Once an ASN is successfully validated, you can use it in the Receipts window to create receipts, reducing data entry time. (A validated ASN is one that contains no errors during data validation in the Receiving Open Interface.)
Suppliers can also send ASNs with billing information. These contain the same information as ASNs plus invoice and tax information. Once an ASN with billing information is validated in the receiving open interface and imported into Purchasing, an invoice for the shipment is created automatically.
A supplier creates an ASN based on the demand conveyed by the purchasing organization's Purchase Order, Planning Schedule, or Shipping Schedule. If Purchasing detects errors or discrepancies in the ASN at any time, from the time the ASN is sent to the time it is entered as received, an Application Advice, transmitted via EDI, is sent automatically to the supplier. The supplier can then send a corrected ASN.
Attention: ASNs come from external suppliers only. They cannot be used for internal sales orders sourced from your inventory and generated by internal requisitions.
You can view or cancel an accepted ASN as an intransit shipment in the Maintain Shipments window.
An Application Advice can be sent at several points during the receiving process:
Note: CUM quantity comparisons can be performed only if Oracle Supplier Scheduling is installed.
The supplier can respond to an Application Advice by sending a Cancellation ASN followed by a corrected (New) ASN. The receiving organization can also cancel an ASN manually in the Maintain Shipments window.
The following table indicates the appropriate supplier response to particular Application Advices.
|Supplier Response to Application Advices|
|ASN Header||ASN Lines||Transaction Status||Supplier Action|
|Fatal Error||Not Validated||Transaction Rejected||Send New ASN before goods arrive.|
|Warning or Valid||All lines Warning or Valid (no fatal errors)||Transaction Accepted||Do not send a New ASN, but correct indicated problems on future ASNs.|
|Warning or Valid||Some Warning Some Valid Some Fatal Error||Transaction Accepted with Some Lines Rejected||Send Cancellation ASN, then send a New (corrected) ASN.|
|Warning or Valid||All lines had a Fatal Error||Transaction Rejected||Send a New (corrected) ASN before goods arrive.|
|Table 1 - 31. (Page 1 of 1)|
Note: A validated ASN, as described above, is one that contains no errors during data validation in the Receiving Open Interface.
When an accepted ASN is cancelled or a corrected ASN is sent, corresponding changes are also made to purchasing and intransit supply. (A supplier can send a Cancellation ASN or you can cancel the ASN in the Maintain Shipments window.)
The table below shows, for each action you perform with an ASN, the movement of the quantity on the ASN between the various categories of supply.
|ASNs and Supply|
|Accept ASN||Purchasing Supply||Intransit Supply||Inventory|
|Accept the New ASN||Reduced for accepted lines only||Increased for accepted lines only|
|Accept the Cancellation ASN||Increased for all accepted lines on New ASN||Reduced for all accepted lines on New ASN|
|Receive Items||Purchasing Supply||Intransit Supply||Inventory|
|Receive item when the item is indicated on an ASN line||Reduced||Increased|
|Receive item when the item is not indicated on an ASN line||Reduced||Increased|
|Change Receipt Quantities||Purchasing Supply||Intransit Supply||Inventory|
|Increase receipt quantity before the ASN is closed||Reduced||Increased|
|Increase receipt quantity after the ASN is closed||Reduced||Increased|
|Decrease receipt quantity before the ASN is closed||Increased||Reduced|
|Decrease receipt quantity after the ASN is closed||Increased||Reduced|
|Return Items||Purchasing Supply||Intransit Supply||Inventory|
|Return item(s) to the supplier before the ASN is closed||Increased||Reduced|
|Return item(s) to the supplier after the ASN is closed||Increased||Reduced|
|Close Corresponding Purchase Order||Purchasing Supply||Intransit Supply||Inventory|
|Close the Purchase Order while an ASN for that purchase order is open||Reduced||Reduced|
|Table 1 - 32. (Page 3 of 3)|
Profile Options in Purchasing
Advanced Shipment Notice Discrepant Receipts Report
Receiving Interface Errors Report
Oracle Manufacturing, Distribution, Sales and Service Open Interfaces Manual, Release 11