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Submitting Payments Against Funds (End User)

Before running promotions, key account managers can create deals against a promotion or promoted product. After they have run the promotion, the key account managers submit payments against the deals, and also against accounts, promotions, and promoted products.

This task is a step in Process of Managing Trade Funds.

To submit payments

1. Navigate to the Accounts screen > Accounts List view.
2. Drill down on the Name field hyperlink for a selected account, and click the Checkbook view tab.
3. In the Checkbook list, perform either of the following actions, as appropriate to your needs:
   • Query for a check.
   • Create a new check.
4. In the Payments list, select a deal.
5. Click the Deal Id field select button.
6. In the Pick Allocation dialog box, enter the amount of the payment you want to request, and click OK.

   NOTE:  After they are submitted, payments should be sent to the back office for processing. When processing is completed, the status of the payment changes to Paid. Payments with a status of Paid are identified by the application and processed. For more information about this processing and the results, please see About Configuring Information for Consumer Goods Funds.

   Table 19 summarizes the payment at different status stages and the results seen by the end user.

   Table 19. End User Views for Payment Status Stages

   	Pending Status	Submitted Status	Paid Status
   Payment	For the deal that is associated with the record, the Payments Pending field is updated with the amount of the record.	The end user manually changes the status of the record to Submitted. For the deal that is associated with the record, the Payments Pending field is decreased, and the Payments Submitted field is increased by the amount of the record.	The back office updates the status of the record to Paid. (You can also do this by manually changing the status of the record to Paid.) For the deal that is associated with the record, the Payments Submitted field is decreased, and the Payments Paid field is increased by the amount of the record. For the fund that is associated with the deal, the Payments field is updated. In the plan, promotion, and promoted products containing the deal, the Actual Funds field is updated with the amount of the record.