal line across the window.
See also: Block, Field
Report Parameters
Inputs you make when submitting a report to control the sorting, formatting, selection, and summarizing of information in the report.
Report Security Group
A list of reports and processes that can be submitted by holders of a particular responsibility.
See also: Responsibility
Report Set
A group of reports and concurrent processes that you specify to run together.
The statement of a requirement for a vacancy or group of vacancies.
A level of authority in an application. Each responsibility lets you access a specific set of Oracle Applications forms, menus, reports, and data to fulfill your business role. Several users can share a responsibility, and a single user can have multiple responsibilities.
See also: Security Profile, User Profile Options, Report Security Group


Salary Basis
The period of time for which an employee's salary is quoted, such as hourly or annually. Defines a group of employees assigned to the same salary basis and receiving the same salary element.
Security Profile
Security profiles control access to organizations, positions and employee and applicant records within the Business Group. System administrators use them in defining users' responsibilities.
See also: Responsibility, User Profile Options
Special Information Types
Categories of personal information, such as skills, that you define in the Personal Analysis key flexfield.
Standard Link
Recurring elements with standard links have their element entries automatically created for all employees whose assignment components match the link.
See also: Element Link, Recurring Elements


Task Flows
A sequence of windows linked by buttons to take you through the steps required to complete a task, such as hiring a new recruit. System administrators can create task flows to meet the needs of groups of users.
Terminating Employees
You terminate an employee when he or she leaves your organization. Information about the employee remains on the system but all current assignments are ended.
Termination Rule
Specifies when entries of an element should close down for an employee who leaves your enterprise. You can define that entries end on the employee's actual termination date or remain open until a final processing date.


User Profile Options
Features that allow system administrators and users to tailor Oracle HRMS to their exact requirements.
See also: Responsibility, Security Profile



Work Choices
Also known as Deployment Factors. These can affect a person's capacity to be deployed within an enterprise, such willingness to travel or relocate. You can hold deployment factors at both job and position, or at person level.
See also: Deployment Factors
Work Structures
The fundamental definitions of organizations, jobs, positions, grades, payrolls and other employee groups within your enterprise that provide the framework for defining the work assignments of your employees.




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