Oracle® Fusion Applications Compensation Management Implementation Guide 11g Release 1 (11.1.1.5.0) Part Number E20376-01

Contents

Previous

Next

23 Define Total Compensation Statements

This chapter contains the following:

Define Total Compensation Statements: Overview

Total Compensation Statement Building Blocks: How They Fit Together

Compensation Items and Sources: Explained

Compensation Category Types: Explained

Total Compensation Categories and Subcategories: Critical Choices

Total Compensation Statement Definitions: Critical Choices

Total Compensation Statement Display Options: Points to Consider

Worked Examples for Define Total Compensation Statements

FAQs for Define Total Compensation Statements

Define Total Compensation Statements: Overview

Configure the design, content, and delivery of a compensation statement that includes nontraditional forms of pay such as fringe benefits, cost of benefits, and paid time off, in addition to traditional forms of pay such as base pay and variable compensation.

Application implementors and compensation administrators can:

• Define compensation items that represent actual amounts paid to workers or costs incurred by the company and arrange them into categories such as cash compensation, base pay, benefits, or company stock.

• Assemble categories into statement definitions.

• Display category details on a single page or enable recipients to drill to details in the statement.

• Configure optional graphical displays of data, worker instructions, and supplemental information such as compensation policies or benefit plan details.

• Define periods for which statement data is valid and customize an optional welcome message for each period.

• Configure settings that control statement availability and the default stock price and currency used for estimated values.

• Generate new statements, purge unneeded statements, and monitor processes with summary and detailed online reports.

To define total compensation statements, start from the Setup and Maintenance Overview page. Select Navigator - Setup and Maintenance.

Total Compensation Statement Building Blocks: How They Fit Together

To construct a total compensation statement, you create compensation items, attach them to compensation categories, and arrange the categories hierarchically in a statement definition. After specifying the statement period and configuring other display options, you generate the statements and make them available for workers to view.

This figure shows the construction of a total compensation statement definition and how it displays items and categories.

Compensation Items and Sources

Compensation items are the foundation on which the statement is built. Define compensation items that represent actual amounts paid to workers, costs incurred by the company, or the value of accrued time off, for example. Map each item to the specific source from which the compensation information is retrieved. The sources of compensation information include payroll element entries, payroll balances, and benefit balances. You can also create fast formulas to retrieve compensation from other sources. You can use compensation items across statement definitions.

Compensation Categories

Arrange compensation items into categories, such as cash compensation, benefits, time off, or stock history, which enable you to display related compensation items together. Compensation categories display information in tables. The category type determines the table columns and the general layout of a category page within the statement. A row in a category table can contain compensation items, or it can contain another category used as a subcategory that contains its own compensation items. You can use compensation categories across statement definitions.

Statement Definition

The statement definition acts as a template and determines the layout and content of the generated statement. Add the categories that contain the items you want to include in the statement, and arrange them into a hierarchy. You can nest categories within other categories to create subcategories. Define periods for which statement data is valid and customize an optional welcome message for each period. You can reuse statement definitions by creating new statement periods and then modify the definition for subsequent periods. You can also duplicate a definition as the starting point for other definitions.

Statement Display

Top-level categories in the statement definition appear in the optional summary page and as separate pages in the statement. From each top-level category, viewers can view item details, or drill into items and subcategories, depending on how the category is configured. The statement can also display optional graphs, worker instructions, and supplemental information, such as compensation policies or benefit plan details.

Compensation Items and Sources: Explained

Compensation items are the lowest level of detail on which the total compensation statement is based. Items can hold monetary, nonmonetary, date, or text values. Compensation items must be added to a compensation category to include them in a total compensation statement. You cannot add items to statement definitions directly.

These are significant aspects of compensation items:

• Source types

• Type of compensation and unit of measure

• Estimated values

• Rounding

Source Types

You map compensation items to the source of the compensation to retrieve the compensation information. Compensation items using different source types have slightly different data entry configurations based on the data required for each type.

This table describes the source types and special data entry requirements.

Compensation Type and Unit of Measure

The compensation item inherits from the source the default type of compensation, such as monetary or nonmonetary, and the monetary currency or nonmonetary unit of measure. In some cases you can override the default compensation type and nonmonetary unit of measure when defining the item.

Estimated Values

For each item, you can select the Estimated amount option to indicate that this compensation is not the actual amount paid. In the statement definition, you can specify whether to display the estimated amount indicator for amounts designated as estimated.

Rounding

You can specify how to round nonmonetary amounts.

Compensation Category Types: Explained

The compensation category type determines the table columns and general layout of the category page in the total compensation statement, as well as whether the category can include subcategories within it.

These are the category types:

• Benefits

• Cash Compensation

• Savings and Retirement

• Time Off

• Stock History

• Custom

• Other

Benefits, Cash Compensation, Savings and Retirement

The Benefits, Cash Compensation, Savings and Retirement, and Other categories share the same basic category structure. These category types permit you to add compensation items as well as categories nested within the category as subcategories. By default, the category table display includes a worker contribution column and an employer contribution column, as well as a description. You can hide columns that do not apply.

Time Off

The Time Off category does not permit you to add categories as subcategories. It includes columns for the type of time off, monetary value of the time off, and accrued balance. You can edit column labels and configure each row name in the category table to be a link to time off information, such as a holiday schedule for paid holidays.

Stock History

The Stock History category type displays up to 27 columns of data from the database table that stores workers' stock details. When you configure the category, you can select which types of stock to include in the category, such as incentive stock options, non-qualified stock options, restricted stock, and so on. By default, many of the columns are hidden or only visible in the statement optionally, if the worker selects the column in the statement View menu. You can alter which columns are hidden or optionally available in the statement, and edit the column labels.

Custom

If you select the Custom category type, you must also specify the number of columns, up to five, that you want to include in the category, and then configure the column labels and select compensation items for the table rows. For example, you might use the custom category type to display information about commissions by including columns such as sales target, units sold, percentage over target, percentage under target, and commission amount. You cannot add subcategories to the Custom category type.

Other

The Other category type shares the same basic structure as the Cash Compensation or Benefits category type, but you can use it for any type of compensation.

Total Compensation Categories and Subcategories: Critical Choices

Group related compensation together into compensation categories for display in total compensation statements. When planning how to group compensation items and categories for display, you must consider compatibility of the grouped compensation and some display options. The following factors affect your ability to add compensation items or other categories to a category and how you can display the category in the statement:

• Category type

• Contribution type and unit of measure

• Level of detail

Category Type

When you create a new category, you first select the category type. The category type determines the table columns and general layout of the page in the statement. The category types are Benefits, Cash Compensation, Stock History, Custom, Savings and Retirement, Time Off, and Other. You can add subcategories only to categories of Benefits, Cash Compensation, Savings and Retirement, or Other category type.

Contribution Type and Unit of Measure

A category's monetary or nonmonetary contribution type and nonmonetary unit of measure are determined by the contribution type and unit of measure of the items or subcategories added.

All items and subcategories within a nonmonetary subcategory must share the same unit of measure.

Level of Detail

When you create a category, you specify how you want to display the category details in the statement.

Choose one of these levels of detail for the category:

• Provide links from a high-level category page that drill down to specific details for each item or subcategory row in the category.

  For example, you can create a Benefits category that displays high-level information for different health benefits such as medical, dental, vision, and life insurance. To see the details of each row in the category, such as medical, viewers can drill into the row and access a separate details page.

• Display the full detail of the category's content on a single page in the statement.

  For example, you can create a Bonus category that displays the amount of different bonuses, such as new hire and quarterly, as rows on the category page.

When deciding on the level of detail display option, consider the following effects of showing all details on a single page:

• You cannot add subcategories to the Benefits, Cash Compensation, Savings and Retirement, or Other categories, which would be permitted if the level of detail enabled drilling to see details.

• The name column does not show in the statement for rows in the category.

• You cannot hide all columns in the category.

• This option is not recommended for recurring information.

Total Compensation Statement Definitions: Critical Choices

Consider these statement elements and options when determining how many different total compensation statement definitions you require and planning the presentation of content in each:

• Compensation items and categories

• Statement audience

• Statement periods

• Statement duplication

• Statement reuse

Including Compensation Items and Categories

The total compensation statement definition comprises compensation items added to compensation categories to build the structure of the statement. You can define these building block components first and then associate them hierarchically to build the statement definition, or you can create the item and category components as you build the statement hierarchy. Because you can reuse items and categories across multiple statements, you might find it more efficient to create the items and categories before creating statement definitions.

The total compensation statement can report compensation across countries. You can add compensation items with sources, such as payroll elements, that belong to different legislative data groups.

Specifying the Statement Audience

When you generate statements for a statement definition, you can select the statement audience at run time using the following population filter parameters: business unit, benefits group, legal employer, country, a person selection formula that you define, or a single person that you select.

In addition, you might want to configure different statement definitions for different statement audiences within the populations determined by the run time population filters. For example, within a business unit, you might create separate statement definitions for individual contributors and executive level workers. Accomplish this by creating eligibility profiles that differentiate between individual contributors and executive workers, and attach each to the corresponding statement definition.

Defining Statement Periods

Configure statements to cover any period of time by specifying start and end dates. You can create multiple periods at one time. For each statement period, further specify:

• An optional statement period display name

  For example, name the period 2011 Annual Statement rather than the default display of start and end date.

• The date that statements are available to workers

• The exchange rate date for currency conversions

• An optional welcome message

Duplicating Statement Definitions

You can duplicate a statement definition and edit it to create a new definition. For example, to create the definition for executive level workers, you could duplicate the statement definition for individual contributors, add additional compensation categories or items, and associate a different eligibility profile.

Reusing Statements in Other Periods

You do not need to recreate statement definitions for each year or period. You can reuse an existing statement definition by adding new periods. You might also want to update the welcome message, add or edit the items and categories included, or modify the display of graphs and tables.

Total Compensation Statement Display Options: Points to Consider

You have many options to control the layout and display of tables and categories in total compensation statements, as well as additional options for displaying graphs, descriptive text, and supplemental information. In general, you configure display options for category detail pages during category setup. During statement definition setup, you configure top-level categories and the summary page.

This table lists and compares the display options available when creating or editing compensation categories and compensation statement definitions.

Hiding Columns

When you edit the column properties to hide a column in the statement, the data that the column would display is not included in summary or detail tables or graphs.

Here are points to consider when hiding columns:

• You can hide unused or not applicable columns, such as the worker contribution column in a cash compensation category.

• You cannot hide all columns in a category if you configure the category level of details to show all details on a single category overview page.

• You can hide description columns. However, if you choose to show a category's row in the statement even when it contains only zero values, you should show at least the description column and enter a description, otherwise viewers will see a row of zeros with no associated description.

Displaying Zero Contribution Values

When you design categories for a statement, decide how to handle rows for categories, subcategories, and items for which a worker has no values to display during the statement period, such as when a worker has not received any stock options during the period or a worker is not participating in a compensation or benefit plan.

This table describes the zero value display options.

If you choose to display the row or category page with zero values, you can optionally compose a message to display in the statement that explains the lack of values or calls attention to missed opportunities, such as participation in a stock purchase plan.

Displaying Graphs

You can display up to two graphs for each category. If you include a summary page in the statement, you can also include up to two graphs each in the Monetary and Nonmonetary sections of the summary.

For each graph that you choose to display, you must specify:

• Graph type: Pie chart or various types of bar chart

• Columns included in the graph: Worker contributions, company contributions, or both.

Denoting Estimated Amounts

When creating compensation items, you can identify whether the item amounts are estimates. At the statement level, you specify whether to display or hide the indicator that visually denotes amounts as estimated.

Composing a Welcome Message

For each statement period, you can compose an optional welcome message, personalized with each worker's name, that uses rich text and includes hyperlinks. If included, the welcome message is the first page the worker sees in the statement.

Configuring the Statement Summary Page

The optional statement summary page provides workers with a high-level view of their total compensation in graphs and tables. The summary displays summed totals of the top-level categories included in monetary and nonmonetary sections. Viewers can drill down to detailed category pages from the summary page or from the navigation links in the regional area.

The summary page comprises three optional sections that you can configure.

• Monetary section and nonmonetary section, each containing section-level descriptive text, graphs, and tables

• Summary page descriptive text that can include rich text formatting and hyperlinks

• Summary page supplemental information, such as hyperlinks to company policies and resources, displayed in a separate window

Worked Examples for Define Total Compensation Statements

Creating a Bonus Category: Worked Example

This example demonstrates how to create a bonus category that includes a profit sharing bonus, a new hire bonus, and a quarterly bonus. The new hire and quarterly bonus items already exist and are reused in this category.

The following table summarizes key decisions for the Profit Sharing compensation item in this scenario.

The following table summarizes key decisions for the category in this scenario.

Create a profit sharing bonus item, then create a bonus category and attach the item you created along with other existing bonus items and configure display options. Use the default values except where indicated.

Prerequisites

1. Create a payroll element named Profit Sharing Bonus using the USA legislative data group.
2. Create the following compensation items using payroll elements in the USA legislative data group:

   • New Hire Bonus

   • Quarterly Bonus

Creating a Compensation Item

Use the default values except where indicated.

1. In the Compensation work area, click Manage Compensation Items to open the Manage Compensation Items page.
2. Click Create.
3. On the Create Compensation Item page, complete the fields as shown in this table:

   Field	Value
   Item Name	Profit Sharing Bonus
   Source Type	Element entry
   Legislative Data Group	USA
   Payroll Element	Profit Sharing Bonus
   Input Value	Pay Value

   
   
4. Click Save and Close.

Entering Category Details and Adding Items

1. In the Compensation work area, click Manage Compensation Categories to open the Manage Compensation Categories page.
2. Click Create.
3. On the Create Compensation Categories page, complete the fields, as shown in this table.

   Field	Value
   Name	Bonus
   Category Type	Cash Compensation

   
   
4. Click Continue.
5. On the Create Category page, Table tab, select Viewers see all details on one page in the Level of Detail field.
6. Click Add Items three times to add three new rows.
7. Complete the fields for each new row, entering a name and description of the category row and selecting compensation items for the contribution column, as shown in this table.

   Name	Description	Company Contribution (Items)
   Profit Sharing	Profit Sharing Bonus	Profit Sharing Bonus
   New Hire	New Hire Bonus	New Hire Bonus
   Quarterly	Quarterly Bonus	Quarterly Bonus

   
   
8. Click Edit Column Properties and select the Your Contribution column.
9. Select Do not display in the statement.
10. Click OK.
11. Click Edit Column Properties and select the Company Contribution column.
12. Enter Amount in the Column Label field.
13. Click OK.

Configuring Display Options.

1. Select the Graphs tab.
2. Complete the fields for two graphs, as shown in this table.

   Field	Value for the First Graph	Value for the Second Graph
   Graph Title	Your Bonuses	How Your Bonuses Add Up
   Graph Type	Bar	Bar - stacked
   Graph Items	Amount	Amount

   
   
3. Click Save.
4. Click OK in the confirmation.
5. Select the Descriptive Text tab.
6. Enter any text here to describe what is included in this category or details about policies, and format it appropriately.
7. Click Reorder Components at the top of the page.
8. Select Descriptive Text and click the downward arrow until Descriptive Text appears below Graphs.
9. Click OK.
10. Click Save and Close.

Creating a Benefits Category: Worked Example

This example demonstrates how to create a benefits category that includes medical, dental, vision, disability insurance, and life insurance.

The following table summarizes key decisions for the compensation items in this scenario.

The following table summarizes key decisions for the category in this scenario.

Create items for medical insurance, then create a benefits category and attach the items you created along with eight existing benefits items and configure display options. Use the default values except where indicated.

Prerequisites

1. Create the following payroll elements using the USA legislative data group.

   • Medical Worker Contribution

   • Medical Company Contribution

2. Create the following compensation items using payroll elements in the USA legislative data group:

   • Dental Worker Contribution

   • Dental Company Contribution

   • Vision Worker Contribution

   • Vision Company Contribution

   • Disability Worker Contribution

   • Disability Company Contribution

   • Life Insurance Worker Contribution

   • Life Insurance Company Contribution

Creating a Compensation Item

Use the default values except where indicated.

1. In the Compensation work area, click Manage Compensation Items to open the Manage Compensation Items page.
2. Click Create.
3. On the Create Compensation Item page, complete the fields as shown in this table:

   Field	Value
   Item Name	Medical Worker Contribution
   Source Type	Element entry
   Legislative Data Group	USA
   Payroll Element	Medical Worker Contribution
   Input Value	Pay Value

   
   
4. Click Save and Create Another.
5. On the Create Compensation Item page, complete the fields as shown in this table:

   Field	Value
   Item Name	Medical Company Contribution
   Source Type	Element entry
   Legislative Data Group	USA
   Payroll Element	Medical Company Contribution
   Input Value	Pay Value

   
   
6. Click Save and Close.

Entering Category Details and Adding Items

1. In the Compensation work area, click Manage Compensation Categories to open the Manage Compensation Categories page.
2. Click Create.
3. On the Create Compensation Categories page, complete the fields, as shown in this table.

   Field	Value
   Name	Benefits
   Category Type	Benefits

   
   
4. Click Continue.
5. On the Create Category page, Table tab, select Viewers drill into line items to see details in the Level of Detail field.
6. Click Add Items five times to add five new rows.
7. Complete the fields for each new row, entering a name and description of the category row and selecting compensation items for each contribution column in the category, as shown in this table.

   Name	Description	Your Contribution (Items)	Company Contribution (Items)
   Medical	Amounts reflect your coverage.	Medical Worker Contribution	Medical Company Contribution
   Dental	Amounts reflect your coverage.	Dental Worker Contribution	Dental Company Contribution
   Vision	Amounts reflect your coverage.	Vision Worker Contribution	Vision Company Contribution
   Disability Insurance	LTD provides income protection.	Disability Worker Contribution	Disability Company Contribution
   Life Insurance	Life insurance is a core benefit.	Life Insurance Worker Contribution	Life Insurance Company Contribution

   
   

Configuring Display Options.

1. Select the Graphs tab.
2. Complete the fields for two graphs, as shown in this table.

   Field	Value for the First Graph	Value for the Second Graph
   Graph Title	Employee Versus Company Contributions	Total Contribution Comparison
   Graph Type	Bar	Pie
   Graph Items	Your Contribution, Company Contribution	Your Contribution, Company Contribution

   
   
3. Click Save.
4. Click OK in the confirmation.
5. Select the Descriptive Text tab.
6. Enter any text here to describe what is included in this category or details about policies, and format it appropriately.
7. Click Reorder Components at the top of the page.
8. Select Descriptive Text and click the downward arrow until Descriptive Text appears below Graphs.
9. Click OK.
10. Click Save and Close.

Creating a Custom Category for Commissions: Worked Example

This example demonstrates how to create a Commissions category using the Custom category type.

The following table summarizes key decisions for the category in this scenario.

Create a Custom category, attach existing compensation items, and configure display options. Use the default values except where indicated.

Prerequisites

1. Create the following compensation items:

   • Sales Target Year End

   • Sales Revenue Year End

   • Commission Year End

Entering Category Details and Adding Items

1. In the Compensation work area, click Manage Compensation Categories to open the Manage Compensation Categories page.
2. Click Create.
3. On the Create Compensation Categories page, complete the fields, as shown in this table.

   Field	Value
   Name	Commissions
   Category Type	Custom
   Number of Item Columns	3

   
   
4. Click Continue.
5. On the Create Category page, Table tab, select Viewers see all details on one page in the Level of Detail field.
6. Click Edit Column Properties and select the Your Contribution column.
7. Enter Sales Target in the Column Label field.
8. Click OK.
9. Click Edit Column Properties and select the Company Contribution column.
10. Enter Sales Revenue in the Column Label field.
11. Click OK.
12. Click Edit Column Properties and select the Custom Column 3 column.
13. Enter Commission in the Column Label field.
14. Click OK.
15. Click Add Items.
16. Complete the fields for the new row, entering a description of the category row and selecting a compensation item for each column in the category, as shown in this table.

    Name	Description	Sales Target (Item)	Sales Revenue (Item)	Commission (Item)
    Row 1	Year End Activity	Sales Target Year End	Sales Revenue Year End	Commission Year End

    
    

    Note

    The Name column does not show in the statement when the level of detail is configured to display all details on a single page.

Configuring Display Options.

1. Select the Graphs tab.
2. Complete the fields for two graphs, as shown in this table.

   Field	Value for the First Graph	Value for the Second Graph
   Graph Title	Revenue Generated	Commissions Earned
   Graph Type	Bar	Bar
   Graph Items	Sales Revenue	Commissions

   
   
3. Click Save.
4. Click OK in the confirmation.
5. Select the Descriptive Text tab.
6. Enter any text here to describe what is included in this category or details about policies, and format it appropriately.
7. Click Reorder Components at the top of the page.
8. Select Descriptive Text and click the downward arrow until Descriptive Text appears below Graphs.
9. Click OK.
10. Click Save and Close.

Creating a Stock History Category: Worked Example

This example demonstrates how to create a stock history category for nonqualified stock options with vesting information.

The following table summarizes key decisions for the category in this scenario.

Create a stock history category and configure column visibility and graphs.

Entering Category Details and Configuring Columns

1. In the Compensation work area, click Manage Compensation Categories to open the Manage Compensation Categories page.
2. Click Create.
3. On the Create Compensation Categories page, complete the fields, as shown in this table.

   Field	Value
   Name	Stock History
   Category Type	Stock History

   
   
4. Click Continue.
5. On the Create Category page, Table tab, select Non-Qualified Stock Option in the Grant Type field.
6. Edit the column labels and availability of column types, as shown in this table, using the default values of columns not listed.

   Sequence	Column Type	Column Label	Available for Display
   1	Original Grant Date	Grant Date	(Use default)
   3	Grant Number	(Use default)	Select
   10	Original Value at Grant	Grant Value	(Use default)
   16	Estimated Market Value of Total Shares	Estimated Market Value	(Use default)
   17	Vested Shares	(Use default)	Select
   18	Exercised Shares	(Use default)	Select
   20	Estimated Gain from Vested Shares	(Use default)	Deselect

   
   

Configuring Display Options.

1. Select the Graphs tab.
2. Complete the fields, as shown in this table.

   Field	Value for the First Graph
   Graph Title	Vested Versus Unvested Shares
   Graph Type	Bar
   Nonmonetary Graph Items	Vested Shares, Unvested Shares

   
   
3. Click Save.
4. Click OK in the confirmation.
5. Select the Descriptive Text tab.
6. Enter any text here to describe what is included in this category or details about policies, and format it appropriately.
7. Click Reorder Components at the top of the page.
8. Select Descriptive Text and click the downward arrow until Descriptive Text appears below Graphs.
9. Click OK.
10. Click Save and Close.

Creating a Total Compensation Statement: Worked Example

This example demonstrates how to create, generate, and view a total compensation statement that contains two top-level categories, one for cash compensation and one for stock. The statement definition is for individual contributors whose salaries are quoted on an annual basis. The categories added as subcategories have already been created for other statement definitions and are reused in this definition.

The following table summarizes key decisions for the compensation item in this scenario.

The following table summarizes key decisions for the categories in this scenario.

The following table summarizes key decisions for the statement definition in this scenario.

Summary of the Tasks

Create a new total compensation statement definition using a new item and two new categories that you create, assembled with some existing categories that contain items. Generate and view statements using the new definition.

1. Create a compensation item.

2. Create a cash compensation category and add the item and a subcategory.

3. Create a stock category and add subcategories.

4. Create a statement definition.

5. Configure optional eligibility and statement summary page.

6. Generate and view statements.

Prerequisites

1. Create a payroll element named Base Pay Exempts that represents base pay earnings for salaried exempt workers in the USA legislative data group.
2. Create the following compensation categories with items:

   • Bonuses Exempts

   • ESPP Exempts

   • Stock History

3. Create an eligibility profile named IC Annual Salary that identifies individual contributors who are salaried with annual salary basis.

Creating a Compensation Item

Use the default values except where indicated.

1. In the Compensation work area, click Manage Compensation Items to open the Manage Compensation Items page.
2. Click Create.
3. On the Create Compensation Item page, complete the fields as shown in this table:

   Field	Value
   Item Name	Base Pay Exempts
   Source Type	Element entry
   Legislative Data Group	USA
   Payroll Element	Base Pay Exempts
   Input Value	Pay Value

   
   
4. Click Save and Close.

Creating a Cash Compensation Category

Create a cash compensation category and attach the base pay item you created along with two existing cash categories with items. Use the default values except where indicated.

1. Enter category details and add an item.
2. Add and configure subcategories.
3. Configure display options.

1. Enter category details and add an item.

1. In the Compensation work area, click Manage Compensation Categories to open the Manage Compensation Categories page.
2. Click Create.
3. On the Create Compensation Categories page, complete the fields, as shown in this table.

   Field	Value
   Name	Cash Compensation
   Category Type	Cash Compensation

   
   
4. Click Continue.
5. On the Create Category page, Table tab, select Viewers drill into line items to see details in the Level of Detail field.
6. Click Add Items.
7. Complete the column fields in the new row, as shown in this table.

   Column	Value
   Name	Salary
   Description	Base pay amounts
   Company Contribution	Base Pay Exempts

   
   
8. Click Edit Column Properties and select the Your Contribution column.
9. Select Do not display in the statement.
10. Click OK.
11. Click Edit Column Properties and select the Company Contribution column.
12. Enter Amount in the Column Label field.
13. Click OK.

2. Add and configure a subcategory.

1. Click Add Subcategory.
2. On the Select and Add: Categories page, select Bonuses Exempts.
3. Click Apply.
4. Click Done.
5. Complete the fields, as shown in this table, for the new category row.

   Column	Value
   Name	Bonuses
   Description	Lump sum compensation amounts

   
   
6. Click Save.
7. Click OK in the confirmation.

3. Configure display options.

1. Select the Graphs tab.
2. Complete the fields for two graphs, as shown in this table.

   Field	Value for Graph 1	Value for Graph 2
   Graph Title	Your Cash Awards	Total Cash Compensation
   Graph Type	Bar	Bar - stacked
   Graph Items	Amount	Amount

   
   
3. Click Save.
4. Click OK in the confirmation.
5. Select the Descriptive Text tab.
6. Enter any text here to describe what is included in this category or details about the compensation policies, and format it appropriately.
7. Click Reorder Components at the top of the page.
8. Select Descriptive Text and click the downward arrow until Descriptive Text appears below Graphs.
9. Click OK.
10. Click Save and Close.

Creating a Stock Category

Create a stock category and attach two existing stock categories with items. Use the default values except where indicated.

1. Enter category details.
2. Add and configure subcategories.
3. Configure display options.

1. Enter category details.

1. On the Manage Compensation Categories page click Create.
2. On the Create Compensation Categories page, complete the fields, as shown in this table:

   Field	Value
   Category Name	Stock Awards
   Category Type	Other

   
   
3. Click Continue.
4. On the Create Category page, Table tab, select Viewers drill into line items to see details in the Level of Detail field.

2. Add and configure subcategories.

1. Click Add Subcategory.
2. On the Select and Add: Category page, select the row for ESPP Exempts.
3. Hold down the Control key and select the Stock History Exempts row.
4. Click Done.

3. Configure display options.

1. On the Create Category page, Table tab, edit the subcategory names as shown in this table:

   Column	Stock History Category	ESPP Category
   Name	Stock Options	Employee Stock Purchase Plan

   
   
2. Click Edit Column Properties and select the Company Contributions column.
3. Change the column label to Stock Award.
4. Click OK.
5. Select the Employee Stock Purchase Plan row.
6. In the Action menu, select Configure Zero Value Behavior of Row.
7. On the Zero Value Behavior page, complete the fields as shown in this table:

   Field	Value
   Zero Contributions Display	Display the row and prevent drilling to subcategory
   Alert Message	Enter any text to display when workers have no stock to display.

   
   
8. Click OK.
9. Click Save and Close.

Creating a Statement Definition

Create a statement definition and configure the statement table display, periods, and welcome message. Use the default values except where indicated.

1. Enter statement details and add top-level categories.
2. Configure table display options.
3. Define statement periods and welcome message.

1. Enter statement details and add top-level categories.

1. In the Compensation work area, click Manage Statement Definitions to access the Manage Statement Definitions page.
2. Click Create.
3. In the Create Statement Definition window, enter any name for the statement, such as 2010 Annual Statement.
4. Click Continue.
5. On the Create Statement Definition page, enter any description of the statement.
6. Click Add Category.
7. On the Select and Add: Categories page, select the two categories that you created: Cash Compensation and Stock.
8. Click Apply.
9. Click Done.

2. Configure table display options.

1. On the Statement Definition Details tab, edit the top-level category names in the Display Name column to make the names more familiar to workers.
2. In the Description column, add descriptions that display in the statement, as needed.
3. Select Reorder Top-Level Categories in Statement from the Actions menu.
4. Select the first category and use the downward arrow to place it after the other category.
5. Click OK.
6. Click Save.
7. Click OK in the confirmation.

3. Define statement periods and welcome message.

1. Select the Statement Periods tab.
2. Click Add.
3. Complete the fields to create two annual periods, as shown in this table:

   Field	Value
   Start Date	01-Jan-2010
   End Date	31-Dec-2010
   Date Available to Workers	01-Mar-2010
   Currency Conversion Date	31-Dec-2010
   Number of Periods	2

   
   
4. Click OK.
5. In the Display Name column, add a display name for each period, such as 2010 Annual Statement and 2011 Annual Statement.
6. Click the icon in the Welcome Message column to compose a welcome message that workers see as the first page in the statement.
7. Type Dear followed by a space.
8. Click Insert Name.
9. In the First Name row, click the Insert Segment icon.
10. Click Done.
11. Enter a comma after the first name placeholder in the welcome message.
12. Use the rich text editor to complete the welcome message.
13. Click Save and Close.

Configuring Optional Eligibility and Statement Summary Page

1. Select the Statement Options tab.
2. In the Eligibility Profile field, select IC Annual Salary.
3. Click Configure Summary Page.
4. In the Monetary Compensation section, select the Table tab and verify the table contents.
5. Select the Graphs tab.
6. Complete the fields, as shown in this table.

   Field	Value for the First Graph	Value for the Second Graph
   Graph Title	Your Total Compensation	How Your Compensation Adds Up
   Graph Type	Bar	Bar - stacked
   Graph Items	Company Contributions	Company Contributions

   
   
7. Click Save.
8. Click OK in the confirmation.
9. Select the Descriptive Text tab.
10. Enter any text that you want to display in the summary page specifically related to monetary compensation.
11. Scroll down to the Summary Page Descriptive Text section and expand it.
12. Enter some text, such as: The summary provides you an overview of your compensation package. Click each category name to view additional details.
13. Click Save and Close.
14. Click OK in the confirmation.
15. Click Finish to validate the statement.

Generating and Viewing Statements

Update global settings, run the process to generate the statements, check the process reports, and view workers' generated statements. Use the default values except where indicated.

1. Generate statements.
2. Monitor the process.
3. View the statements.

1. Generate statements.

1. In the Total Compensation Statements work area, click Configure Global Settings to access the Configure Global Settings page.
2. Complete the fields used for default stock estimates in the statement, as shown in this table.

   Field	Value
   Default Stock Price	35
   Currency	US Dollar

   
   
3. In the Total Compensation Statements work area, click Generate Statements to access the Process Details page.
4. On the Process Details page, complete the fields, as shown in this table.

   Field	Value
   Statement Definition Name	2010 Annual Statement
   Statement Period	2010 Annual Statement
   Legal Employer	Infusion USA

   
   
5. Click Submit.
6. Click OK in the information window.

2. Monitor the process.

1. In the Total Compensation Statements work area, click Monitor Processes to access the Monitor Total Compensation Processes page.
2. Find your process in the table.
3. If the status is Processing, click Refresh.
4. When the status is Completed, click the icon in the Reports column for your process ID.
5. Analyze the summary details.

3. View the statements.

1. Click the Details tab to see the workers for whom statements were generated.
2. Click the icon in the View Statement column for a worker.
3. Verify the statement content and formatting.
4. Click Processing Reports in the task pane to return to the report Details tab.
5. View and verify additional statements as needed.
6. Click Sign Out.
7. Close the Browser.

FAQs for Define Total Compensation Statements

How can I change whether the category displays zero values in the statement?

Select the category or item row, and then select the zero value display option in the Actions menu. The Display Zero Rows column shows the current setting for each category. On the Edit Statement Definition page you can edit only the top-level category. You must edit subcategory and item rows on the Edit Compensation Categories page.

How can I display a hidden column?

Click the Column Properties button and select the column from the menu. Update the option to display the column in the statement.

On the summary page you can edit only summary table column properties. You must edit each individual category's column properties on the Edit Compensation Category page.

How can I hide or show the welcome message in total compensation statements?

First select the statement definition and click Edit. On the Periods tab, select the icon in the Welcome Message column. Edit the Do not display welcome message option.

How can I change welcome message text in total compensation statements?

First select the statement definition and click Edit. On the Periods tab, select the edit icon in the Welcome Message column.

Why can't I delete or edit some items?

If the item is in use in a compensation category, it cannot be deleted and you cannot edit some attributes, such as the type of compensation and nonmonetary unit of measure.

Why did the default stock details change?

More than one administrator might have access to these settings because this stock price and currency information is used to display stock in compensation history as well as when managing workforce compensation or generating total compensation statements.

Can I reuse a previous year's statement?

Yes. You can reuse an existing statement definition by adding new periods. You might also want to update the welcome message, add or edit the items and categories included, and hide or update the display of graphs, descriptive text, and supplementary information.

Can I correct the definition after workers received statements?

Yes. You can correct the statement definition and regenerate the statements, which makes the newer version available to workers.

Previous Next

Copyright ©  2011, Oracle and/or its affiliates. All rights reserved. Legal Notices

Contents Contact Us