Contributors and Workflows

As a workflow participant, you receive an e-mail message with a link to the web page you must review. Clicking this link opens the web page in contribution mode.

As a contributor, you click the edit icon (shown with a pencil) in the contribution graphic (Figure) to open Contributor, so that you can edit the content of the contribution region defined by the contribution icon. A contribution region that is in a workflow is easily distinguished because of the green workflow gear located to the left of the contribution region name.

Contribution Graphic for Region in Workflow

Description of Contribution Graphic for Region in Workflow

You then choose a workflow option in the contribution graphic menu, depending on how the workflow was designed and your role in it:

• Approve Document: If you click this option, the next participant in the workflow is notified automatically by e-mail. Once the last workflow participant accepts the contributor data file that stores the content for the web page, the contributor data file is released to its final destination. The web page itself can then become "live" on the Web site.

• Reject Document: If you click this option, you have the opportunity to complete a rejection form to explain why you are rejecting the content. An e-mail is then sent to the previous reviewer in the workflow.

• Edit: Clicking this option in the menu is the same as clicking the contribution icon without workflow set up. That is, Contributor opens with the content of the contribution region in editable form.

Note: See the Content Server user documentation for more information about workflows.