Purchasing Definition - Business Unit Definition

BUS_UNIT_TBL_PM

Set Up Financials/Supply Chain, Business Unit Related, Purchasing, Purchasing Definition, Business Unit Definition

Create PeopleSoft Purchasing business units or update existing ones.

RFQ Required Rule (request for quote required rule)

RFQ_REQUIRED_RULE

Click the Go To RFQ Required Rule button on the Purchasing Definition - Business Unit Definition page.

Define and view details about the RFQ required rule.

Standard Comments

BUS_UNIT_PM_COMNT

Click the Edit Comments link on the Purchasing Definition - Business Unit Definition page.

Define standard comments to print on dispatched purchase orders.

Matching Options

BUS_UNIT_PM_MATCH

Click the Matching link on the Purchasing Definition - Business Unit Definition page.

Define matching rules.

Define Dispatch Options

BUS_UNIT_PM_IMAGE

Click the Define Dispatch Options link on the Purchasing Definition - Business Unit Definition page.

Define file directory locations for images that you want to print on purchase orders.

Entry Event Defaults

BUS_UNIT_PM_EE

Click the Entry Event Defaults link on the Purchasing Definition - Business Unit Definition page.

Select default entry events at the business unit level.

Note. You can access this page if entry events are enabled.

See Using Entry Events.

VAT Defaults Setup (value added tax defaults setup)

VAT_DEFAULTS_DTL

• Click the VAT Default link on the Purchasing Definition - Business Unit Definition page.

• Set Up Financials/Supply Chain, Common Definitions, VAT and Intrastat, Value Added Tax, VAT Defaults

Enter VAT defaults for the requisition, purchase orders, RFQs, and procurement cards.

Note. If you access this page by clicking the VAT Default link on the Purchasing Definition - Business Unit Definition page, the VAT driver and VAT driver keys are inherited from the PO Business Unit Definition (purchase order business unit definition) component and cannot be changed.

If you access this page by using the standard menu navigation, you can specify the VAT driver and any VAT driver keys as applicable.

Copy VAT Defaults From (copy value added tax defaults from)

VAT_DFLT_SRCH_COPY

Click the Copy Defaults From link on the VAT Defaults Setup page.

Copy VAT defaults from one business unit to another.

Purchasing Definition - Business Unit Options

BUS_UNIT_TBL_PM2

Set Up Financials/Supply Chain, Business Unit Related, Purchasing, Purchasing Definition, Business Unit Options

Create business unit options or update existing ones.

Purchasing Definition - Document Numbering

BUS_UNIT_TBL_PM3

Set Up Financials/Supply Chain, Business Unit Related, Purchasing, Purchasing Definition, Document Numbering

Define transaction document autonumbering options.

Process Option

Select the processing option ID for this business unit to be used throughout the procurement cycle. Values are defined on the Purchasing Options - Purchasing Options page. This defines options such as freight terms and payment terms for the business unit.

Location

Select the location code for the physical location of this business unit. The system uses this code to derive the organization address that prints on dispatched transactions. Define values on the Location - Location Definition page.

Billing Location

Select the code for the location where invoices are sent for this business unit. Define values on the Location - Location Definition page. By default, this information appears on transactions that are created for this business unit.

Close Days and Cancel Days

Enter the number of days that a requisition or purchase order, or a canceled requisition or purchase order, must remain open after its last update activity before it is eligible for closure.

Cancel and close days enable you to delay the closure of requisitions and purchase orders after they are canceled or entirely received. If you are using PeopleSoft Payables, you can also use cancel and close days to delay closure after requisitions or purchase orders are invoiced.

Note. The close days value that you define for the business unit is for purchase order reconciliation and has no relationship to the close days value on the Close Short Run control pages.

PS/GL (PeopleSoft/general ledger)

Select to enable transactions for this business unit to be posted to the general ledger and to link this business unit to a VAT entity. The GL Unit (general ledger unit) field becomes available for entry.

GL Unit (general ledger unit)

Select a PeopleSoft General Ledger business unit. By default, this business unit appears on transaction distribution lines for this PeopleSoft Purchasing business unit.

If you are linking this PeopleSoft Purchasing business unit to a VAT entity, enter the applicable PeopleSoft General Ledger business unit. You can access this link using the PeopleSoft General Ledger business unit. You can't directly link a PeopleSoft Purchasing business unit to a VAT entity.

AM Unit (asset management unit)

Select the default PeopleSoft Asset Management business unit for the transactions that this PeopleSoft Purchasing business unit creates. When you create a purchasing transaction, the PeopleSoft Asset Management business unit appears by default if the item is an asset. You can override this information at the transaction level.

Capitalize

Select if most of the asset purchases are capital items.

AP Unit (accounts payable unit)

Select the PeopleSoft Payables business unit that is to be used on evaluated receipt settlement (ERS) purchases.

Accrue SUT for ERS orders (accrue sales and use tax for evaluated receipt settlement orders)

Select if sales and use tax (SUT) should accrue for any ERS orders that this business unit creates.

SS Unit (strategic sourcing unit)

Select the default PeopleSoft Strategic Sourcing (SS) business unit that is to be used for this PeopleSoft Purchasing business unit.

Note. When you enter the same PeopleSoft Strategic Sourcing business unit for multiple PeopleSoft Purchasing business units, PeopleSoft Strategic Sourcing copies requisitions from multiple PeopleSoft Purchasing business units into an event.

Rate Type

Select the rate type to be used for currency conversion. By default, the currency code and rate type apply to all purchasing transactions for this business unit.

Tax Vendor

Select to integrate with a third-party tax vendor for tax processing. The system calculates tax from the third-party tax vendor (Vertex or Taxware) when it creates purchase orders online or when sourcing to a purchase order.

When you select this check box, depending on the tax vendor that you select, certain fields appear in the group box below this check box.

Note. This check box is available only if you select a tax vendor (Vertex or Taxware) on the Installation Options - Overall page.

Company

Enter the tax vendor company code. This field appears for these third-party tax products: Vertex Q Series, Vertex O Series, and Taxware Sales and Use Tax.

The company code that you enter in this field passes information to the third-party Taxware or Vertex software as input parameters.

Organization

Enter the organization. This field appears instead of the Company field for the Taxware Enterprise third-party tax product.

Division

Enter the tax vendor division code. This field appears for these third-party tax products: Vertex Q Series, Vertex O Series, and Taxware Sales and Use Tax.

The division code passes information to the third-party Taxware or Vertex software as input parameters.

Department

Enter the tax vendor department. This field appears only for the Vertex O Series third-party tax product.

The department code passes information to the third-party Taxware or Vertex software as input parameters.

Use Freight Product Code

Select this option to associate the freight with the tax vendor product code and to indicate applicable tax rates.

Note. This field is available only for Taxware.

Line Amount Threshold

Enter a threshold amount. The threshold amount is the line amount limit that triggers that an RFQ is required to source the requisition. When a user exceeds the threshold amount for a requisition line, the system resets the RFQ Required check box to selected for that line on the requisition.

For example, if you are buying something and it costs more than 1000 USD, the system requires that you get a couple of bids before it will source it to the recommended or specified vendor.

RFQ Required Rule (request for quote required rule)

Select an RFQ rule from the rules defined in the RFQ Required Rules component.

Click the Go To RFQ Required Rule button to access the RFQ Required Rule page, where you can define and view details about the RFQ required rule.

Set "RFQ Required Flag" to "No" if Contract exists (set request for quote required flag to no if contract exists)

Select to bypass the RFQ cycle if a contract exists.

Note. The system ignores the Default Contract on Req check box setting when the system applies the RFQ rule and you select this check box.

Default the found Contract ID to Requisition line

Select to supply by default the contract ID to the requisition line.

No extension

BMP-FILE

.BMP

BMP-FILE

.JPG

JPEG-FILE

.GIF

GIF-FILE

.EPS

EPS-FILE

Others

HPGL-FILE

CSV

.CSV

None

HP

.LIS

HPGL-FILE

HTM

.HTM

JPEG-FILE, GIF-FILE, BMP-FILE

LP

.LIS

None

OTHER

.LIS

None

PDF

.PDF

JPEG-FILE

PS

.LIS

EPS-FILE

SPF

.SPF

BMP-FILE

HP

None

HPGL-FILE

LP

None

None

OTHER

None

None

PS

None

EPS-FILE

Copy Values to New Rows

If you are inserting a row for a VAT driver key, select this check box to copy all the VAT defaults from the previous row to the new row. Otherwise, all VAT default fields for the new row will be blank.

Copy Defaults From

Click to access the VAT Defaults Copy From page, which you can use to copy VAT default specifications from another key combination for the same VAT driver.

Return to VAT Defaults Sub-Search (return to value-added tax defaults sub-search)

Click to return to the Purchasing Definition component.

VAT Reporting Country (value-added tax reporting country)

Select the country or countries for which you are defining VAT defaults. For regular defaults, defaults are obtained for the VAT reporting country. For service VAT treatment defaults, defaults are obtained for the supplier's location country.

Defaulting State

As applicable, select the state for which you want to define VAT default values.

Default Details

Enter the effective date, status and, if applicable, the VAT setID.

VAT Apportionment Control (value-added tax apportionment control)

When you create purchase orders for a PeopleSoft Purchasing business unit, the system selects a default business unit for VAT recovery and rebate calculations based on this value. Business units have different VAT recovery and rebate percentages based on their locations. Values are:

Dist GL BU (distribution general ledger business unit): Selects the PeopleSoft General Ledger business on the purchase order distribution line.

Txn BU (transaction business unit): Selects the business unit on the purchase order header.

Txn GL BU (transaction general ledger business unit): Selects the PeopleSoft General Ledger business unit on the purchase order header.

Search Criteria

Enter the criteria by which you want to search.

Search

Click to retrieve the results based on the criteria entered.

Copy From

Select a link for any of the results returned to view the details of the VAT setup on the Copy VAT Defaults Setup page. When you have viewed the details, you can click Copy to copy the VAT setup. The system returns you to the VAT Defaults Setup page with the copied fields.

Or you can select the appropriate option for any of the results returned and click Copy to copy from that row. The system returns you to the VAT Defaults Setup page with the copied fields.

Allow Multicurrency Reqs (allow multicurrency requisitions)

Select to enable requisition lines with different currencies. Item-vendor pricing may be in a currency other than the business unit currency. The vendor currency is automatically converted to the business unit currency for requisition approval purposes. When the requisition lines are sourced to a purchase order, the system uses the requisition currency (if sourced using Requisition Selection with Define PO = 'Y'); otherwise, the vendor currency is used.

Calculate VAT On Req (calculate value-added tax on requisitions)

Select to enable VAT to process and calculate onto requisitions and to pass the VAT information from the requisition to other transactions in the procurement process.

Allow Multicurrency PO (allow multicurrency purchase order)

Select to enable purchase orders to be entered in the vendor currency, even if the vendor currency differs from the business unit currency. If you do not select this check box, and requisitions are entered in a currency different from the business unit currency, the system creates purchase orders in the business unit currency. The system converts requisition prices and amounts to the business unit currency of the purchase order.

Default Contract on Req (default contract on requisition)

Select to automatically supply a contract to a requisition. The system searches for and ensures that the correct contract is selected for use with the requisition. Along with selecting this check box, the system verifies that the Auto Default check box is selected on the Contract page. This makes the contract available to automatically default onto requisition and purchase order transactions.

You can override contracts that have been selected by the system. This enables you to receive contract prices for requisition items and to more accurately track budgets and pre-encumberance balances.

See Contract Pricing for Requisitions and Purchase Orders.

Allow Business Item Attributes

Select to enable attributes to be established for any item in this business unit. The business unit item attributes override those that you establish for the item in the Item Definition - Purchasing Attributes component.

Note. Selecting the Allow Business Item Attributes check box is useful if you must maintain item-specific attributes by business unit as well as by setID. For example, suppose that several of the business units normally purchase the same item, but each business unit has a different lead time for this item. If you enable business unit item attributes, the lead time that the business unit sets overrides the default lead time, and each business unit can set a different lead time for the same item.

Allow Receipt Load Cascade

Select to enable this business unit to receive quantities for a purchase order line and cascade that quantity over multiple schedules. For example, assume that you have one purchase order line for 150 items and three schedules for 50 items, each to be delivered a month apart. When the first shipment arrives for receiving, a quantity of 75 items exists. Rather than returning 25 of the items and waiting for the next shipment, you can receive 50 on the first schedule and cascade 25 to the second schedule. In effect, you receive these 25 items early and deduct them from the second schedule. When the next shipment arrives, you receive the remaining 25 items. You can cascade line quantities until an entire order is filled.

Note. The Allow Receipt Load Cascade check box is applicable only when you are using the Receiver Load Application Engine process (PO_RECVLOAD) to build receivers from loaded data. This check box is typically used to load bar code transactional data into the system, which builds the data into receivers and cascades the quantities down to the purchase order lines and schedules appropriately.

Default Contract on PO (default contract onto purchase order)

Select to indicate that the system should automatically search for appropriate contracts for purchase order lines. The check box applies only to manually created purchase orders, and not orders created using a batch process. This automates the process of selecting the most appropriate contract for use with manually created purchase orders. The default value for the field is deselected.

If you select to search for contracts, the system begins its search for contracts with process types of Purchase Order, General, or Release-To-Single PO Only and that are in a current version with an Approved status. If the check box is deselected, the system does not search for a contract. If multiple contracts exist, the system selects the contract where the status is Approved, the version is current, and with the most recent (but not future) contract begin date.

After validating the contract and using it on the transaction, the system:

• Updates released amounts and quantities.

• Creates a contract event.

• Updates the transaction with contract information.

This option does not apply to PeopleSoft Services Procurement project roles on the contract. Services Procurement searches for an applicable contract on the work order, and uses it on a purchase order regardless of the Default Contract Flag check box value. This option also does not apply to blanket purchase orders.

See Contract Pricing for Requisitions and Purchase Orders.

Accrue PO Receipts

Select to enable this business unit to accrue receipts for expensed items without invoices. When you run the Receipt Accrual process (PO_REVACCR), receipts for which you have not yet received an invoice are included in the process.

Accrue Non/PO Receipts (accrue non/purchase order receipts)

Select to enable this business unit to accrue receipts for noninventory items without a purchase order.

Separate Inspection

Select to require that inspection information be entered apart from receiving information. Inspections can be performed on the receiving dock or in the inspection location to which the inventory item is routed.

Notify Inventory Manager

Select to include inventory workflow notifications for return to vendor processing. The system notifies users defined in the INV MGR role that goods are ready to be shipped back to the vendor. The system generates an email notification when the return disposition is Ship or Destroy for Inventory RTVs. You can override the value for individual vendors using the Return to Vendor Defaults page in PeopleSoft Purchasing.

See Entering RTV Defaults.

Tax Exempt

Select to enable purchasing documents that are created in this business unit to be exempt from sales and use tax.

ID

Enter the tax exempt identifier. The ID field becomes available when you select the Tax Exempt check box.

RTV Adjust Source (return to vendor adjust source)

Select to enable the adjustment of source documents when items are returned to the vendor for replacement. If you select this check box, the net receipt quantity is adjusted down by the return to vendor (RTV) quantity using this formula:

(Net Receipt Quantity) = (Net Receipt Quantity) – (RTV Qty)

Allow Curr UOM Conv Rate (allow current unit of measure conversion rate)

Select to calculate the purchase order standard quantity using the current conversion rate at receiving or time of purchase order change. If you do not select this check box, or if you do not select the option at receiving or purchase order change, the system uses the purchase order conversion rate.

Note. This check box is available only when PeopleSoft Inventory is installed. If PeopleSoft Inventory is not installed, receiving always uses the current conversion rate and won't update the purchase order distribution. Purchase order change uses the current conversion rate and updates the purchase order distributions.

RTV Adjust Fees (return to vendor adjust fees)

Select to include adjustment fees when items are returned to the vendor. These fees could include restocking fees or other fees that are imposed on the transaction.

Allow PO Deletion (allow purchase order deletion)

Select to enable authorized users to delete purchase orders in the selected business unit.

RTV Reopen PO (return to vendor reopen purchase order)

Select to change the purchase order schedule status to Open when items are returned to the vendor for replacement. When the items are reshipped, this check box enables you to receive the items against the original schedule.

Note. If you are using commitment control, you can't reopen closed purchase orders, and you will not be able to select this check box. This functionality is not available when you are using commitment control.

Allow Requisition Deletion

Select to enable authorized users to delete requisitions in the selected business unit.

% Unit Price Tolerance/Tolerance Over (percent unit price tolerance/tolerance over) and % Unit Price Tolerance/Tolerance Under (percent unit price tolerance/tolerance under)

Enter the percentage over and under by which the purchase order price can vary from the requisition price. By default, these values appear on requisitions that are created for this business unit.

Allow Liquidate by Quantity when Distribute by Quantity

Select to indicate that the purchase order business unit is liquidated by quantity when distributed by quantity. If you do not select this check box, the Comm. Cntrl. Budget Processor process automatically liquidates pre-encumbrance and encumbrance balances by amount only.

Default Liquidate Method

Select a default liquidate method for the purchase order business unit. You can liquidate by quantity or amount.

PO Change Options (purchase order change options)

BUS_UNIT_PO_APPR

Set Up Financials/Supply Chain, Business Unit Related, Purchasing, Purchasing Definition, PO Change Options

Define purchase order change options and approval requirements for each business unit.

Req Change Options (requisition change options)

BUS_UNIT_REQ_APPR

Set Up Financials/Supply Chain, Business Unit Related, Purchasing, Purchasing Definition, Req Change Options

Define requisition change options and approval requirements for each business unit.

PO Workflow Approval Required (purchase order workflow approval required)

Select to indicate that you want to use the approval framework for purchase order approvals. When you select this check box, you initiate PeopleSoft Approval Framework and end the use of PeopleTools Virtual Approver (part of PeopleTools workflow technology). Any current pending purchase order transactions will finish the approval process using the Virtual Approver. From this action forward, the system uses the approval workflow framework for new purchase orders.

Warning! After initiating the approval framework, you cannot activate Virtual Approver again.

When you select this check box, the system displays an additional group box on this page with the title Workflow Approval Not Required. This group box enables you to determine what sources of purchase orders do not require approval; for example, purchase orders created by a contract release may not need approval since a contract is in place. Both new purchase orders and changes to existing purchase orders are included in this group box.

Resubmit Workflow for Quantity or Price Decrease

Select to indicate that purchase orders require re-approval after the quantity or price has been decreased.

Buyer Accepted POA Source (buyer accepted purchase order acknowledgements source)

Select to automatically approve change order requests that are generated by online purchase order acknowledgements (POAs) that a supplier enters directly into the system. This check box is selected by default.

Note. To use this option, the installation must include PeopleSoft eSupplier Connection.

All Other Sources

Select to automatically approve change order requests that are generated by other change order sources such as the Close Backorders process, PeopleSoft Supply Planning, PeopleSoft Order Management (direct shipment), PeopleSoft eProcurement (change requests), and PeopleSoft Manufacturing.

PO Create Exceptions

For newly created purchase orders, select the input sources do not require approval. The sources are:

• Contract Releases: includes contract referenced purchase orders (CON) and contract releases.

• PAR Location Replenishment: (CRT)

• Manual and Expedite Requisitions

• Order Management Referenced: includes batch and online sourcing (OMR).

• Planning System: (PLL)

• Request for Quotation: (RFQ)

• Production/Shop Floor: from PeopleSoft Manufacturing (SFL)

• Services Work Order: work orders from PeopleSoft Services Procurement (SPO)

• AutoSelect / Quick Source: purchase orders sourced from approved requisitions (SRC) and PeopleSoft eProcurement requisitions (EPO).

• Work Order Management: work orders from PeopleSoft Maintenance Management (WKM)

PO Change Request Exceptions

For changes to an existing purchase order, select the input sources that do not require approval. The sources are:

• Contract Release to Single PO: (BPA)

• PAR Replenishment/Close Backorders:(CRT)

• Order Management Referenced: includes batch and online sourcing (DRP).

• PO Acknowledgements: (EDX)

• Planning System: (PLN)

• Production/Shop Floor: from PeopleSoft Manufacturing (PRD)

• eProcurement Change Request: (REQ)

PO Approval Business Process (purchase order approval business process)

Select the business process for which you are establishing approval rules. This business process corresponds to the approval rule set. Define approval rule sets in PeopleSoft Workflow Administrator.

PO Amount Approval Needed (purchase order amount approval needed)

Select to indicate that the purchase order amount should be approved.

PO Amount Approval Rule Set (purchase order amount approval rule set)

Select the approval rule set to be used to apply purchase order amount approvals.

PO ChartField Approval Needed (purchase order ChartField approval needed)

Select to indicate that the purchase order ChartField should be approved.

PO ChartField Approval Rule (purchase order ChartField approval rule)

Select the approval rule set to be used to apply purchase order ChartField approvals.

PO Process (purchase order process)

Select the sourcing process that you want to be exempt from the approval options. Values are Auto Select, Contract PO's (contract purchase orders), Online Source, PAR Location Replenishment, Planning Load, Production Load, and Request for Quotation.

Amt Appr Needed (amount approval needed)

Select to continue amount approval for this process.

ChrtFld Appr Needed (ChartField approval needed)

Select to continue ChartField approval for this process.

Workflow Approval Required (workflow approval required)

Select to indicate that you want to use the approval workflow framework for requisition approvals. When you select this check box, you initiate the approval workflow framework and end the use of PeopleTools Virtual Approver (part of PeopleTools workflow technology). Any current pending requisition transactions will finish the approval process using the Virtual Approver. From this action forward, the system uses the approval workflow framework for new requisitions.

Warning! After initiating the approval workflow framework, you cannot activate Virtual Approver again.

Resubmit Workflow for Quantity or Price Decrease

Select to indicate that requisitions require re-approval after the quantity or price has been decreased.

Req Approval Business Process (requisition approval business process)

Select the business process for which you are establishing approval rules. This business process corresponds to the approval rule set. Define approval rule sets in PeopleSoft Workflow Administrator.

Req Amount Approval Rule (requisition amount approval rule)

Select the approval rule set to be used to apply requisition amount approvals.

Req ChartField Approval Rule (requisition ChartField approval rule)

Select the approval rule set to be used to apply requisition ChartField approvals.

Purchasing Options

BUS_UNIT_OPT_PM

Set Up Financials/Supply Chain, Business Unit Related, Purchasing, Purchasing Options

Define purchasing options and transaction processing criteria for each PeopleSoft Purchasing business unit. You can override these options during transaction processing.

Dispatch Method

BU_OPT_PM_DISP

Click the Dispatch Method link on the Purchasing Options page.

Define transaction dispatch methods for purchase orders, RFQs, RTVs, contracts, and replenishment requests.

Freight Option

BU_OPT_PM_FREIGHT

Click the Freight Option link on the Purchasing Options page.

Define freight options, rule codes, and charge methods.

POA Settings (purchase order acknowledgements settings)

POA_DEF_BU_SP

Click the POA Settings link on the Purchasing Options page.

Define POA requirements and tolerance settings.

VAT Defaults Setup (value-added tax defaults setup)

VAT_DEFAULTS_DTL

Click the VAT Default link on the Purchasing Options page.

Define VAT default options for all transactions in a business unit.

See Setting Up VAT Defaults.

Service VAT Treatment Defaults Setup (service value-added tax treatment defaults setup)

VAT_DEFAULTS_DTL

Click the VAT Service Treatment Setup link on the Purchasing Options page.

Define service-related VAT default options for service transactions in a business unit.

Procurement Change Reason Codes

BUS_OPT_PM_REASON

Click the Change Reason Codes link on the Purchasing Options page.

Define settings for reason codes used when creating change requests and change orders in PeopleSoft Purchasing, eProcurement, and Services Procurement. These settings enable you to define default reason codes and determine if reason codes or comments should be required when creating or approving these transactions.

Accounting Template

Select the accounting template for this setID, which is used to determine ChartField values that offset one-sided transactions in PeopleSoft Purchasing.

Accounting Date Indicator

Enter C (current) to use the current system date as the accounting date. Enter S (specific) to use the specific accounting date that you provide here. This value is useful if you do not want multiple journal entries created from a subsystem. Enter S and enter an accounting date for all transactions. When the Journal Generator runs, it finds one date for the entire period and creates one journal entry. Alternatively, the system would create separate entries for each accounting date that the Journal Generator found.

Note. If you select S, you must return to this definition each month and update the accounting date for the next period.

Edit Combinations

Select for any PeopleSoft Purchasing business units that require ChartField combination edits.

Chartfield Edit Option

Select the action that you want the system to take when it encounters errors if you choose to verify ChartFields for this setID:

Default: Uses the default value from the Journal Options General Ledger Definition page.

None: Deselects the ChartField edit option. No action is taken when errors occur.

Recycle: Enables you to save the transaction, but you can't post until you correct the error.

Reject: Rejects the transaction and does not enable you to save until you correct the error.

Use Suspen (use suspense): Posts the transaction to a suspense account. You should coordinate with the PeopleSoft General Ledger implementation team to determine whether you should select this option. If you do select this option, the PeopleSoft General Ledger team must create journal entries to move the amounts out of the suspense account and into the appropriate distribution accounts.

Warning: Issues a warning and enables you to save.

Automatic UOM Round Option (automatic unit of measure round option)

Select the method by which you want to be notified of automatic rounding of item quantities. (When you are converting between units of measure, item quantities on purchasing documents are automatically rounded according to the rules that are set up on the Units of Measure page.) Values are:

Error: Stops the conversion if automatic rounding changes the quantity.

No Warning: Automatic rounding occurs without notification that conversion will change the UOM value.

Warning: Automatic rounding occurs with a notification of any unit-of-measure value change.

Payment Terms ID

Select a payment term ID for this setID. By default, this value appears on the purchase order unless you override it at the vendor level. Define payment terms IDs on the Single Pay Terms and Multiple Pay Terms pages.

Payment Terms Basis Date Type

Select the basis date type for the selected payment terms ID. The system calculates the payment due date from this date. Values are: Accounting Date, Constructive Doc Receipt Date, Invoice Date, Receipt Date, Ship Date, and User Specified Date.

Ship Via Code

Select the ship via code for the setID. Define values on the Ship Via Codes page.

Freight Terms Code

Select the freight terms code for the setID. Define values on the Freight Terms page.

Physical Nature

Select to indicate whether the object is a physical good or service.

Where Performed

Select to indicate the location where the service is most often performed. Values are:

Buyer's: Select if the service was physically performed at the buyer location.

Ship From: Select if the service was physically performed at the bill from location.

Ship To: Select if the service was physically performed at the bill to location.

Supplier's: Select if the service was physically performed at the supplier location.

Note. The Physical Nature and Where Performed fields are used as part of the purchasing defaulting hierarchy. The Where Performed field is available when the value in the Physical Nature field is Service. These fields are supplied by default onto requisition, purchase order, contract, and RFQ lines. These fields also affect the VAT treatment determination.

Open Period

Select how the system is to handle open period in transactions if you are using commitment control. Values include:

Error: The system issues an error and does not permit you to complete the transaction because the budget date isn't within the valid open period date range. This is the default value if commitment control is enabled.

None: The system does not check for open period. This is the default value if commitment control is not selected.

Warning: The system issues a warning but does not prevent you from completing the transaction even though the budget date isn't within the valid open period date range.

Default Amount Only PO to "Do Not Receive" (default amount only purchase order to "do not receive

This check box appears deselected by default. When you create an amount-only purchase order online or through the sourcing process, if this check box is selected, the purchase order lines Receiving Required field will appear as Do Not Receive.

If this check box is deselected, the system uses the other defaulting hierarchy to determine the Receiving Required field value for the purchase order line. The system checks first at the item and then the item category to determine the receiving requirement.

Check Inventory Available Qty (check inventory available quantity)

Select to have the system check available inventory when creating inventory demand. If this check box is selected, the system creates inventory demand for the first eligible warehouse in priority order that has sufficient quantity to meet the demand. If this check box is deselected, inventory demand is created for the first eligible warehouse in priority order (unless it is the requesting warehouse), regardless of whether that warehouse has sufficient quantity.

Note. The distribution network determines the priority order for eligible warehouses. If no distribution network is designated for a ship-to location, the Build Inventory Demand process (PO_REQINVS) resets the Inventory Source option to N (no) for sourcing by the PO Calculations process (PO_POCALC).

Partial Qtys Can Ship (partial quantities can ship)

Select to have the Build Inventory Demand process enable an order to be partially sourced from one or more PeopleSoft Inventory business units, with any remaining quantity being sourced to a purchase order.

If you do not select this check box and a quantity cannot be fully sourced from one PeopleSoft Inventory business unit, the process sets the inventory source setting on the staging table to N (no), and the entire quantity is sourced to a purchase order.

Item Not Stocked at IN Unit (item not stocked at inventory business unit)

Select to have the Build Inventory Demand process source requests differently when no PeopleSoft Inventory business unit is found to stock this item. Values include:

Error out: The Build Inventory Demand process errors out when no PeopleSoft Inventory business unit is found to stock the requested item. If you select this value, the process sets the stage statuses to Error in the purchase order staging tables.

Source to PO (source to purchase order): The Build Inventory Demand process sources the request to a purchase order when no PeopleSoft Inventory business unit is found to stock the requested item. If you select this value, the process sets the inventory source status for the request to N (no) so that the PO Calculation process can source it to a purchase order.

Note. This and the Check Inventory Available Qty and Partial Qtys Can Ship check boxes work together to help the Build Inventory Demand process determine the method by which requested demand is sourced, as well as which distribution network warehouses are eligible for sourcing.

Dispatch Method

Click to access the Dispatch Method page. Use the Dispatch Method page to define the dispatch methods for purchase orders, request for quotes, return to vendors, and contracts.

Freight Option

Click to access the Freight Option page. Use the Freight Option page to define freight options for the business units.

VAT Default (value-added tax default)

Click this link to access the VAT Defaults Setup page.

The VAT Defaults Setup page is a common page that you can use to set up VAT defaulting for all PeopleSoft applications that process VAT transactions. Using this page, you can define PeopleSoft Purchasing defaults, as applicable.

VAT Service Treatment Setup (value-added tax service treatment setup)

Click to access the Service VAT Treatment Defaults Setup page.

The Service VAT Treatment Defaults Setup page is a common page that you can use to set up VAT defaulting for all PeopleSoft applications that process VAT transactions. On this page, you can define service-related defaults for PeopleSoft Purchasing, as applicable.

POA Setting (purchase order acknowledgement setting)

Click to access the POA Setting page. Use this page to define whether purchase order acknowledgements will be required from suppliers.

Change Reason Codes

Click to access the Procurement Change Reason Codes page where you can define settings for reason codes used when creating change requests and change orders in PeopleSoft Purchasing, eProcurement, and Services Procurement. These setting enable you to define default reason codes and determine if reason codes or comments should be required when creating or approving these transactions.

Purchase Order, Request For Quote, and Return to Vendor

Select the dispatch method for transactions that this business creates. Values are EDX (electronic data exchange), Email, Fax, Phone, and Print.

Contract

Select the dispatch method for transactions that this business creates. Values are Email, Fax, Phone, and Print.

ProCard Dispatch Option (procurement card dispatch option)

Select this option if you are using the procurement card functionality on purchase orders. The option that you select will affect the printed text that appears on the PO/Dispatch Print report. Options are:

• Charge to Card on File: Select to have "Charge to credit card" print in the header portion of the PO Dispatch/Print SQR report (POPO005).

• Contact Buyer: Select to have the buyer's name and phone number print in the header portion of the PO Dispatch/Print report, for example, "*Please contact John Smith 925-694-3863 for payment information."

• Contact Cardholder: Select to have the card holder's name and phone number print in the header portion of the PO Dispatch/Print report, for example, "*Please contact John Smith 925-694-3863 for payment information."

• Include Masked Card Info (include masked card information): Select to have the masked card number, card type, and expiration date appear in the header portion of the PO Dispatch/Print report.

• No Reference: Select to have no procurement card information print on the PO Dispatch/Print report.

Transmit Change Orders

Select to enable the PO Dispatch/Print process to transmit change orders to vendors for this business unit. If you do not select this check box, the system may not generate the output file at all. Either way, after the PO Dispatch/Print process runs successfully, the status of the changed purchase order is set to D (dispatched).

You can override this value for individual vendor locations on the Procurement Options page.

Note. This check box applies only to change orders. Initial dispatches of purchase orders are unaffected by this value.

Arbitration Plan ID

Select the freight and transportation arbitration plan for this business unit.

Freight Charge Method

Select the freight charge method for this business unit. Although the method applies to the entire purchase order, it is calculated on a line-by-line basis.

POA Required

Select this check box if a POA is required by a supplier after a purchase order is dispatched. When you select this check box the Alert worklist if no POA received fields become available.

Alert worklist if no POA received (alert worklist if no purchase order acknowledgement received)

Enter the number of days after purchase order dispatch or before purchase order delivery to send a notification to the buyer's worklist if no POA is received by the supplier for a purchase order in those time frames.

Note. Enter 999 in these fields if you do not want to generate a worklist entry for the buyer.

POA required with change order (purchase order acknowledgement required with change order)

Select this check box if a POA is required when a change order is created.

Auto-Approve POA if changes against PO do not exceed (auto-approve purchase order acknowledgement if changes against the purchase order do not exceed)

Enter the tolerance settings for the system to be able to automatically approve a POA for the buyer.

days before Schedule Due Date and days after Schedule Due Date

Enter the number of days early or late to enable auto-approving a POA for the purchase order schedule. If the supplier changes a date that falls outside the schedule-days-early or schedule-days-late tolerances, then the buyer is required to review the change.

percent under Schedule Quantity and percent over Schedule Quantity

Enter the percentage under or over the purchase order schedule quantity to enable autoapproving a POA for a purchase order. If the supplier changes the quantity for any schedule above or below this percentage then the buyer will be required to review the change.

percent below PO Unit Price (percent below purchase order unit price)and percent above PO Unit Price (percent below purchase order unit price)

Enter the percentage below or above the purchase order unit price to enable autoapproving a POA for a purchase order.

Return to Purchasing Options

Click to return to the Purchasing Options component.

Copy Values to New Rows

If you are inserting a row for a VAT driver key, select this check box to copy all the VAT defaults from the previous row to the new row. Otherwise, all VAT default fields for the new row will be blank.

Copy Defaults From

Click to access the Copy Service VAT Treatment Defaults From page, which you can use to copy the VAT defaults from another key combination for the same VAT driver.

Seller Location Country

Select the supplier's location country.

Seller Location State

As applicable, enter the supplier's location state.

VAT Service Type (value-added service type)

Set the type of service for the applicable VAT drivers. Values are:

Freight Transport

Other

VAT Place of Supply (value-added tax place of supply)

For the applicable VAT drivers, select the usual place of supply (the place where VAT liability occurs). Values are:

Buyer's Countries

Supplier's Countries

Where Physically Performed