This section covers these topics:
You will generally work with offline content using the normal integration features provided by Desktop Integration Suite (see "Working With Offline Content Folders and Files"). The Offline Content Manager is a special utility that provides an interface to all integration folders and files that are stored in the offline cache on your local computer. This cache is used as a temporary storage location for items managed by a content server. The following files are stored in your local cache:
copies of files that you checked out of the content server,
read-only copies of files on the content server that you specifically marked to be available offline (so that you can access these files even if there is no connection to the server),
modified files managed by a content server that you have not yet checked back in to that server (typically checked-out files that were edited), and
newly created files in Microsoft Office applications that were not checked in successfully (for example, because no server connection could be established).
By default, the temporary storage cache is located in the following directory:
Windows XP: C:\Documents and Settings\USER\Application Data\Stellent\SyndicationCache
Windows Vista and Windows 7: C:\Users\USER\AppData\Stellent\SyndicationCache
where USER is the profile name of the current computer user (for example, jsmith). The 'SyndicationCache' directory stores all offline files associated with Desktop Integration Suite in separate subdirectories for each content server.
Note:You can change the offline cache location on your computer if the defaults do not meet your organization's file storage requirements. See "Changing the Location of the Local File Cache" for more information.
You launch the Offline Content Manager by right-clicking Oracle Content Servers in the integration hierarchy or on your desktop while simultaneously holding the Shift and Ctrl keys on your keyboard. The context menu then includes an option called Offline Content Manager.... Choose this option to launch the Offline Content Manager (see "Offline Content Manager Dialog").
If you have many offline folders and files, you may want to limit what is shown in the list of offline content. You can filter the list to show only certain types of offline content or content from particular servers. You can choose to display any combination of the following:
Checked-out content: You may choose to show or hide all content files that you have currently checked out of the content server.
Offline content folders: You may choose to show or hide all content folders that you have marked to be available offline. This means that you can view these folders and the files in them (in read-only mode), even if you are not connected to the content server. See "Working With Offline Content Folders and Files" for more information.
Offline content files: You may choose to show or hide all content files that you have marked to be available offline. This means that you can view these files (in read-only mode), even if you are not connected to the content server. See "Working With Offline Content Folders and Files" for more information.
Content from certain servers: You may choose to show or hide offline folders and files from one or more specific content servers.
Perform these steps to choose what to display in the list of offline content:
From the Offline Content Manager, click Filter....
The View Options dialog is displayed (see "View Options Dialog").
Select or clear the check boxes of the items you want to show or hide in the offline content list.
You can perform a number of content management tasks for the items in the offline content list. After selecting the item, you can use the buttons in the main Offline Content Manager window (see "Offline Content Manager Dialog") or you can right-click and use the context menu.
Note:You can also perform any of the tasks below directly in the integration hierarchy in Windows Explorer or your e-mail application (Microsoft Outlook or Lotus Notes). See "Working With Offline Content Folders and Files" for more information.
To check the current status of a selected item, click the Check Status button. When you check the status of an item, Desktop Integration Suite verifies that the item still exists on the content server. If so, it compares the content management status of the locally cached copy with that of the item on the content server and reports any discrepancies. For example, it notifies you if a file was checked out of the content server by someone or if your locally cached copy is no longer the latest revision. (You can then use Refresh to get the latest revision.)
If an item no longer exists on the content server, you will be given the opportunity to remove it from the offline content list.
To open the selected item in its associated application in read-only mode, click the View button or right-click and choose View in the context menu. See "Viewing Content Files" for more information.
To refresh the selected item, click the Refresh button or right-click and choose Refresh Offline Content.
If you refresh an offline file, the offline copy in your local cache is updated to the latest released revision on the content server.
If you refresh an offline folder, the existing offline files in that folder (and all subfolders) are updated to their latest released revisions on the content server. Any files that were added to a folder after it was made available offline will not be made available offline if you refresh that folder. For that to happen, you need to right-click the folder and choose Make Content Available Offline in the context menu. See "Making Folders and Files Available Offline".
To remove the selected item from the offline cache on your computer, click the Remove button or right-click and choose Remove Offline Content in the context menu. Use this option with care, as you may be removing files that have not yet been checked in to the content server.
To check the selected file in to the content server, click the Check In button or right-click and choose Check in in the context menu. Depending on the server configuration, you may be prompted for your login credentials or provide metadata prior to check-in.
To view the properties of the selected offline folder or file, click the Properties... button or right-click and choose Properties... in the context menu.