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About Inventory Availability for Run of House Rooms

If sleeping room types at a property include ROH room types, the following processing occurs in the Total Group Availability views:

• Before an ROH booking occurs, the ROH count appears as 0 (zero) in the counts for each day and date.
• When a booking for ROH rooms is requested, the Availability Check verifies the counts against the Total Group Availability totals. Availability is checked against the overall Total Group Availability count of the ROH room type and the property-specific room types that are mapped to that ROH room type. If the requested number of ROH rooms is less than or equal to the overall Total Group Availability count, then the booking occurs and the ROH rooms are reserved.
• After an ROH booking occurs, the ROH count appears as a negative number in the counts for each day and date. The property-specific room types that are mapped to the ROH room types are not decremented. However, the overall Total Group Availability counts are decremented, thus keeping the totals accurate.

For more information about availability checks, see Checking Inventory Availability.

As the day of arrival approaches, you must manually convert the reserved ROH room types into actual property-specific room types. This conversion typically occurs in the Quote screen, Room Blocks view. It is recommended that you perform this conversion several days before the day of arrival to the day of arrival. During manual conversion, the counts of the property-specific room types are decremented to reflect the new totals, and the counts of ROH rooms are incremented from negative numbers to 0.

CAUTION:  When you change the room type from an ROH room type to a property-specific room type, the first price (that is, the ROH room type price) remains in place. However, if you click the Reprice button or the Reprice All button, Siebel Hospitality resets the pricing and applies the price of the property-specific room type. Consequently, if you enter a ROH room type price (or any negotiated price) and do not want that price to change, do not click Reprice or Reprice All.

Scenarios for Reserving Run of House Rooms

This topic describes scenarios for using Run of House room type reservations.

Scenario for One Run of House Room Type

This topic gives one example of how Run of House room type reservations might be used. You might use the Run of House reservation functionality differently, depending on your business model.

A property has a total of 20 sleeping rooms of two room types, Standard and Deluxe. The property has defined one ROH room type, ROH 1, which is associated with both property-specific sleeping room types. The property-specific room types, their associated ROH room types, and their numbers of rooms are shown in Table 52.

For one specific day, no bookings have yet occurred. Availability totals for that day are therefore at maximum for all room types, as shown in Table 53.

At maximum availability with no bookings, the ROH room shows as zero (0) availability, while the component property-specific room types show at their maximum availability numbers.

Then, a group books three ROH 1 rooms for that day. The new availability totals for the day are shown in Table 54.

The availability totals for property-specific room types associated with the ROH room types are not decremented. Instead, the ROH room types show their availabilities as the negatives of the numbers booked, and the total group availability for that day is decreased by the three ROH bookings, to 17.

When the day approaches for which the ROH room reservations have been made, the revenue manager of the property moves all three ROH 1 rooms to the Standard and Deluxe room types.

For the purpose of this scenario, assume that the ROH bookings are the only reservations at that property for that day. The final availability totals for the day are shown in Table 55.

The property-specific room type numbers are decremented, while the ROH room type number is incremented from a negative number to 0. The Total Group Availability remains at 17, because the total of reserved rooms has not changed; only modifications to the room type assignments have occurred.

Scenario for Two Run of House Room Types

This topic gives one example of how Run of House room type reservations might be used. You might use the Run of House reservation functionality differently, depending on your business model.

A property has a total of 500 sleeping rooms of several types. The property has defined two ROH room types, each associated with two property-specific sleeping room types. The property-specific room types, their associated ROH room types, and their numbers of rooms are shown in Table 56.

For one specific day, no bookings have yet occurred. Availability totals for that day are therefore at maximum for all room types, as shown in Table 57.

At maximum availability with no bookings, ROH rooms show as zero (0) availability, while the component property-specific room types show at their maximum availability numbers.

Then, a group books 100 ROH 1 rooms and 50 ROH 2 rooms for that day. The new availability totals for the day are shown in Table 58.

The availability totals for property-specific room types associated with the ROH room types are not decremented. Instead, the ROH room types show their availabilities as the negatives of the numbers booked, and the total group availability for that day is decreased by the 150 ROH bookings, to 350.

When the day approaches for which the ROH room reservations have been made, the revenue manager of the property performs the following tasks:

• Moves all 100 ROH 1 rooms to the Standard and Deluxe room types.
• Moves all 50 ROH 2 rooms to the Upgrade and King Size room types.

For the purpose of this scenario, assume that the ROH bookings are the only reservations at that property for that day. The final availability totals for the day are shown in Table 59.

The property-specific room type numbers are decremented, while the ROH room type numbers are incremented from negative numbers to 0. The Total Group Availability remains at 350, because the total of reserved rooms has not changed; only modifications to the room type assignments have occurred.