Access Control through User Responsibilities
You control access to Oracle HRMS through responsibilities that you create and assign to users of the system. Users can sign on to Oracle HRMS only through the responsibilities you give them. So their responsibilities control what they can see and do in the system.
A responsibility always includes a security profile and a menu structure. It may also include a security group. Optionally, you can restrict access to specific sub-menus or functions in your chosen menu.
- the particular windows a responsibility holder can access
- whether he or she can perform data entry, change or deletion on these windows
You can produce customized versions of some Oracle HRMS windows. Each customized version allows access to a subset of certain types of information, such as person types, special information types, or elements. You define additional menu functions to call customized windows or task flows, and then you add these functions to a menu structure, which is linked to a responsibility.
- Security groups determine the group of processes and reports a responsibility holder can initiate. A security group is an optional component of a responsibility. If holders of a responsibility should not initiate any reports or processes, you do not include a security group in the responsibility.
For each responsibility, you must also define two user profile options:
Single and Multiple Responsibilities
You can develop as many different responsibilities as your enterprise requires. Typically, most employees need one responsibility only. However you can assign multiple responsibilities to users who need to:
- access applicant and employee records from two or more security profiles.
- use more than one menu structure to view or make changes to the records they can access.
- use more than one Oracle Application. For example, some people may use windows in both Oracle HRMS and Oracle General Ledger.
- access records for more than one Business Group. For example, an enterprise with international operations may have a US-based Business Group and a UK-based Business Group. A few of your employees might need access to both.
Setting Up Security in Oracle HRMS
Setting User Profile Options