8 Using Cost Object Tracking in Accounts Receivable

This chapter contains the following topics:

• Section 8.1, "Understanding Cost Object Tracking in Accounts Receivable"

• Section 8.2, "Entering Cost Object Information in Standard Invoices"

• Section 8.3, "Entering Cost Object Information in Speed Invoices"

• Section 8.4, "Entering Cost Object Information for Batch Invoices"

• Section 8.5, "Entering Cost Object Information for Recurring Invoices"

8.1 Understanding Cost Object Tracking in Accounts Receivable

With the Accounts Receivable system, you can streamline the day-to-day functions of your entire Accounts Receivable department. You can simplify and accelerate the process of applying receipts; and provide up-to-date information that improves communication among your billing, credit, and collections departments. Additionally, you can review or enter cost object information when you enter multiple types of invoices and capture relevant information for managerial accounting or activity-based costing.

8.2 Entering Cost Object Information in Standard Invoices

Invoice entry provides the features and flexibility that are required to enter manual invoices for customers. Typically, you create an invoice in the Sales Order Management system, but you can enter an invoice before you receive payment from the customer.

This section discusses how to enter cost object information in standard invoices.

8.2.1 Forms Used to Enter Cost Object Information in Standard Invoices

Form Name	FormID	Navigation	Usage
Standard Invoice Entry	W03B2002A	Customer Invoice Entry (G03B11), Standard Invoice Entry Click Add on the Work with Customer Ledger Inquiry form.	Enter cost object information in standard invoices
GL Distribution	W03B11C	Click GL Distribution from the Row menu.	Enter cost object information.

8.2.2 Entering Cost Object Information in Standard Invoices

Access the Standard Invoice Entry form.

Figure 8-1 Standard Invoice Entry form

Description of ''Figure 8-1 Standard Invoice Entry form ''

To enter cost object information in standard invoices:

1. Complete the steps to enter a standard invoice on the Standard Invoice Entry form.

2. Complete the following fields on the GL Distribution form:

   • Object Type 1

   • Cost Object 1

   • Object Type 2

   • Cost Object 2

   • Object Type 3

   • Cost Object 3

   • Object Type 4

   • Cost Object 4

   • Item Number

3. Click OK.

See Also: "Entering Standard Invoices" in the JD Edwards EnterpriseOne Applications Accounts Receivable Implementation Guide.

8.3 Entering Cost Object Information in Speed Invoices

This section provides an overview of cost object information entry in speed invoices and discusses how to enter cost object information in speed invoices.

8.3.1 Understanding Cost Object Information Entry in Speed Invoices

As an alternative to standard invoice entry, you can use the Speed Invoice Entry method to enter high-volume, simple invoices. When you enter speed invoices, you enter invoice and GL distribution information on one form. Consider using this method to enter invoices that have:

• A single pay item that includes a single due date and a single tax rate area.

• Simple accounting instructions.

As with standard invoices, speed invoice information is stored in the following tables:

• Customer Ledger (F03B11)

• Account Ledger (F0911)

• Batch Control Records (F0011)

You can enter cost object information when you enter speed invoices. If you enter cost objects, the system verifies the cost object type and the cost object edit code that you defined in the Account Master table (F0901). If you enter an item, the system edits cost object information against the Item Master table (F4101) only if you have installed the JD Edwards EnterpriseOne Inventory Management system.

8.3.2 Form Used to Enter Cost Object Information in Speed Invoices

Form Name	FormID	Navigation	Usage
Speed Invoice Entry	W03B11SIA	Customer & Invoice Entry (G03B11), Speed Invoice Entry	Enter cost object information in speed invoices.

8.3.3 Entering Cost Object Information in Speed Invoices

Access the Speed Invoice Entry form.

Figure 8-2 Speed Invoice Entry form

Description of ''Figure 8-2 Speed Invoice Entry form''

To enter cost object information in speed invoices:

1. Complete the steps to enter speed invoices on the Speed Invoice Entry form.

2. Complete the following fields to enter cost object information:

   • Object Type 1

   • Cost Object 1

   • Object Type 2

   • Cost Object 2

   • Object Type 3

   • Cost Object 3

   • Object Type 4

   • Cost Object 4

   • Item Number

3. Click OK.

See Also: "Entering Speed Invoices" in the JD Edwards EnterpriseOne Applications Accounts Receivable Implementation Guide.

8.4 Entering Cost Object Information for Batch Invoices

This section provides an overview of cost object information entry for batch invoices and discusses how to process batch invoices.

8.4.1 Understanding Cost Object Information Entry for Batch Invoice

After you review and revise your batch invoices, you must process them to create invoices in the A/R ledger. When you are ready to process your batch invoices, run the Batch Invoice Processor program (R03B11Z1A). The system processes batch invoices in proof or final mode.

Mode	Description
Proof mode	In proof mode, the system: Verifies the data. Produces a report. Verifies cost object information.
Final mode	In final mode, the system: Creates invoices in the Customer Ledger table (F03B11) and associated journal entries in the Account Ledger table (F0911). Assigns document and batch numbers. Supplies the information that you left blank. Edits invoice entries for errors. Produces an exceptions report. Verifies cost object information.

After you process batch invoices, review your electronic mail for error messages. You can access A/R forms from these error messages. Use the forms to locate the problems and correct them interactively. If no errors exist, the system produces a report of all of the processed transactions.

If you find an error in a batch invoice, correct it before processing the batch invoices in final mode. If the source of the invoice is not a JD Edwards EnterpriseOne system, you should purge the records before you transmit the corrected invoice, which prevents duplicate records.

You can enter cost object information when you enter invoices. If cost object information is found in batch invoice processing, the system verifies the cost object type and the cost object edit code that you defined in the Account Master table (F0901). If you enter an item, the system edits cost object information against the Item Master table (F4101) only if you have installed the JD Edwards EnterpriseOne Inventory Management system.

After processing batch invoices, post them to the General Ledger and Cost Analyzer.

8.4.2 Processing Batch Invoices

Select Batch Invoice Processing (G03B311), Batch Invoice Processor.

8.5 Entering Cost Object Information for Recurring Invoices

This section provides an overview of cost object information entry for recurring invoices and discusses how to enter cost object information for recurring invoices.

8.5.1 Understanding Cost Object Information Entry for Recurring Invoices

To bill a customer the same amount on a regular basis, enter a recurring invoice. When you enter recurring invoices, the system assigns a document type of RR to the invoice.

You can enter cost object information when you enter an invoice. For a recurring invoice, the system copies the cost object type, cost object edit code, and item fields to the recurring invoice. The system verifies the cost object type and the cost object edit code that you defined in the Account Master table (F0901). For each item, the system edits cost object information against the Item Master table (F4101) only if you have installed the JD Edwards EnterpriseOne Inventory Management system.

8.5.2 Form Used to Enter Cost Object Information for Recurring Invoices

Form Name	FormID	Navigation	Usage
GL Distribution	W03B2002A	Other Invoice Entry Methods (G03B111), Standard Invoice Entry Select GL Distribution from the Row menu.	Enter cost object information for recurring invoices.

8.5.3 Entering Cost Object Information for Recurring Invoices

Access the GL Distribution form.

Figure 8-3 G/L Distribution form

Description of ''Figure 8-3 G/L Distribution form''

To enter cost object information for recurring invoices:

1. Complete the following fields on the GL Distribution form:

   • Object Type 1

   • Cost Object 1

   • Object Type 2

   • Cost Object 2

   • Object Type 3

   • Cost Object 3

   • Object Type 4

   • Cost Object 4

   • Item Number

2. Click OK.

See Also: "Entering Recurring Invoices" in the JD Edwards EnterpriseOne Applications Accounts Receivable Implementation Guide.