In addition to selecting and displaying content on a page in an application, you can define workflows on content in a Space, create and edit content at runtime, collaborate on documents, integrate with Microsoft Office and Explorer, and add wikis and blogs to an application.
This chapter is intended for WebCenter Spaces users interested in leveraging content management features to manage and provide access to content in connected content repositories using WebCenter Spaces.
Content management refers to the functionality available in WebCenter Spaces to add content from one or more connected content repositories to an application, enabling application developers and end users with appropriate permissions to manipulate and display that content in a variety of ways:
Content Presenter task flow. Enables you to precisely customize the selection and presentation of content in a WebCenter Spaces application. The Content Presenter task flow is available only when the connected content repository is Oracle Content Server and your WebCenter Spaces administrator has completed the prerequisite configuration. With Content Presenter, you can select an Oracle Site Studio file, a single item of content, multiple content items, query for content, or select content based on the results of a WebCenter Personalization Conductor scenario, and then select a template to render the content on a page in a WebCenter Spaces application. Content Presenter has no dependency on the Documents service for adding or managing the content it displays.
Learn More:For more information about Content Presenter, see Chapter 40, "Publishing Content Using Content Presenter."
Documents service task flows. Provide a variety of formats to display folders and files on a page in a WebCenter Spaces application. The Documents service provides features for accessing, adding, and managing folders and files; configuring file and folder properties; and searching file and folder content. The Documents service task flows are available when the connected content repository is Oracle Content Server or Oracle Portal, and your WebCenter Spaces administrator has completed the prerequisite configuration. If the content repository is Oracle Content Server, you can use both the Documents service task flows and the Content Presenter task flow to add and preview Oracle Site Studio files.
Learn More:For information about the Documents Service task flows available in WebCenter Spaces, and the unique characteristics of each task flow, see Section 41.1, "What You Should Know About the Documents Service Task Flows."
Document components. Display an individual file on a page as a linked document, an inline preview, an image, or display information about the file, such as properties or version history.
Learn More:For information about document components you can add to a page in a WebCenter Spaces application, see Section 41.2, "What You Should Know About Document Components."
Wikis. Add wiki documents for end users to collaborate to create content that is relevant, useful, and up-to-date.
Learn More:For information about including wikis in a WebCenter Spaces application, see Chapter 47, "Working with Wiki Documents."
Blogs. Add blogs for end users to add, edit, and manage blog postings.
Learn More:For information about including blogs in a WebCenter Spaces application, see Chapter 48, "Working with Blogs"
Content is the backbone of any Web-based project. This section provides a summary of the full scope of content management functionality available to you in WebCenter Spaces. It includes the following subsections:
You can add dynamic previews of individual images and files, or display information about a file, using document components (link, image, and inline frame), a Content Presenter task flow, or a Documents service task flow:
A Link displays the name of a selected file as a link, which you can click to display the file content in its native application.
An Inline Frame displays the content of a selected file as a preview.
An Image displays a selected file as an image.
A informational pane, such as properties or version history.
A Content Presenter task flow displays a selected file in the default display template for its file type. For information about the out-of-the-box display templates, see Section 40.5, "Selecting a Display Template."
Documents service task flows:
A Document Viewer task flow displays a preview of a file, or file properties for files that do not support a preview.
A Document Mini Properties task flow displays the Basic properties of a file in a read-only view.
A Document Properties task flow displays both Basic and Advanced properties of a file, along with an Edit button to allow you to modify property values.
A Document Version History task flow displays a list of versions of a file, allowing for deletion of a selected version.
Learn More:For more information, see:
The content task flows available in WebCenter Spaces provide flexibility in how content displays on a page. You can display and manage the contents of a folder using the Content Presenter task flow to precisely customize the selection and presentation of content, or you can use one of the Documents service task flows that suits your purposes for presenting content management functionality:
A Content Presenter task flow displays a selected folder in the default display template for folder content: List View. For information about the out-of-the-box display templates, see Section 40.5, "Selecting a Display Template."
Documents service task flows:
A Document Explorer task flow displays folders and files in two panes, combining the functionality of the Document Navigator and Folder Viewer task flows. Provides in-place previewing and editing, and robust management capabilities.
A Document List Viewer task flow displays folders and files in a single pane as a flat listing. Provides preview and editing in separate window, and some management capabilities.
A Document Manager task flow displays folders and files as specified by its
A Document Navigator task flow displays a simple listing of folders and files in a single pane, providing expand/collapse on folders to show the full hierarchy.
A Folder Viewer task flow displays the contents of a folder in a single pane as a flat listing, providing in-place preview and editing, and robust management capabilities.
A Recent Documents task flow displays a list of the files most recently created or modified in the current folder.
You can define workflows on Space folders that reside in Oracle Content Server. Any file added to a folder that is assigned a workflow must be approved or rejected by one or more assigned approvers. Documents service task flows provide access to the workflow-enabled content.
End users of a WebCenter Spaces application can create and manage content at runtime:
The Documents service task flows offer capabilities to create, open, edit, delete, copy, rename, move, share, search, and view or manage information about folders and files in the connected content repository.
In a Content Presenter task flow, end users can edit wikis or HTML files, and create or edit Site Studio files in the connected Oracle Content Server content repository.
You can collaborate on documents during the development of a document, or when a document is available to all users of an application. Collaboration in WebCenter Spaces encompasses the review and approval process available through workflows, wikis that allow multiple authors, sharing links to documents, and using the Oracle AutoVue product.
Learn More:Chapter 45, "Collaborating on Documents"
WebCenter Spaces integrates with Microsoft Office and Windows Explorer to provide you with flexibility in managing certain types of content in a Space when the content repository is Oracle Content Server.
You can add wiki documents and wiki pages to a WebCenter Spaces application that multiple users can use to create and edit content that is relevant, useful, and up-to-date.
You can create and manage personal blogs to record experiences and opinions, and group related blog posts.