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Creating Function Space Categories for a Property

A function space category is a group of specific spaces at a property with common characteristics, usually related to capacity. The groupings can consist of indivisible space and configured space. For example, an administrator can define function space categories such as Small Meeting Room, Medium Meeting Room, and Large Meeting Room with corresponding specific spaces.

Setting up function space categories simplifies room bookings. During the booking process, customers typically do not mind in which room a function is held, as long as a room with sufficient capacity and square footage is guaranteed.

This task is a step in Process of Setting Up Function Spaces, Sleeping Rooms, and Suites.

To create a function space category

1. Navigate to the Property Administration screen > Properties list view.
2. In the Properties list, query for the required property.
3. Click the link in the Property Name field, and then click the Category view tab.
4. In the Category list, create a new record and complete the fields.

   The following table describes the fields.

   Field	Description
   Name	The name of the function space category.
   Backup Required	Indicates whether the category requires backup function spaces. For more information, see Marking a Specific Space as Requiring Backup.
   Physical Area	The physical area of the category.
   Type	Specifies a value of Category or Suite. The default value for the Type field is Category, and it is a read-only field.
   Revenue Category	This field is automatically populated when the Revenue Sub Category field is completed.
   Revenue Sub Category	The revenue subcategory associated with this function space category.
   Revenue Parent Category	This field is automatically populated when the Revenue Sub Category field is completed.
   Compact Sequence	The sequence in which the category will appear in the Function Space Diary's Compact Diary view. For more information about the Compact Diary, see Function Space Diary Views.
   Property Unit of Measure	The unit of measure. The read-only field shows the value specified for the property.
   Effective Start Date	The date on which this space is available for use.
   Effective End Date	The date on which this space is no longer available for use.

NOTE:  If function space categories are not associated with revenue categories, then revenue rollup for the function spaces does not occur.

To make a category effective between certain dates

1. Navigate to the Property Administration screen > Properties list view.
2. In the Properties list, query for the required property record.
3. Click the link in the Property Name field, and then click the Category view tab.
4. In the Category list, query for the category record.
5. Verify that the Effective Start and Effective End fields are displayed.
6. Click the calendar select button, and then add dates for both fields to determine the dates between which the category is effective.

NOTE:  When effective start and end dates are defined for categories, these categories appear as ineffective in the Function Space Diary on dates outside the effective period.