Siebel Public Sector Guide > Managing Investigative Cases > Tracking Evidence Items >

Creating Evidence Records

This task is a step in Tracking Evidence Items.

Perform the following procedure to create new evidence records.

To create an evidence record

1. Navigate to the Evidence screen, then the Evidence List view.
2. Create a new record and complete the fields as appropriate.

   The following table describes some of the fields.

   Field	Description
   Evidence Number	Automatically generated number that uniquely identifies the item of evidence.
   Evidence Name	Descriptive name for the evidence.
   Evidence Serial #	This field is automatically populated by a serialization rule when you save the record. According to the default serialization rules, the serial number assigned to each item of evidence is based on the case number associated with the item. For example, if the case number is NY-2B-2, then the evidence serial number can be NY-2B-2-3.
   Evidence Status	This field defaults to In Process when you create the evidence record. Other options include Archived, Locked, Marked for Deletion, and so on.
   Evidence Substatus	Select a value to further clarify the evidence status. The options that display depend on the value that you select from the Evidence Status drop-down list.
   Case Name	Select the name of the case that is associated with this evidence. When you select a case name, the Case Number field is automatically populated.
   Asset Number	If an evidence item is in the application as an asset, you can select the item using this field. When you select an asset number, the Asset Product field is automatically populated.
   Evidence Parent	If the evidence is associated with another item of evidence (for example, bullets from a gun), select the parent item from this field. The evidence item that you create is listed on the parent item's SubEvidence view.
   Evidence Owner	The designated owner of the item of evidence.
   Logged By	The employee who logged the details about the item of evidence.