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Oracle U.S. Federal Financials Implementation Guide
Release 12.1
Part Number E13455-04
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Federal Financials Options Setup

Overview

The Federal Financials Setup Options are required for these features:

The following table shows the fields in the Federal Financials Options window that are used to meet specific federal requirements.

Federal Requirements Met by Federal Financials Options Window
Field Name Federal Requirements
BFY Segment Subledger Accounting
FACTS II
Anticipated check box Subledger Accounting
Template Name Subledger Accounting
Agreement Segment Reimbursable Activity Report
Generating Receivables for Reimbursable Expenditures
Expenditure Generating Receivables for Reimbursable Expenditures
Revenue Generating Receivables for Reimbursable Expenditures
Advance Generating Receivables for Reimbursable Expenditures
Period Name FACTS II
Hard Edit 13 check box FACTS II
Hard Edit 14 check box FACTS II

Prerequisites

Before mapping budget fiscal years, you must:

For the Summary template, you must:

Before defining the Reimbursable tab, you must:

Related Topics

Define Accounting Flexfield.

Defining Calendars, Oracle General Ledger User Guide.

Adding Periods to Calendars, Oracle General Ledger User Guide.

Summary Accounts

Define US SGL Accounts Window

Defining Federal Financials Options Setup

To define federal financials options, navigate to the Federal Financials Options window.

The following table describes selected fields on the Federal Financials Options window, Budget Fiscal Year tab.

Federal Financials Options Window Description, Budget Fiscal Year Tab
Field Name Description
BFY Segment Segment of the accounting flexfield used to capture the budget fiscal year

Note: In the Subledger Accounting Account derivation rules, the budget fiscal year mapping setup information determines which transactions are upward or downward transactions by detecting an incorrect match between the budget fiscal year segment value of the Accounting Flexfield and the general ledger transaction date.

The Year of Budget Authority reported for FACTS II is determined from the budget fiscal year mapping setup information by comparing the reporting year to the budget fiscal year segment value of the Accounting Flexfield.

Period Year Period year defined in General Ledger mapped to the budget fiscal year segment value.
Segment Value Budget Fiscal Year segment value
Anticipated If selected, anticipated downward adjustments for reimbursable funds will be tracked to determine the appropriate accounting for these downward adjustments.
Template Name Summary account used to track the anticipated balance for downward adjustments.

Note: Subledger Accounting determines the downward adjustment to be anticipated until the anticipated balance is reduced to zero, then all future PYA transactions are determined as Unanticipated.

The following table describes selected fields on the Federal Financials Options window, Reimbursable tab.

Federal Financials Options Window, Reimbursable Tab
Field Name Description
Expenditure Natural account segment value that will track reimbursable agreement expenditures.

Note: Receivables are created for Reimbursable expenditures if the account balance for the expenditure account is greater than the revenue account for each reimbursable agreement segment value.

Revenue Natural account segment value that will track reimbursable agreement revenue.

Note: Receivables are created for Reimbursable expenditures if the account balance for the expenditure account is greater than the revenue account for each reimbursable agreement segment value.

Advance Natural account segment value that will track reimbursable agreement advances.

Note: The advance account determines the Receivable to be created as a liquidation of the advance until the advance balance is reduced to zero.

The following table describes selected fields on the Federal Financials Options window, Reporting tab.

Federal Financials Options Window, Reporting Tab
Field Name Description
Period Name General ledger accounting period.

Note: The period for which the edit 14 will be performed and the period for which prior year balances should be compared to when performing edit 13. This should be the last pre-closing period and the period used for the final fiscal year FACTS II submission. When FACTS II is submitted and all required edits pass for this period, ending balances are retained and are used in edit 13 validation for the next year.

Hard Edit 13 If selected, this edit is required. If not selected, this edit is for informational purposes only.

Note: The Hard Edit 13 check box should not be selected until the balances have been retained for edit 13. Otherwise, edit 13 will fail as a required edit and the process will not retain the balances to be used for edit 13 in the next fiscal year. Once the balances have been retained and FACTS II is submitted for periods in the next fiscal year, the Hard Edit 13 check box can be selected.

Hard Edit 14 If selected, this edit is required for the Period Name selected in this window. If not selected, this edit is informational for the Period Name selected in this window.