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Oracle Payables User's Guide
Release 12.1
Part Number E12797-04
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Oracle Payables Character Mode Forms and Corresponding GUI Windows

This table shows you Payables character mode forms mapped to the GUI windows or processes that have the same functionality.

Most windows are accessible when you use the Payables Manager responsibility. Unless otherwise specified, all navigation paths below assume you are using that responsibility.

Character Mode Form and Menu Path GUI Window or Process, and Navigation Path
Accrual Write-Offs
\ Navigate Tasks AccrualWriteOffs
Accrual Write-Offs
See: Accrual Write-Offs (Oracle Purchasing User Guide)
Navigator: Invoices > Accrual Write-Off.
Adjust Distributions
\ Navigate Invoices Update Distribution
Open the Distributions window in entry mode and make adjustments.
See: Adjusting Invoice Distributions
Navigator: Invoices > Entry > Invoices. Choose the Distributions button.
Adjust Payment Schedule
\ Navigate Invoices Update PaymentSchedule
Open the Scheduled Payments tab in entry mode and make adjustments.
See: Adjusting Scheduled Payments
Navigator: Invoices > Entry > Invoices. Choose the Scheduled Payments tab.
Apply Prepayments
\ Navigate Payments Prepayment Apply
Apply/Unapply Prepayments window
See: Applying Prepayments to Invoices
Navigator: Invoices > Entry > Invoices. Query and select the invoice, and choose the Actions button. In the Invoice Actions window, check the Apply/Unapply Prepayment check box and choose OK.
Assign Descriptive Security Rules
\ Navigate Setup Financials Flexfields Descriptive Security Assign
Assign Security Rules window
See: Assign Security Rules Window, Oracle Applications Flexfields Guide
Navigator: Setup > Flexfields > Validation > Security > Assign. Enable Descriptive Flexfield, enter search criteria, and choose the Find button.
Assign Key Flexfield Security Rules
\ Navigate Setup Financials Flexfields Key Security Assign
Assign Security Rules window
See: Assign Security Rules Window, Oracle Applications Flexfields Guide
Navigator: Setup > Flexfields > Validation > Security > Assign. Enable Key Flexfield, enter search criteria and choose the Find button.
Assign Security Rules
\ Navigate Setup Financials Flexfields Validation Security Assign
Assign Security Rules window
See: Assign Security Rules Window, Oracle Applications Flexfields Guide
Navigator: Setup > Flexfields > Validation > Security > Assign. Enable Value Set, enter search criteria, and choose the Find button.
AutoClear
\ Navigate Controls Reconciliation AutoClear
Use Oracle Cash Management to reconcile payments in Payables.
See: Reconciling Payments with Oracle Cash Management
AutoSelect
\ Navigate Payments Automatic AutoSelect
Use the Payment Batches window to initiate a payment batch.
See: Initiating Payment Process Requests
Navigator: Payments > Entry > Payment Batches
Concurrent Requests (Pop-up Window)
\ Help Requests
Requests window
See: Using the Requests window, Oracle Applications User Guide.
From any window, choose Requests from the View menu
Confirm Payment Batch
\ Navigate Payments Automatic Confirm
Confirm window
See: Creating Multiple Payments.
Navigator: Payments > Entry > Payment Batches. Select the payment batch and choose the Actions button. Check the Confirm Payment Batch check box and choose OK.
Control Period Statuses
\ Navigate Controls Periods
Control Payables Periods window
See: Controlling the Status of Payables Periods, Oracle Payables Implementation Guide
Navigator: Accounting > Control Payables
Create Mass Additions for Oracle Assets
\ Navigate Tasks MassAdditions
Submit the Mass Additions Create from the Submit Request window.
See: Mass Additions Create
Navigator: Other > Requests > Run
Create QuickCheck
\ Navigate Payments QuickCheck
Create a Quick Payment in the Payments window
See: Paying Invoices with Quick Payments
Navigator: Payments > Entry > Payments
Create Recurring Payments
\ Navigate Invoices Recurring CreateInvoices
Use the Recurring Invoices window to create a recurring invoice template and create recurring invoices.
See: Entering Recurring Invoices
Navigator: Invoices > Entry > Recurring Invoices
Define Accounting Flexfield Combination
\ Navigate Setup Financials Flexfields Accounting
GL Accounts window
See: Defining Accounts, Oracle General Ledger User Guide
Navigator: Setup > Flexfields > Combinations
Define Bank Codes
\ Navigate Setup Payments AutoClear Codes
Use Oracle Cash Management to reconcile payments in Payables.
See: Reconciling Payments with Oracle Cash Management
Define Bank File Specifications
\ Navigate Setup Payments AutoClear File
Use Oracle Cash Management to reconcile payments in Payables.
See: Reconciling Payments with Oracle Cash Management
Define Calendar
\ Navigate Setup Financials Calendar Periods
Accounting Calendar window
See: Defining Calendars, Oracle General Ledger User Guide
Navigator: Setup > Calendar > Accounting > Periods
Define Cross-Validation Rule
\ Navigate Setup Financials Flexfields Key Rules
Cross-Validation Rules window
See: Cross Validation Rules, Oracle Applications Flexfields Guide
Navigator: Setup > Flexfields > Key > CrossValidation
Define Currency
\ Navigate Setup Financials Currency Currency
Currencies window
See: Currencies Window, Oracle General Ledger User Guide
Navigator: Setup > Currency > Define
Define Daily Conversion Rate Types
\ Navigate Setup Financials Currency RateTypes
Conversion Rate Types window in Oracle General Ledger
See: Defining Conversion Rate Types, Oracle General Ledger User Guide
Use General Ledger Navigator: Setup > Currencies > Rates > Types
Define Daily Rates
\ Navigate Setup Financials Currency DailyRates
Daily Rates window
See: Entering Daily Rates, Oracle General Ledger User Guide
Navigator: Setup > Currency > Rates > Daily
Define Descriptive Flexfield Segments
\ Navigate Setup Financials Flexfields Descriptive Segments
Descriptive Flexfield Segments window
See: Descriptive Flexfield Segments Window, Oracle Applications Flexfields
Navigator: Setup > Flexfields > Descriptive > Segments
Define Descriptive Security Rule
\ Navigate Setup Financials Flexfields Descriptive Security Define
Define Security Rules window
See: Define Security Rules Window, Oracle E-Business Suite Flexfields User's Guide.
Navigator: Setup > Flexfields > Validation > Security Define. Enable Descriptive Flexfield, enter search criteria and choose Find.
Define Descriptive Segment Values
\ Navigate Setup Financials Flexfields Descriptive Values
Segment Values window
See: Segment Values Window, Oracle E-Business Suite Flexfields Guide
Navigator: Setup > Flexfields > Descriptive > Values. Enter search criteria and choose the Find button.
Define Expense Reports
\ Navigate Setup Invoices XXpress
Expense Report Templates window
Navigator: Setup > Invoice > Expense Report Templates
Define Financials Options \ Navigate Setup Financials Options Financials Options window
See: Financials Options, Oracle Payables Implementation Guide
Navigator: Setup > Options > Financials
Define Flex Segments for Expense Reporting
\ Navigate Setup Reports ExpenseDetail
The Expense Distribution Detail report was replaced by the Subledger Accounting (SLA) Account Analysis Report. There is no associated setup form.
Define Income Tax Regions
\ Navigate Setup System TaxRegions
Income Tax Regions window
See: Income Tax Regions, Oracle Payables Implementation Guide
Navigator: Setup > Tax > Regions
Define Invoice Approvals
\ Navigate Setup Invoices Approvals
Invoice Hold and Release Names window
See: Invoice Hold and Release Names, Oracle Payables Implementation Guide
Navigator: Setup > Invoice > Hold and Release Names
Define Key Flexfield Security Rule \ Navigate Setup Financials Flexfields Key Security Define Define Security Rules window
See: Define Security Rules Window, Oracle E-Business Suite Flexfields User's Guide.
Navigator: Setup > Flexfields > Validation > Security > Define. Enable Key Flexfield, enter search criteria, and choose the Find button.
Define Key Flexfield Segments
\ Navigate Setup Financials Flexfields Key Segments
Key Flexfield Segments window
See: Defining Key Flexfield Structures, Oracle Applications Flexfields Guide
Navigator: Setup > Flexfields > Key > Segments
Define Key Segment Values
\ Navigate Setup Financials Flexfields Key Values
Segment Values window
See: Segment Values Window, Oracle E-Business Suite Flexfields Guide
Navigator: Setup > Flexfields > Key > Values. Enter search criteria and choose the Find button.
Define Location
\ Navigate Setup Organization Location
Location window
See: Site Locations, Oracle Human Resources User Guide
Navigator: Employees > Locations
Define Payables QuickCodes
\ Navigate Setup System Quickcodes Payables
Oracle Payables Lookups and Oracle Purchasing Lookups
See: Lookups
Navigator: Setup > Lookups > Payables and
Navigator: Setup > Lookups > Purchasing
Define Payment Interest Rates
\ Navigate Setup Payments Interest
Payment Interest Rates window
See: Interest Rates, Oracle Payables Implementation Guide
Navigator: Setup > Payment > Interest Rates
Define Payment Terms
\ Navigate Setup Invoices Terms
Payment Terms window
See: Payment Terms
Navigator: Setup > Invoice > Payment Terms
Define Period Types (Financials)
\ Navigate Setup Financials Calendar Types
Period Types window
See: Defining Period Types, Oracle General Ledger User Guide
Navigator: Setup > Calendar > Accounting > Types
Define Period Types (Payables)
\ Navigate Setup System Calendar Typesr
In the Special Calendar window, you define periods when you define the special calendar.
See: Special Calendar, Oracle Payables Implementation Guide
Navigator: Setup > Calendar > Special Calendar
Define Periods
\ Navigate Setup System Calendar Periods
Accounting Calendar window
See: Defining Calendars, Oracle General Ledger User Guide
Navigator: Setup > Calendar > Accounting > Periods
Define QuickCodes
\ Navigate Setup System QuickCodes Employee
Oracle Human Resources Lookups window
See: Adding Lookup Types and Values, Oracle General Ledger User Guide.
Navigator: Setup > Lookups > Employee
Define Recurring Payments
\ Navigate Invoices Recurring Define
Recurring Invoices window
See: Entering Recurring Invoices
Navigator: Invoices > Entry > Recurring Invoices
Define Report Set
\ Navigate Setup Reports ReportSets
Request Set window
See: Defining Request Sets, Oracle E-Business Suite User Guide
Navigator: Other > Requests > Set
Define Reporting Entities
\ Navigate Setup Organization ReportingEntities
Reporting Entity window
See: Reporting Entities, Oracle Payables Implementation Guide
Navigator: Setup > Tax > Reporting Entities
Define Rollup Groups
\ Navigate Setup Financials Flexfields Key Groups
Rollup Groups window
See: Rollup Groups Window and Defining Rollup Groups, Oracle E-Business Suite Flexfields Guide
Navigator: Setup > Flexfields > Key > Groups. Enter criteria and choose Find.
Define Security Rule
\ Navigate Setup Financials Flexfields Validation Security Define
Define Security Rules window
See: Define Security Rules Window, Oracle E-Business Suite Flexfields Guide
Navigator: Setup > Flexfields > Validation > Security > Define. Enable Value Set, enter search criteria, and choose Find.
Define Segment Values
\ Navigate Setup Financials Flexfields Validation Values
Segment Values window
See: Segment Values Window, Oracle E-Business Suite Flexfields Guide
Navigator: Segment > Flexfields > Validation > Values. Enter search criteria and choose Find.
Define Ledger
\ Navigate Setup Financials Books
Ledger window
See: Defining Ledgers, Oracle General Ledger Implementation Guide
Navigator: Setup > Set of Books > Define
Define Shorthand Aliases
\ Navigate Setup Financials Flexfields Key Aliases
Shorthand Aliases window
See: Shorthand Aliases Window, Oracle Applications Flexfields Guide and Defining Shorthand Aliases , Oracle Applications Flexfields Guide
Navigator: Setup > Flexfields > Key > Aliases
Define System Options and Defaults
\ Navigate Setup System Options
Payables Options window
See: Payables Options, Oracle Payables Implementation Guide
Navigator: Setup > Options > Payables
Define Tolerances
\ Navigate Setup Invoices Tolerances
Invoice Tolerances window
See: Invoice Tolerances, Oracle Payables Implementation Guide
Navigator: Setup > Invoice > Tolerances
Define Value Set
\ Navigate Setup Financials Flexfields Validation Sets
Value Sets window
See: Value Sets (Oracle E-Business Suite Flexfields Guide)
Navigator: Setup > Flexfields > Validation > Sets
Define Vendor QuickCodes
\ Navigate Setup System QuickCodes Vendor
Oracle Payables Lookups window, and Oracle Purchasing Lookups window
Lookups, and Defining Lookup Codes, Oracle Purchasing User Guide.
Navigator: Setup > Lookups > Payables/Purchasing
Define Withholding Tax Groups
\ Navigate Setup Taxes Groupsr
Withholding Tax Groups window
See: Withholding Tax Groups, Oracle Payables Implementation Guide
Navigator: Setup > Tax > Withholding > Groups
Enter Employee
\ Navigate Setup Organization Employees Enter
Enter Person window
See: Enter Person, Managing People Using Oracle HRMS, and Entering Employee Information, Oracle iSupplier Portal Implementation Guide
Navigator: Employees > Enter Employees
Enter Invoices
\ Navigate Invoices Entry
Invoices window
See: Entering Invoices
Navigator: Invoices > Entry > Invoices
Enter Manual Payment
\ Navigate Payments Manual
Payments window
See: Recording Manual Payments and Wire Transfers
Navigator: Payments > Entry > Payments
Enter Prepayments
\ Navigate Payments Prepayment Enter
In the Invoices window enter an invoice and use Prepayment in the Type field.
See: Prepayments
Navigator: Invoices > Entry > Invoices
Enter QuickInvoices
\ Navigate Invoices Quick
Invoices window
See: Entering Invoices
Navigator: Invoices > Entry > Invoices
Enter Rate Exceptions
(Zoom only)
Obsolete in GUI
Enter Standard Notes
\ Navigate Setup Invoices Notes
You can customize standard notices.
See: Invoice Notices
From the Invoices window, choose the Actions button. Select Print.
or
You can write your own notes outside of Payables then attach the text, spreadsheet, or image files to invoices.
See: Attachments in Payables, Oracle Payables Implementation Guide
Enter Vendor
\ Navigate Vendors Entry
Suppliers window
See: Suppliers
Navigator: Suppliers > Entry
Enter/Adjust Manual Payment
\ Navigate Controls Payment AdjustPayment
Payments window
See: Updating Payments
Navigator: Payments > Entry > Payments
Fix Payment Distributions
\ Navigate Controls Payment FixDistributions
Accounting has changed in Payables
See: Accounting in Payables
Format Payments
\ Navigate Payments Automatic Format
Payment Batch Actions window
See: Formatting Payments, Oracle Payments User Guide
Navigator: Payments > Entry > Payment Batches. Select the payment batch and choose Actions. Select Format payments, and choose OK.
Invoice Approval
\ Navigate Invoices Approval
Invoice Holds tab
See: Releasing Holds
Navigator: Invoices > Enter > Invoices. Choose the Holds tab.
Maintain Countries and Territories
\ Navigate Setup System Countries
Countries and Territories window
See: Countries and Territories, Oracle Payables Implementation Guide
Navigator: Setup > Countries
Maintain Distribution Sets
\ Navigate Setup Invoices DistributionSets
Distribution Sets window
See: Distribution Sets, Oracle Payables Implementation Guide
Navigator: Setup > Invoice > Distribution Sets
Maintain Tax Certificates and Exceptions
\ Navigate Setup Taxes Certificates
Withholding Tax Certificates and Exceptions window
See: Withholding Tax Certificates and Exceptions, Oracle Payables Implementation Guide
Navigator: Setup > Tax > Withholding > Certificates
Modify Invoice Selection
\ Navigate Payments Automatic Modify
Modify Payment Batch window
See: Creating Multiple Payments.
Navigator: Payments > Entry > Payments. Choose the Actions button. Select Modify Payment Batch and choose OK.
Payment Inquiry
\ Navigate Payments Inquiry
Payments window
See: Finding Payments
Navigator: Payments > Inquiry > Payments. or Payment Overview window See: Finding Payments Navigator: Payments > Inquiry > Payment Overview
Reconcile Payments
\ Navigate Controls Reconciliation Manual
Use Oracle Cash Management to reconcile payments in Payables.
See: Cash Management, Oracle Cash Management User Guide
Reset Payment Batch
\ Navigate Controls Payment ResetPaymentBatch
Payment Batch Actions window
See: Creating Multiple Payments.
Navigator: Payments > Entry > Payment Batches. Choose the Actions button. Select Confirm Payment Batch and choose OK.
Resolve AutoClear Exceptions
\ Navigate Controls Reconciliation Exceptions
Use Oracle Cash Management to reconcile payments in Payables.
See: Cash Management, Oracle Cash Management User Guide
Run Reports
\ Navigate Reports Standard
Submit Request window
See: Submitting Standard Reports, Programs, and Listings
Navigator: Other > Requests > Run
Set Up Aging Periods
\ Navigate Setup Reports InvoiceAging
Aging Periods window
See: Aging Periods, Oracle Payables Implementation Guide
Navigator: Setup > Calendar > Aging Periods
Stop Payment
\ Navigate Payments Stop
Initiate Stop check box in the Payment Actions window
See: Stopping Payments
Navigator: Payments > Entry > Payments. From the Payments window, select the payment and choose Actions. In the Payment Actions window, check the Initiate Stop check box and choose OK.
Submit AutoApproval Process
\ Navigate Tasks AutoApproval
From the Submit Request window, submit the Invoice Validation Program.
See: Invoice Validation Program
Navigator: Other > Requests > Run
Submit Expense Distribution Detail Report
\ Navigate Reports ExpenseDetail
The Expense Distribution Detail report was replaced by the Subledger Accounting (SLA) Account Analysis Report.
Submit Invoice Import
\ Navigate Tasks InvoiceImport
From the Submit Request window, submit the Expense Report Export Program for expense reports or the Payables Open Interface Program for invoices.
See: Expense Report Export Program or Payables Open Interface Program
Navigator: Other > Requests > Run
Submit Purge (Purge Responsibility only)
\ Navigate Purge
Submit Purge window
See: Purging Records
Use the Purge responsibility
Navigator: Purge
Update Personal Profile Options
\ Navigate Other Profile
Personal Profile Values window
See: Setting User Profile Options, Oracle Applications System Administrator's Guide
Navigator: Other > Profile
Use Prepayments
\ Navigate Payments Prepayment Use
Apply/Unapply Prepayments window
See: Applying Prepayments to Invoices
Navigator: Invoices > Entry > Invoices. Query and select the invoice and choose Actions. In the Invoice Actions window, check the Apply/Unapply Prepayment check box and choose OK.
VendorMerge
\ Navigate Controls VendorMerge
Supplier Merge window
See: Supplier Merge Program
Navigator: Suppliers > Supplier Merge
View Budgetary Control Transactions
(Zoom only)
In the Invoices window, if a transaction fails Funds Check, choose Budgetary Control from the Tools menu.
See: Checking Funds for Invoices
Navigator: Invoices > Entry > Invoices
View Employees
\ Navigate Setup Organization Employees View
Enter Person window
See: Enter Person, Managing People Using Oracle HRMS
Navigator: Employees > View Employees
View Invoices
\ Navigate Invoices Inquiry
Invoices window
See: Reviewing Invoices
Navigator: Invoices > Inquiry > Invoices
or
Invoice Overview window
See: Reviewing Invoice
Navigator: Invoices > Inquiry > Invoice Overview
View Notes
(Zoom only)
You can write your own notes outside of Payables then attach them to invoices.
See: Attachments in Payables , Oracle Payables Implementation Guide
Choose the paperclip icon from the tool bar.
View PO Distribution Detail
(Zoom only)
Purchase Order Distributions window
See: Oracle Purchasing User Guide
When matching to a purchase order, in the match to Purchase Orders window, choose the View PO button. In the Purchase Order Shipments window, choose the Distributions button.
View Purchase Order Header
(Zoom only)
Purchase Orders window
See: Oracle Purchasing User Guide
View Purchase Order Line
(Zoom only)
Purchase Orders window
See: Oracle Purchasing User Guide
View Purchase OrdersShipment
(Zoom only)
Purchase Order Shipments window
See: Oracle Purchasing User Guide
When matching to a purchase order, in the match to Purchase Orders window, choose the View PO button.
View Requests
\ Navigate Other Concurrent
Requests window
See: Viewing Requests (Oracle E-Business Suite User Guide)
Navigator: Other > Requests > View
View Vendors
\ Navigate Vendors Inquiry
Suppliers window
See: Suppliers
Navigator: Suppliers > Inquiry.
Void Payments
\ Navigate Payments Void
Void check box in the Payment Actions window
See: Voiding Payments
Navigator: Payments > Entry > Payments. From the Payments window, select the payment and choose the Actions button. Check the Void check box and choose OK.
XpenseXpress
\ Navigate Invoices XpenseXpress
Expense Reports window
Navigator: Invoices > Entry > Expense Reports

Related Topics

Payables Navigator Paths, Oracle Payables Reference Guide

Payables Workbenches