Delegate access and permissions
Oracle Outlook Connector offers you the ability to open other users folders to view their e-mail, calendar, tasks, etc. as long as the other user has granted you the right to view the selected folder. You may not, however, open another user's Contacts folder.
The levels of delegate access offered by Oracle Outlook Connector are slightly different from those offered by Exchange.
To grant another user delegate access to one of your folders:
- Right-click the folder in the Folder List and select Properties.
- Click the Permissions tab, and select a person from the list box or click Add to choose a different user.
- Select a role for that person from the drop-down list box.
The available roles and permissions are different for mail folders (stored on the IMAP server) and other folders such as Calendar, Tasks, etc. (stored on the calendar server).
- If you are setting permissions for your Calendar folder: Reviewer grants the selected user full viewing rights to Normal, Confidential and Personal items in this folder. Editor grants full viewing and modification rights to Normal, Confidential and Personal items in this folder. None completely blocks the selected user from seeing any items in this folder. You can also create a custom configuration for each user by selecting the desired radio buttons in the Permissions box. Clear the Can invite me to meetings check box to prevent the selected user from inviting you to meetings and events.
- If you are setting permissions for your Inbox or other mail folder, you will be able to grant other users access to create, read and delete messages, to mark messages as read, to administer the folder and to create subfolders.
To set delegate access to all your folders at once:
- From the Tools menu, select Options.
- Click the Delegates tab. For more details, see the Outlook online help.
Note that your permissions for other users' Inbox folders are a combination of your access rights on the IMAP server and the calendar server. For example, you can only send e-mail on behalf of another user if that user has granted you read and write permission in his or her Inbox. However, if you only have permissions to create and modify meetings on behalf of that user, you can still send e-mail notification of that new meeting to all attendees.