This appendix contains the following topics:
Address book reports use information from these tables:
Address Book Master (F0101)
Address Book - Who's Who (F0111)
Address by Date (F0116)
You can print reports to verify accuracy and track changes to your address book information. For some reports, an address might print multiple times depending on the number of contact names assigned to the address.
If you mail material to individuals or companies that are set up as address book records, you can use the Address Book system to print mailing labels. You can print mailing labels in either Cheshire or standard format. Labels print in the format that is specified for the country. If a country is not set up in the Country Constants table (F0070), the labels print with the default country.
If you use effective dates, run the Effective Address Update program (R01840) to ensure that the most current addresses print on your address book reports and mailing labels.
See Entering Address Book Records.
To verify that your address book information is accurate, print a Full Address with Codes report (R01403).
This table lists the address book reports, sorted alphanumerically by report ID.
Some reports include a more detailed description, as well as information about processing options. These reports are listed alphanumerically by report ID in this appendix.
Use the Copy Category Codes to Customer Master report to keep the customer master category codes in sync with the changes that you make to address book category codes. The system copies the values from the address book category codes to the corresponding category codes on the customer master record. If you use line of business processing, the system copies the category codes to all customer master records for all companies unless you use data selection to specify the company.
Processing options enable you to specify the default processing for programs and reports.
Enter 1 in the fields for which you want to update the category code.
Enter 1 in the fields for which you want to update the category code.
Use the Print Mailing Labels program (R01401) to print your address labels if you have a Cheshire machine or if you outsource your label mailing.
Print these labels on white paper stock that does not have glue on it. The Print Mailing Labels program prints four labels across, with each label 3.2 inches wide by 0.9 inches high. You can print a maximum of six lines, including four address lines, on a Cheshire label. The form size for Cheshire labels is 14 7/8 inches wide by 12 inches high. Use a Cheshire machine to cut the sheets of labels into individual labels. You then attach the label to each mailing piece.
Processing options enable you to specify the default processing for programs and reports.
Specify the type of label to print. Values are:
1: Cheshire label
2: Dun/Bradstreet label (for future use)
Specify the Cheshire label format. Values are:
1: Standard format
2: Include address number
3: Include phone number
For future use.
Specify the Dun/Bradstreet label format. Values are:
1: Standard format
2: Include address number
3: Include phone number
Use the Standard Address Labels program (R01401A) to print your address labels if you do your own mailing and use standard label paper. You can use a laser printer or a dot matrix printer as follows:
For a laser printer, use Avery Laser Printer Labels #5260, which print in portrait and are 1" by 2 5/8".
For a dot matrix printer, use Avery Pin Fed Labels #4062, which are 3 1/2" by 1 7/16".
If you use a dot matrix printer, you have the option to print 10 characters per inch or 15 characters per inch. If you choose 10 characters per inch, the labels are 32-character labels. If you choose 15 characters per inch, the labels are 40-character labels.
You should test your printer with a limited number of labels (for example, four labels) before you print a full set of labels, because some dot matrix printers cannot print 15 characters per inch. If your dot matrix printer cannot do so, your printer will print one set, then skip to a new page. When you run a test, if your printer does not skip to a new page after a set of labels, then your printer can print 15 characters per inch.
All labels include name and address information and, optionally, address number, phone number, or address and phone number. Labels print in the format specified for the country. If a country is not set up in the Country Constants table (F0070), the labels print with the default country.
Processing options enable you to specify the default processing for programs and reports.
Specify the information to print on standard address labels. Values are:
1: Mailing labels. Print the mailing name and mailing address.
2: Mailing labels with address and phone numbers. Print the mailing name, mailing address, address book number, and phone number.
3: Mailing labels with address numbers. Print the mailing name, mailing address, and address book number.
4: Mailing labels with phone numbers. Print the mailing name, mailing address, and phone number.
Mailing address lines 1 through 4 appear on the labels.