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Oracle Self-Service Human Resources Deploy Self-Service Capability Guide
Release 12.1
Part Number E13507-08
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Configuring Self-Service Modules

Configuring the Common SSHR Modules

Configuring the People in Hierarchy, My List, and Search Pages

This topic provides information to configure the People in Hierarchy, My List, and Search pages.

The navigation options from the People in Hierarchy page depend on the path that the manager has taken to navigate to the page. There are two possible paths:

People in Hierarchy

The People in Hierarchy region displays a hierarchical view of the current manager's subordinates. Users can expand or collapse the lower levels of management as desired.

By default, the hierarchy uses a supervisor hierarchy (based either on the supervisor or the supervisor assignment).

Note: If you want to build a hierarchy based on the supervisor's assignments, you must specify the hierarchy type using the HR: Supervisor Hierarchy Usage profile option and you must enable multiple assignments using the SSHR:Enable Multiple Assignments in SSHR profile option. See Multiple Assignments.

However, if you prefer, you can display a position hierarchy. To do this, set the profile option HR:Display Position Hierarchy. Set this profile option to Yes if you prefer to display the position hierarchy.

Note: Oracle recommends that you set up either position or supervisor security if you are using SSHR because the manager self-service functionality enables you to choose whether to display the person hierarchy by either supervisor or position. However, you can set up other types of security if you prefer.

Personalizing Hierarchy, My List, and Search Pages

Important: Changes in Oracle HRMS Version 11.i.10

Oracle HRMS version 11.i.10 delivers new Hierarchy, Search, and My List pages. This means that the base definitions of these pages in the Meta Data Services Repository have changed. As a result, any personalizations that you may have created on these pages are no longer valid.

In addition, SSHR plans to use the enhanced sorting functionality provided by the OA Framework. However, as this is a future development, sorting support is not currently available for the Hierarchy page.

Simple Search Personalizations

From some self-service pages, you can search for a person by entering the person's name in the Name field. If you prefer to use different search criteria, you can use the Personalization Framework to enable a drop-down list displaying the Full Name, Last Name, and First Name as search criteria. You can select any of these criteria to be the default criterion by setting the Initial Value attribute (the Last Name is the standard default value).

  1. Select the Personalize Page link.

  2. Navigate to the QuickSearch region

  3. Personalize the Search Filter item by changing the value in the Rendered field to True.

Searching by First Name

If you choose to personalize the Search function to search by First Name, you must create a function index for the first name (Oracle provides a function index for the last name). To do this, you must use a SQL client to add an additional index to the following table:

The syntax for creating an index is as follows (for an example, see the function index PER_PEOPLE_F_N2 UPPER("LAST_NAME" which is provided by Oracle):

create index <index_name> on <schema_name>.per_all_people_f(upper(first_name))

See: Configuring Web Pages

Name Format

The Enter Process pages display names in brief format by default. If you prefer to see the full name of the employee or worker, set the profile option HR:Display Person Name to Full Name.

Customer Overrides

Customer overrides enable you to configure data without making any changes to database tables. In the Enter Process pages (My List, Hierarchy, Person Search), you can use customer overrides to configure a user-defined format for displaying positions and jobs. For example, you can display a name using fewer segments.

For more information on overrides, see: Legislation and Customer Overrides.

Navigation Links (Breadcrumbs)

The delivered Hierarchy, My List, and Search pages display navigation links to help you navigate through the pages. For example:

Manager Actions: People in Hierarchy > Manager Actions: People in My List

If you choose to include this functionality in custom versions of the Enter Person pages, set the following function parameter:

Multiple Assignments

If a person has more than one assignment for a given manager, the manager needs to select the Action icon for the relevant assignment in order to carry out the action.

To enable multiple assignments, set the profile option HR:Enable Multiple Assignments in SSHR to Yes at the required level. This allows managers to update all assignments reporting to them. If you set the profile option to No, managers can only view and edit primary assignments.

Note: If you set this profile option to Yes, Oracle recommends that you create supervisor-based security profiles for SSHR managers. See: Security Profiles in Managing User Access

Transactions Across Business Groups

You can choose to enable your managers to see the names of persons in other business groups but prevent them from performing any transactions on persons in other legislations. To do this, you use the HR:Restrict Transactions Across Legislations in SSHR profile option in conjunction with the existing HR:Cross Business Group profile.

If you set the HR:Cross Business Group profile to Yes, managers can see the names of persons in other business groups and perform transactions on them. If you then set the HR:Restrict Transactions Across Legislations in SSHR profile to Yes, the application disables the names of the persons in other legislations.

Menu and Function Names

User Menu Name Function Name
Manager Self Service Manager Actions Tree View and all manager functions

See: Defining User Access and Menus

Workflow

Not applicable

Configurable Tips and Instructions

Not applicable

Configurable Flexfields

Not applicable

Configurable Profile Options

Profile Configurable Levels Values Default
HR:Display Position Hierarchy Site Yes/No No
HR:Display Brief Person Name Site, Application, Responsibility, User Brief Name/Full Name Brief Name
HR:Enable Multiple Assignments in SSHR Site, Application, Responsibility, User Yes/No No
HR:Cross Business Group Site Yes/No No
HR:Restrict Transactions Across Legislations in SSHR All Yes/No No
HR: Supervisor Hierarchy Usage Site    

HR:Display Position Hierarchy

If you set this profile option to Yes, the application displays the position hierarchy on the Enter Person page instead of the supervisor hierarchy.

HR:Display Brief Person Name

If you set this profile option to Brief Name (default value), the application displays the person names in the brief format instead of the long name format.

HR:Enable Multiple Assignments in SSHR

This profile option controls whether a manager can view and update multiple assignments for a person in SSHR. If you set the profile option to Yes, the application displays all the assignments for a person on the Enter Process page. Otherwise, the application only displays primary assignments.

HR:Cross Business Group

This user profile option allows SSHR users to see certain information for more than one business group. For example, managers can view persons in other business groups.

HR:Restrict Transactions Across Legislations in SSHR

If you set this profile option to Yes, SSHR managers cannot carry out transactions on persons (within their supervisor hierarchy) who are from different legislations.

HR: Supervisor Hierarchy Usage

This profile option determines how supervisor hierarchies are built within Oracle HRMS and SSHR. You can select either a person-based or assignment-based hierarchy.

Additional Configuration Steps

Search Page

  1. To prevent your users from using the Basic or Advanced Search, hide the corresponding region in the Personalization Framework or use function exclusions to exclude the Person Search function at the responsibility level.

  2. You can configure the search criteria for the Basic and Advanced Searches. You can rearrange the sequence of the criteria by configuring the displayed fields using the Personalization Framework.

    See: Configuring Web Pages

Configuring the Review Page

You can use the Personalization Framework to configure the Review and Confirm pages to suit your requirements. All of the standard Personalization Framework functionality is available to you including the ability to rearrange fields, to insert and edit instructions, and to hide and display fields and regions.

For more information, see the following documentation:

Approvals

If you configure approvals, users can enter approvals comments in this page. If you are using dynamic approvals , the user can view approvers and pre-approval and post-approval notifiers, and add further approvers and notification recipients.

You can set up the approval properties for a process by changing the activity level attributes for the Review workflow functions.

See: Approvals Overview

Attachments

If you have enable the Attachments region in the Personalization Framework, users can attach supporting documents to the current transaction. An attachment can be a file, a URL, or text.

What-If

If you have enabled the What If region in the Personalization Framework, users can assess the impact of the change on the employee's eligibility for benefits before committing the change or sending it for approval.

Note: The What If feature will only function if you have Oracle Advanced Benefits (OAB) installed.

Menu and Function Names

Not applicable

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Common functionality which is used by all processes.

Configurable Workflow Attributes:

Process Display Name Function Activity Display Name Function Activity Attribute Display Name
  Review Page HR_DYNAMIC_APPROVAL_LEVEL
  Review Page HR_APPROVAL_REQUIRED_FLAG
  Review Page Confirm Instruction Application Short Name
  Review Page Confirm Save Instruction Name
  Review Page Confirm Send for Approval Instruction Name

HR_DYNAMIC_APPROVAL_LEVEL:

This attribute is used to specify the number of levels to which this transaction needs to be forwarded for approval in the approval hierarchy. For example, if the value is 1, the transaction is submitted for approval to one level higher than the initiating person. When the transaction has been approved, it is committed to the HRMS application. By default, this attribute reads the approval level from the APPROVAL_LEVEL (Approval Level) item level attribute. If you specify a value for the item level attribute, you can control the approval level for all the processes. If you specify a value for the HR_DYNAMIC_APPROVAL_LEVEL attribute, it overrides the item level attribute for the process for which you have specified the value.

HR_APPROVAL_REQUIRED_FLAG:

This attribute is used to specify whether the current transaction requires an approval. The valid values are:

Confirm Instruction Application Short Name:

In addition to the standard confirmation message shown in the confirmation page, you can also configure messages that are specific to the process. You can specify one for a scenario for which approval is required and one for a scenario for which no approval is required. Processes can be set to either Approval Required or Approval Not Required, but not both, using the HR_APPROVAL_REQUIRED_FLAG. For example, you can define a message for Confirm Save Instruction Name and Confirm Send for Approval Instruction Name. You register this message under your custom application.

Confirm Send for Approval Instruction Name:

The text associated with this message name is displayed in the confirmation page immediately after the standard confirmation message. This text is only displayed when the process does not require approval.

The text associated with this message name is displayed in the confirmation page immediately after the standard confirmation message. This text is only displayed when the process requires approval.

Note: You must copy the delivered processes and make changes to the copy. If you make changes to the delivered processes, they will be overwritten when new patches are applied to your system.

See: Configuring Workflow Attribute Values

Configurable Tips and Instructions

Review Page
Region Tip Type Message Name
Additional Information Instruction PQH_SS_REVIEW_ATTACH_INT
Additional Information Instruction Text PQH_SS_REVIEW_ADDL_INFO_INT

Configurable Flexfields

For a list of flexfields for SSHR review pages, please see the corresponding functional descriptions.

Configurable Profile Options

Not applicable

Configuring the Special Information Types (SITs) Page

This topic provides information to configure the Special Information Types page.

Menu and Function Names

Special Information Types

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Change Special Information Types

Configurable Workflow Attributes:

Not applicable

Configurable Tips and Instructions

Special Information Page

Region Tip Type Message Name
Special Information Type Main Page Instruction HR_INST_SIT_OVERVIEW

Special Information Type Update Top Page

Region Tip Type Message Name
Special Information Type Update Page Instruction HR_SIT_UPDATE_INSTRUC_TEXT_SS

See: Adding Instructions to Web Pages

Configurable FlexFields

Special Information Page

Region Flex Name Flex Code
Special Person Information Type Details Personal Analysis Flexfield PEA

Special Information Type Update Top Page

Region Flex Name Flex Code
Special Person Information Type Review Personal Analysis Flexfield PEA
Special Information Type Update Page Additional Person Analysis Details PER_PERSON_ANALYSES

Review Page

Region Flex Name Flex Code
Special Information Type Review Additional Person Analysis Details PER_PERSON_ANALYSES
Special Information Type Review Person Analysis Flexfield PEA

See: Configuring Flexfields

Configurable Profile Options

Not applicable

Additional Configuration Steps:

  1. Decide how you want to use your SIT modules:

    See: Manage Employment Events Functions and Workflow

  2. Enable your SITs using the Special Information Types form. You must enable them for each business group and select at least the Enabled and Other check boxes.

    See: Enabling Special Information Types, Oracle HRMS Enterprise and Workforce Management

  3. Check the title of the SIT type. This title appears as the region header above the data in the self-service module.

  4. Use the Personalization Framework to restrict the SIT types that are displayed. By default, all SIT types that are enabled using the above procedure are displayed in the self-service SIT module (defined by the selected person's business group), however, you can use the Personalization Framework to display only specific types.

    To display only certain special information types, personalize the HR_PERSON_SIT_DETAILS_SS region at the appropriate level (for example, responsibility or function) and in the Flex Settings box for HrSitKeyFlex, list the key flexfield structure codes of only the types you wish to appear. After each structure code, list the names of the segments you wish to appear for that special information type. Separate multiple segments with single pipe symbols (|) and separate multiple structures with double pipe symbols (||).

    Note: If you list a structure code with no segment names, the special information type does not appear on your self-service pages.

    If you choose to only display certain SITs, you should also personalize the HR_PERSON_SIT_UPDATE_SS region and the HR_PERSON_SIT_REVIEW_SS region to correspond to the HR_PERSON_SIT_DETAILS_SS region.

    See: Configuring Flexfields

Configuring the Extra Information Types (EITs) Page

This topic provides details to help you configure the Extra Information Types page.

Although EITs and SITs are similar in appearance, configuration steps differ due to underlying structural differences. You can currently set up EITs for the following HR entities:

Menu and Function Names

Extra Information Types

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Change Extra Information Types

Configurable Workflow Attributes:

Process Display Name Function Activity Display Name Function Activity Attribute Display Name
Change Extra Information Types EIT HR EIT TYPE

HR EIT TYPE

This attribute value defines whether the EIT is a Person or Assignment EIT. The possible values are PERSON or ASSIGNMENT, and the default value is PERSON.

See: Configuring Workflow Attribute Values

Configurable Tips and Instructions

Extra Information Type Page

Region Tip Type Message Name
Extra Information Type Main Page Instruction HR_EIT_INSTRUCTION_TEXT_SS

Extra Information Type Update Page

Region Tip Type Message Name
Extra Information Type Update Instruction HR_EIT_UPDATE_INSTRUC_TEXT_SS

See: Adding Instructions to Web Pages

Configurable FlexFields

Extra Information Type Page

Region Flex Name Flex Code
Extra Information Type Update Extra Person Information Extra Person Info DDF

Extra Information Type Update Page

Region Flex Name Flex Code
Extra Information Type Update Extra Person Information Extra Person InfoDDF
Extra Information Update Page Extra Person Info Details PER_PEOPLE_EXTRA_INFO

Review Page

Region Flex Name Flex Code
Extra Information Update Page Extra Person Info Details PER_PEOPLE_EXTRA_INFO

See: Configuring Flexfields

Configurable Profile Options

Not applicable

Additional Configuration Steps

  1. First, you choose how you want to use your EIT modules:

  2. User responsibilities and business group legislation codes restrict the EITs that appear in a self service module. Before you can add the EIT function to an SSHR process, you must restrict the EITs available to your responsibilities. All EITs are available to all business groups and delivered responsibilities, in other words, there are no predefined legislation restrictions. All EITs are already available to the business group for your responsibility.

    You enable EITs in the Information Types Security window.

    1. Copy the EITs for the delivered Manager Self-Service or Employee Self-Service responsibility to a custom responsibility.

    2. Delete the EITs that are not required for your responsibility.

    3. Save your work.

    Note: The Context Description for the descriptive flexfield context value for the EIT appears as the region header in the self-service module. You configure the Context Description in the Descriptive Flexfield Segments window.

    The self-service EIT module displays all EITs you enable using the above steps.

    If your responsibility only covers one business group, you can specify the required EITs directly in the Information Types region. If your responsibility covers multiple business groups, you need to include the EITs from the other business groups with your responsibility.

    See: Setting Up Extra Information Types for a Responsibility, Oracle HRMS Configuring, Reporting, and System Administration Guide

  3. Use the Personalization Framework to restrict which EIT segments appear on your self-service pages.

    To display only certain segments, personalize the region at the appropriate level and list the names of the segments you wish to appear for that EIT. Separate multiple segments with single pipe symbols (|) and separate multiple structures with double pipe symbols (||).

    Note: If you list a structure code with no segment names, the EIT does not appear on the page..

    See: Configuring Flexfields

Configuring the Allocated Checklists Page

This topic provides information to configure the Allocated Checklists page.

Menu and Function Names

User Menu Name Function Name
Manager Self-Service Allocated Checklists
HR Professional Allocated Checklists
Super HRMS Manager Setup/Maintain Checklists

Workflow

Workflow Process Display Name

Configurable Flexfields

Page Flex Name Flex Code
Add Task Additional Allocated Task Details PER_ALLOCATED_TASKS
Update Task Additional Allocated Task Details PER_ALLOCATED_TASKS
Add Checklist Additional Allocated Checklist Details PER_ALLOCATED_CHECKLISTS
Update Checklist Additional Allocated Checklist Details PER_ALLOCATED_CHECKLISTS

Additional Configuration Steps

For a complete overview of the configuration steps for checklists, see: Setting Up Checklists, Oracle HRMS Workforce Sourcing, Deployment, and Talent Management Guide.

Configuring Views

Configuring the My Information and My Employee Information Views

This topic provides information on configuring the My Information and My Employee Information View.

Personalizations

Using personalizations, you enable only the functionality, information, and controls you want to make available to users. For example, you can display only the column headings of your choice in Summary and Details views. Consider the following personalizations specific to My Employee Information:

Enable Manager Actions Icon

You can navigate to Manager Actions and initiate a self-service action for employees listed on My Employee Information, My List, or Advanced Search pages. To do this, enable the Action icon. Your Employee Type (EMP or CWK) determines whether you navigate to the Manager Actions or the Contingent Worker Manager Actions function. You can enable the Action icon on the following pages:

See: The Personalization Framework

See: Configuring Web Pages

See: OA Framework Personalization and Extensibility Guide.

My Employee Information

The main page for My Employee Information displays information in six categories, grouped on the following sub tabs:

Note: The Training, Effort Distribution, and Contracts tabs are hidden by default. To display these tabs, see the section Menu and Function Names, below.

Enable the Action icon for each tab by clicking the Personalize Page link. Apply the default scope of Page: 'Oracle Self Service Human Resources: My Employee Information'.

Using the Employment tab as an example, navigate the following nodes:

For each tab, navigate the child nodes beneath Query to enable the Action icon when you view selected people from search results or My List:

For each tab, the sibling nodes beside Query (beneath Stack Layout) enable the Action icon for position hierarchies and supervisor hierarchies. Navigate the following nodes beneath Stack Layout:

To enable the Action icon at the function, location, site, organization, or responsibility level, click the Personalize icon and set the value of the Rendered field corresponding to the level.

Repeat the above steps in a similar way for the remaining tabs.

Note: When you personalize at the page level by selecting a scope using the Page: prefix, as shown here, your personalizations are unique to that page. Shared regions can appear on multiple pages. When you select a scope using the Shared Region: prefix (such as Quick Search), your changes propagate to all instances of the region on all pages that use it.

My List

To personalize the My List page, click the Manage My List link to display the My List page. Set the scope on the Choose Personalization Context page to Shared Region: My List. Navigate the following nodes:

For information on how to enable the Manage My List link, see Enable My List, below.

Simple Search

To personalize the Simple Search page, enter text in the Quick Search field and press Go to display the page. Click the Personalize Basic Search link, and accept the default scope of Region: Basic Search. Navigate the following nodes:

Advanced Search

To personalize the Advance Search page, click the Advanced Search link to display the page. Click the Personalize Advanced search link, and accept the default scope of Region: Advanced Search. Navigate the following nodes:

Enable Effective Date

Enable the Effective Date field to display snapshot views at a point in time in Hierarchy or My List views.

To do this, click the Personalize Effective Date and View As link, and accept the default scope of Region: Effective Date and View As. To enable the Effective Date field and the Go button, navigate the following nodes:

Enable My List

Enable My List features by adding the My List entry to the context switcher. See Lookups, below.

The Manage My List page enables you to view or delete My List members. Enable the Manage My List link on the My Employee Information or Basic Search page using the Personalize Page link. Navigate the following nodes:

The Add To My List button enables you to add selected people to My List. Enable the Add to My List button on the Basic Search and Advanced Search pages using the Personalize Page link. Navigate the following nodes from the Basic Search page:

Navigate the following nodes from the Advanced Search page:

Enable Search Filter

To filter name searches, enable the search filter list for First Name, Last Name, or Full Name on the My Employee Information page, the Basic Search Page, or the My List page. If you do not enable the list, users see only the Name label and the Search field, and the default filter is Last Name. Navigate the following nodes:

Name Format

The My Information and My Employee Information pages display names in brief format by default. If you prefer to see the full name of the employee or worker, set the profile option HR:Display Person Name to Full Name.

Overrides

In the My Information and My Employee Information pages, the position and job names are displayed using a concatenated flexfield format. If required, you can use customer overrides to configure a user-defined format for displaying position and job names. For example, you can display a name using fewer segments.

For more information on overrides, see: Legislation and Customer Overrides.

Menu and Function Names

Navigation is available from the Employee or Manager Self Service menu, or new menus you configure. In addition to including the My Employee Information function in new menus, add the following predefined submenus as-is:

Submenus provide Oracle Applications Framework page authentication only, you need not copy or recreate them.

Note: HR professionals can enter My Employee Information using Advanced Search. Add the Advanced Search function to the HR Professional menu.

Menu Name User Menu Name Function Name
HR_EMPLOYEE_DIRECT_ACCESS_V4.0 Employee Self Service My Information
HR_LINE_MANAGER_ACCESS_V4.0 Manager Self Service My Employee Information

Note: You cannot change tab sequence, but you can use standard AOL menu exclusion functionality at the responsibility level to show and hide tabs. Make your changes to the My Information Views Sub Tab Menu (HR_EMP_VIEWS_SUB_TABS) or the My Employee Information Views Sub Tab Menu (HR_MGR_VIEWS_SUB_TABS). See: Configuring Tabbed Regions, To remove a tabbed region or button from display.

See: Defining Menus for SSHR

Lookups

To enable My List functionality, enable My List in the following lookup.

Lookup Display Name
HR_MGRV_APPL_CONTEXT Information Views Application Context Switcher

Note: You must also enable the navigation button Manage My List to the My Employee Information page, and the navigation button Add to My List to Simple and Advanced Search Results pages.

Workflow

Not applicable

Configurable Tips and Instructions

The following tables describe configurable tips and instructions.

My Information

Region Name Tip Type Message Name
Employee Views Instruction HR_EMPV_PAGE_INSTR
Employee History Table Instruction HR_EMPV_EMP_TABINSTR
Salary History Table Instruction HR_EMPV_SAL_TABINSTR
Performance History Table Instruction HR_EMPV_PERF_TABINSTR
Training History Table Instruction HR_EMPV_TRNG_TABINSTR
Absence History Table Instruction HR_EMPV_ABS_TABINSTR
Application History Table Instruction HR_EMPV_APPLN_TABINSTR

My Employee Information

Region Name Tip Type Message Name
Manager Views Instruction HR_MGRV_PAGE_INSTR
Training History Table Instruction HR_MGRV_TRNG_TABINST

Configurable Flexfields

The following tables describe available configurable flexfields.

My Information

Region Name Flexfield Name Message Name
Employee History Table Additional Assignment Details PER_ASSIGNMENTS
Employee History Table Add'l Period of Service Det's PER_PERIODS_OF_SERVICE
Employee History Table Add'l Period of Placement Det's PER_PERIODS_OF_PLACEMENT
Employee History Table Add'l Salary Admin. Details PER_PAY_PROPOSALS
Performance History Table Review Addl Information PER_PERFORMANCE_REVIEWS
Performance History Table Additional Appraisal Details PER_APPRAISALS
Absence History Table Additional Absence Details PER_ABSENCE_ATTENDANCES
Application History Table Additional Application Details PER_APPLICATIONS
Employee Views Add'l Salary Admin. Details PER_PAY_PROPOSALS
Employee Views Proposal Component Addl Info PER_PAY_PROPOSAL_COMPONENTS

My Employee Information

Region Name Flexfield Name Message Name
Employment Details Additional Assignment Details PER_ASSIGNMENTS
Employment Details Add'l Period of Service Det's PER_PERIODS_OF_SERVICE
Employment Details Add'l Period of Placement Det's PER_PERIODS_OF_PLACEMENT
Employee History Table Add'l Salary Admin. Details PER_PAY_PROPOSALS
Employee History Table Add'l Period of Service Det's PER_PERFORMANCE_REVIEWS
Employee History Table Add'l Period of Placement Det's PER_APPRAISALS
Salary Details Add'l Salary Admin. Details PER_PAY_PROPOSALS
Performance History Table Review Addl Information PER_ABSENCE_ATTENDANCES
Performance History Table Additional Appraisal Details PER_APPLICATIONS
Training History Table Additional Delegate Booking Information OTA_DELEGATE_BOOKINGS
Training History Table Add'l Non OTA Training History Info. OTA_NOTRING_HISTORIES
Employee History Table Additional Absence Details PER_ABSENCE_ATTENDANCES
Application History Table Additional Application Details PER_APPLICATIONS
Application History Table Additional Assignment Details PER_ASSIGNMENTS

Configurable Profile Options

You can display a position hierarchy instead of a supervisory hierarchy in My Employee Information.

Profile Options

Profile Configurable Levels Values Default
HR: Display Position Hierarchy Site Yes/No No
HR: Enable User Personalization All Yes/No No

Configuring the Employee Information View

This topic provides information on configuring the Employee Information view.

Menu and Function Names

This module can be accessed from the following menus and functions:

User Menu Name Function Name
HR Views HR Views

See: Defining User Access and Menus

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Not applicable

Configurable Workflow Attributes:

Not applicable

Configurable Tips and Instructions

Not applicable

Configurable FlexFields

Region Flex Name Flex Code
EPI Address Detail Region Personal Address Information Address Structure
EPI Additional Person Details Additional Personal Details PER_PEOPLE
EPI Further Person Information Further Person Information Person Developer DF

See: Configuring Flexfields

Configurable Profile Options

Not applicable

Configuring the Assignment Details View

This topic provides information on configuring the Assignment Details view.

Menu and Function Names

This module can be accessed from the following menus and functions:

User Menu Name Function Name
HR Views View Employee Assignment Details

See: Defining User Access and Menus

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Not applicable

Configurable Workflow Attributes:

Not applicable

Configurable Tips and Instructions

Not applicable

Configurable FlexFields

Region Flex Name Flex Code
AD Current Assignment Region Job Flexfield JOB
AD Current Assignment Region Position Flexfield POS
AD Current Assignment Region Grade Flexfield GRD
AD Additional Assignment Details Desc Flex Region Additional Assignment Details PER_ASSIGNMENTS
AD Assignment History Detail Region Job Flexfield JOB
AD Assignment History Detail Region Position Flexfield POS
AD Assignment History Detail Region Grade Flexfield GRD
AD Assignment Statutory Info Soft Coded Key Flex SCL

See: Configuring Flexfields

Configurable Profile Options

Not applicable

Configuring the Compensation Activity View

This topic provides information on configuring the Compensation Activity view.

Personalization

When HR managers or Payroll managers log in to Oracle SSHR using the HR Professional responsibility to view the compensation details for employees in the Compensation Activity tabbed region, they can now view the compensation activity for all element types. Oracle SSHR displays all elements by default. If you want to display only specific elements, then you can use the Personalization feature to set the default priority using the Default Priority column in the Table: Elements Region.

The Compensation Activity view displays all the elements for a worker unless they are linked to benefit plans and, therefore, have rates defined. If this is the case, only the rates are displayed. If you want to restrict the elements displayed in this view, create an element set (of type Customization Set) containing the elements you want to display, and select this element set in the Element Set Name user profile option.

Menu and Function Names

This module can be accessed from the following menus and functions:

User Menu Name Function Name
HR Views View Employee Compensation Activity

See: Defining User Access and Menus

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Not applicable

Configurable Workflow Attributes:

Not applicable

Configurable Tips and Instructions

Not applicable

Configurable FlexFields

Region Flex Name Flex Code
CA Work Detail Region Job Flexfield JOB
CA Work Detail Region Position Flexfield POS
CA Work Detail Region Grade Flexfield GRD
CA Additional Salary Details Desc Flex Region Add'l Salary Admin Details PER_PAY_PROPOSALS

See: Configuring Flexfields

Configurable Profile Options

Profile Configurable Levels Value Default Value
Element Set Name All Element Set Null

See: Defining an Element or Distribution Set, Oracle HRMS Payroll Processing Management Guide

Configuring the Termination History View

This topic provides information on configuring the Termination History view.

Menu and Function Names

This module can be accessed from the following menus and functions:

User Menu Name Function Name
HR Views View Employee Termination History

See: Defining User Access and Menus

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Not applicable

Configurable Workflow Attributes:

Not applicable

Configurable Tips and Instructions

Not applicable

Configurable FlexFields

Region Flex Name Flex Code
TH Work Detail Region Job Flexfield JOB
TH Work Detail Region Position Flexfield POS
TH Work Detail Region Grade Flexfield GRD
TH Additional Periods of Service Desc Flex Region Add'l Period of Service Det's PER_PERIODS_OF_SERVICE
TH Additional Periods of Service Information Desc Flex Region Add'l Periods of Service Information PER_PDS_DEVELOPER_DF

See: Configuring Flex Segments

Configurable Profile Options

Not applicable

Configuring the Search Functions for HR Views

This topic provides information on configuring the search functions for HR views.

Menu and Function Names

These modules can be accessed from the following menus and functions:

User Menu Name Function Name
HR User Self Service (HR_USER_SELF_SERVICE_V4.0) HR Views Person Search Initial Screen
HR Views Menu (HR_VIEWS_MENU) HR Views Person Search

See: Defining User Access and Menus

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Not applicable

Configurable Workflow Attributes:

Not applicable

Configurable Tips and Instructions

Not applicable

Configurable FlexFields

Not applicable

Configurable Profile Options

Not applicable

Configuring the Workforce Sourcing and Deploy Modules

Configuring the Location Module

This topic provides information to configure the Location module.

Menu and Function Names

Not applicable

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Location

Configurable Workflow Attributes:

Process Display Name Function Activity Display Name Function Activity Attribute Display Name
Location Location Hr Null Allowed
Location Location HR Location Required
Location Location Hr Use Defaults
Location Location Hr Override Defaults
Location Location HR Element Warning

HR Null Allowed:

Allows null location for an employee or worker.

HR Location Required:

Defines whether the location is required for an employee or worker.

HR Use Defaults:

The location can be changed to the default locations which are the user's Organization Location or Position Location. This is enforced by displaying the locations in a poplist.

HR Override Defaults:

The location can be changed to any global location or any location in the user's business group. The locations are displayed in a list of values if this attribute is called.

HR Element Warning:

Defines whether or not to display the HR element warning.

See: Configuring Workflow Attribute Values

Configurable Tips and Instructions

Location Page

Region Tip Type Message Name
Change Location Instruction HR_INST_TOP_COMMON_TEXT
Change Location Long Message HR_TIP_LOCATION_CODE

See: Adding Instructions to Web Pages

Configurable FlexFields

Location Page

Region Flex Name Flex Code
Location Location Address Address Location
Location Additional Assignment Details PER_ASSIGNMENTS

See: Configuring Flexfields

Configurable Profile Options

Not applicable

Configuring the Work Schedule Module

This page provides information to configure the Work Schedule function.

Menu and Function Names

Not applicable

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Change Work Schedule

Configurable Workflow Attributes:

Not applicable

Configurable Tips and Instructions

Region Name Tip Type Message Name
Work Schedule Long Message HR_INST_WORK_SCHED_MAIN
Work Schedule Short Tip HR_TIP_WORK_START_TIME
Work Schedule Short Tip HR_TIP_WORK_END_TIME

See: Adding Instructions to Web Pages

Configurable FlexFields

Region Name Flex Name Flex Code
Work Schedule Soft coded KeyFlexfield SCL
Work Schedule Additional Assignment Details PER_ASSIGNMENTS

See: Configuring Flexfields

Configurable Profile Options

Not applicable

Configuring the Change Pay Function

This topic provides information to configure the Change Pay function.

Menu and Function Names

Not applicable

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Process Display Name Usage
Change Pay Main Process
Hire or Placement Main Process
Worker Status Change Main Process
Change Hours Main Process
Assignment Rate/Payrate Sub Process
Quick Change Hours Main Process

The main processes above use the sub process Assignment Rate/Payrate. The Workflow Attribute "Selected Person Type" drives the decision to switch between displaying the Change Pay page (Selected Person Type = Employee) and the Assignment Rate page (Selected Person Type = Contingent Worker).

The Applicant hire process uses the same workflow process as Hire or Placement (New Hire).

Quick Change Hours Process

The Quick Change Hours process (HR_QK_CHANGE_HOURS_JSP_PRC) is a change hours process in addition to the existing Change Hours process (HR_CHANGE_HOURS_PRC) that includes the Change Pay transaction page. Using this process, managers can quickly change the work schedule and assignment category of a worker and submit the transaction, without requiring to change pay.

If you want to use the Quick Change Hours process, then you must change the name of process in the predefined or custom HR_CHANGE_HOURS function.

For example, by default, the parameters of the predefined HR_CHANGE_HOURS_SS function are:

pAMETranType=SSHRMS&pAMEAppId=800&pPayRate=Y&pProcessName=HR_CHG_HOURS_JSP_PRC&pItemType=HRSSA&pCalledFrom=HR_CHANGE_HOURS_SS&pEffectiveDate=

The process that is used in the predefined function is the HR_CHG_HOURS_JSP_PRC, which is a standard Change Hours process.

To use the Quick Change Hours process, change the value of the pProcessName parameter as pProcessName=HR_QK_CHANGE_HOURS_JSP_PRC.

Configurable Workflow Attributes:

Process Display Name Function Activity Display Name Function Activity Attribute Display Name
Change Pay HR_CHANGE_PAY_JSP_PRC Change Pay, Assignment Rate

See: Configuring Workflow Attributes

Configurable Tips and Instructions

Not Applicable

Configurable FlexFields

Region Flex Name Flex Code
Pay Rate Salary Admin Flex Cell Add'l Salary Admin Details PER_PAY_PROPOSALS
Pay Rate Multiple Table Proposal Component Addl Info PER_PAY_PROPOSAL_COMPONENTS

See: Configuring Flexfields

Configurable Profile Options

Profile Configurable Levels Values Default
HR: Base Salary Required Site Yes/No Null

HR: Base Salary Required

When you set this profile option to Yes, if a person's assignment has a salary basis assigned but no pay proposal, the Description and Salary fields will be mandatory. The user will be forced to enter values for these fields.

See: User Profiles, Oracle HRMS Configuring, Reporting, and System Administration Guide

Configuring the Assignment Rate Module

This topic provides information to configure the Assignment Rate module.

Menu and Function Names

Not applicable

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Process Display Name Usage
Change Pay Main Process
New Hire Main Process
Worker Status Change Main Process
Change Hours Main Process
Assignment Rate/Payrate Sub Process

The main processes above use the sub process Assignment Rate/Payrate. The Workflow Attribute "Selected Person Type" drives the decision to switch between displaying the Pay Rate page (Selected Person Type = Employee) and the Assignment Rate page (Selected Person Type = Contingent Worker).

Configurable Workflow Attributes:

Process Display Name Function Activity Display Name Function Activity Attribute Display Name
Change Pay HR_P_RATE_JSP_PRC Pay Rate, Assignment Rate

See: Configuring Workflow Attributes

Configurable Tips and Instructions

Region Tip Type Message Name
AssignmentRatePG Instruction HR_ASSIGNMENT_RATE_INST

See: Adding Instructions to Web Pages

Configurable FlexFields

Not applicable.

Configurable Profile Options

Profile Configurable Levels Values Default
PO: Services Procurement Enabled Site Yes/No No

If Oracle Services Procurement is installed and licensed, and the user profile option PO: Services Procurement Enabled is set to Yes, assignment rate information is obtained automatically from Oracle Services Procurement.

Configuring the Documents of Record Module

This topic provides information on configuring the Documents of Record page.

Menu and Function Names

You can access this module from the following menus and functions:

User Menu Name Function Name
Manager Self Service Documents of Record
Employee Self Service Documents of Record
HRMS Navigator (HR Professional menus) People > Search Documents of Record
People > Enter and Maintain > Documents of Record (access from task flow).
FastPath > Documents of Record.

Workflow

The workflow details for this function are listed below:

Workflow Process Display Name:

Notify Document of Record Reviewee Process (HR_NOTIFY_DOR_REVIEWEE_PRC)

Notify Document of Record Reviewer Process (HR_NOTIFY_DOR_REVIEWER_PRC)

Configurable Workflow Attributes:

The following attributes are used in the Notify Document of Record Reviewee process and Notify Document of Record Reviewer process:

Activity Display Name Attribute Display Name Description
Notify Document of Record Reviewee/Notify Document of Record Reviewer Reviewee Name of person whose document of record is created.
  Document of Record Type Type of document being created.
  Valid From Validity start date for document.
  Valid To Validity end date for document.
  Here URL of document of record page.
  Reviewer Name of person who reviews document of record.
  Review Action Action being carried out, for example, creation or deletion of document.
  Effective Date Effective date for transaction.

Configurable Flexfields

Region Flex Prompt (SSHR) Flex Name
Extra Information Document Type Extra Document Information
Additional Document Details AddDocDtlsDff Extra Document Info Details

Configurable Profile Options

None

Additional Configuration Steps

To supplement the delivered document types, categories, and subcategories, you can create your own objects to suit your business requirements.

See: Creating Document Categories, Subcategories, and Types

Setting up Approvals for the Documents of Records Function

The supplied Documents of Record function does not use approvals, by default.

The following are the features of the supplied functions:

Function Name User Function Name Web HTML Call Parameters
HR_DOR_SS Documents of Record OA.jsp?page=/oracle/apps/per/dor/webui/DocsOfRecordForPersonPG&akRegionApplicationId=800 pItemType=HRCORE&pNtfyReviewerPrc=HR_NOTIFY_DOR_REVIEWER_PRC&pNtfyRevieweePrc=HR_NOTIFY_DOR_REVIEWEE_PRC&pCalledFrom=HR_DOR_SS&OAFunc=HR_DOR_SS&addBreadCrumb=Y
HR_DOR_MGR_SS Documents of Record OA.jsp?akRegionCode=HR_PERSON_TREE_TOP_SS&akRegionApplicationId=800 pCalledFrom=HR_DOR_SS&pManagerEnabled=Y&addBreadCrumb=Y

To use approvals in the Documents of Record functionality, Oracle SSHR uses the following predefined components:

Based on your business requirements, to implement approvals in the Documents of Record functionality, you can follow any of the approaches:

  1. You can change the parameters of the delivered HR_DOR_SS form function using the Form Functions window.

    Add the parameter values as given in the following example:

    pItemType=HRSSA&pAMETranType=SSHRMS&pAMEAppId=800&pProcessName=PER_DOR_JSP_PRC&pFromMenu=Y&pApprovalMode=YD&OAFunc=HR_DOR_SS&pCalledFrom=HR_DOR_SS
  2. You can create a custom function to use the approvals feature. Complete the following steps:

    1. Using the Form Functions window, copy the supplied function: HR_DOR_SS and create a custom function.

    2. In the Parameter field of the custom form function, edit the values of the form function to add the following predefined components.

      Add the parameter values as given in the following example:

      pItemType=HRSSA&pAMETranType=SSHRMS&pAMEAppId=800&pProcessName=PER_DOR_JSP_PRC&pFromMenu=Y&pApprovalMode=YD&OAFunc=HR_DOR_SS&pCalledFrom=HR_DOR_SS
    3. Create a custom function: HR_DOR_MGR_SS and modify the parameters of this form function to include the custom HR_DOR_SS function.

    4. Add the custom form functions to the Manager Self-Service, Employee Self-Service, and Contingent Worker Self-Service menus, as required.

For more information on how to define functions, see: Defining Functions for SSHR

To base approvals on your business requirements, you can:

When you implement the approvals process for the Documents of Record functionality, Oracle SSHR displays the following changes:

The Save For Later and inadvertent Save For Later feature are not available with approvals for Documents of Record.

Configuring the Termination Module

This topics provides details about the Termination module.

Menu and Function Names

You can access this module from the following menus and functions:

User Menu Name Function Name
Manager Self Service Termination Mgr

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Process Display Name Usage
Termination Main Process
Quick Termination Main Process

Quick Termination Process

The Quick Termination process (HR_QK_TERMINATION_JSP_PRC) is in addition to the existing Termination process (HR_TERMINATION_JSP_PRC). Using this process managers can enter termination details of their workers and submit the transaction for approval, without having to navigate to the ‘Change Manager’ page to reallocate the workers who report to the terminated worker, if the terminated worker is a manager. Oracle SSHR automatically moves the workers reporting to the terminated manager to the terminated manager’s manager. A message informing the change is displayed on the Termination page.

When enterprises use the Quick Termination process, they can set the HR: No Supervisor Error or Warning profile option. This profile option determines the processing behaviour of the application when users initiate termination transactions of employees who are managers but do not have a supervisor. If the profile option value is set to Error, then the application does not allow the user to proceed with the termination transaction of a manager who does not have a supervisor. If the profile option value is set to Warning, then the application allows the user to proceed with the termination transaction of a manager who does not have a supervisor. However, as the terminated manager does not have a supervisor the application does not reassign the terminated manager's subordinate workers. In such cases, the HR administrator must assign a supervisor to the subordinate workers using the Oracle HRMS Assignment window.

If you want to use the Quick Termination process, then you must change the name of process in the predefined or custom HR_TERMINATION_SS function.

For example, by default, the parameters of the predefined HR_TERMINATION_SS function are:

pAMETranType=SSHRMS&pAMEAppId=800&pProcessName=HR_TERMINATION_JSP_PRC&pItemType=HRSSA&pCalledFrom=HR_TERMINATION_SS&pEffectiveDate=

The process that is used in the predefined function is the HR_TERMINATION_JSP_PRC, which is a standard Termination process

To use the Quick Change Hours process, change the value of the pProcessName parameter as pProcessName= HR_QK_TERMINATION_JSP_PRC.

Configurable Workflow Attributes:

Process Display Name Function Activity Display Name Function Activity Attribute Display Name
Termination Process Termination Page Termination Reason Lookup Codes

Configurable Tips and Instructions

Termination Page

See: Configuring Web Pages

Region Tip Type Message Name
Termination Details Long Message HR_INST_TERMINATION

See: Adding Instructions to Web Pages

Configurable Flexfields

Termination Page

Region Flex Name Flex Code
Termination Details Additional Period of Service Details PER_PERIODS_OF_SERVICE
Termination Details Additional Period of Service Information PER_PDS_DEVELOPER_DF

See: Configuring Flexfields

Configurable Profile Options

Profile Configurable Levels Values Default
HR: No Supervisor Error or Warning Site, Application, Responsibility, User Warning
Error
 

HR: No Supervisor Error or Warning

Set this profile option if you are using the quick Termination HR_QK_TERMINATION_JSP_PRC function. When enterprises use the Quick Termination process, they can set the HR: No Supervisor Error or Warning profile option. This profile option determines the processing behavior of the application when users initiate termination transactions of employees who are managers but do not have a supervisor. If the profile option value is set to Error, then the application does not allow the user to proceed with the termination transaction of a manager who does not have a supervisor. If the profile option value is set to Warning, then the application allows the user to proceed with the termination transaction of a manager who does not have a supervisor. However, as the terminated manager does not have a supervisor the application does not reassign the terminated manager's subordinate workers. In such cases, the HR administrator must assign a supervisor to the subordinate workers using the Oracle HRMS Assignment window.

Configuring the Voluntary Termination Module

This topic provides details about the Voluntary Termination module.

Menu and Function Names

You can access this module from the following menus and functions:

User Menu Name Function Name
Employee Self Service Voluntary Termination Emp

Workflow

The workflow details for this module are listed below:

Workflow: HRSSA

Workflow Process Display Name:

Termination Process (HR_TERMINATION_JSP_PRC)

Employee or Contingent Worker Termination (sub process)

Configurable Workflow Attributes:

Process Display Name Function Display Name Function Activity Attribute Display Name
Termination Process Termination Page V4.0 (HR_TERMINATION_JSP_FCT) Termination Reason Lookup Codes Employee (TERM_REASON_LOOKUP_CODES_EMP)

Configuring the Termination Reason Lookup Codes Employee Attribute

The Reason field on the Voluntary Termination page uses the Leaving Reason (LEAV_REAS) lookup type, which managers use when they terminate employees. Values for the Reason field for Termination that are available in Manager Self-Service may not be applicable to the Voluntary Termination process that employees initiate.

Enterprises can control the values that appear in the Reason field on the Voluntary Termination page at the workflow level using the function level workflow attribute : TERM_REASON_LOOKUP_CODES_EMP that is delivered with the workflow function:

Termination Page V4.0 (HR_TERMINATION_JSP_FCT)

To display specific reasons in the Voluntary Termination page for employees, the system administrator must enter the lookup codes separated with pipe symbol (|).

Configuring the Change Manager and Change Organization Manager Pages in the Voluntary Termination Flow

By default, when an employee who has direct subordinates requests voluntary termination, Oracle SSHR does not display the Change Manager page. The Bypass Change Manager node attribute of the Branch on Presence of Subordinates V4.0 is set to Yes.

In the event of the employee being a manager to an organization, the Update Organization Manager page does not appear in the voluntary termination business flow. The Bypass Organization Manager attribute of the Branch on Organization Manager function is set to Yes.

Based on your business requirements, to display the Change Manager and Update Organization Manager pages, you must set the following node attributes:

Function Node Attribute Node Value
Branch on Presence of Subordinates V4.0 ( HR_BRANCH_ON_SUBORDINATES_FCT) Bypass Change Manager (BYPASS_CHG_MGR) No
Branch on Organization Manager (HR_BRANCH_ON_COST_CENTER_MGR) Bypass Organization Manager (BYPASS_ORG_MGR) No

For information on how to configure workflow attributes, see: Configuring Workflow Attribute Values

Configurable Tips and Instructions

Voluntary Termination Page

See: Configuring Web Pages

Region Tip Type Message Name
Termination Details Instruction HR_50704_TERM_NTF_DATE_TIP

The following warning messages appear when approvers receive voluntary termination notifications:

Region Tip Type Message Name Default Text Message Context
Notification Details Warning HR_50706_ASSIGN_DIRECTS_MSG This employee has direct reports. Reassign the direct reports to another manager. This message appears if the employee who requests voluntary termination has directs.
Notification Details Warning HR_50707_ASSIGN_ORG_MGR_MSG This employee is an organization manager. Select another organization manager. This message appears if the employee who requests voluntary termination is an organization manager.

See: Adding Instructions to Web Pages

Configurable Flexfields

Voluntary Termination Page

Region Flex Name Flex Code
Termination Details Additional Period of Service Details PER_PERIODS_OF_SERVICE
Termination Details Additional Period of Service Information PER_PDS_DEVELOPER_DF

See: Configuring Flexfields

Configurable Profile Options

Not applicable

Fields Hidden by Default

The following fields on the Voluntary Termination page are hidden by default. Using personalization, these fields can be displayed:

Configuring the Voluntary Terminate Placement Module

This topics provides details about the Voluntary Terminate Placement module.

Menu and Function Names

You can access this module from the following menus and functions:

User Menu Name Function Name
Contingent Worker Self-Service Voluntary Termination Emp

Workflow

The workflow details for this module are listed below:

Workflow: HRSSA

Workflow Process Display Name:

Termination Process (HR_TERMINATION_JSP_PRC)

Employee or Contingent Worker Termination (HR_EMP_OR_CWK_TERM_JSP_PRC), which is a sub process.

Note: The Termination process uses the sub process Employee or Contingent Worker Termination. The Workflow Attribute "Selected Person Type" drives the decision to switch between displaying the Voluntary Termination page (Selected Person Type = Employee) and the Voluntary Terminate Placement page (Selected Person Type = Contingent Worker).

Configurable Workflow Attributes:

Process Display Name Function Display Name Function Activity Attribute Display Name
Termination Process CWK Termination Page (HR_CWK_TERMINATION_JSP_FCT) Termination Reason Lookup Codes Employee (TERM_REASON_LOOKUP_CODES_EMP)

Configuring the Termination Reason Lookup Codes Employee Attribute

The Reason field on the Voluntary Terminate Placement page uses the lookup type Leaving Reason (LEAV_REAS), which managers use when they end placement of workers. Values for the Reason field for ending placement that are available in Manager Self-Service may not be applicable to the Voluntary Terminate Placement process that contingent workers initiate.

Enterprises can control the values that appear in the Reason field on the Voluntary Terminate Placement page at the workflow level using the function level workflow attribute : TERM_REASON_LOOKUP_CODES_EMP that is delivered with the workflow function:

CWK Termination Page (HR_CWK_TERMINATION_JSP_FCT)

To display specific reasons in the Voluntary Terminate Placement page for contingent workers, the system administrator must enter the lookup codes separated with pipe symbol (|).

Configuring the Change Manager Page in the Voluntary Terminate Placement Flow

By default, when a contingent worker who has direct subordinates requests voluntary termination of placement, Oracle SSHR does not display the Change Manager page. The Bypass Change Manager node attribute of the Branch on Presence of Subordinates V4.0 is set to Yes.

Based on your business requirement, to display the Change Manager, you must set the node attribute value to No:

Function Node Attribute Node Value
Branch on Presence of Subordinates V4.0 ( HR_BRANCH_ON_SUBORDINATES_FCT) Bypass Change Manager (BYPASS_CHG_MGR) No

For information on how to configure workflow attributes, see: Configuring Workflow Attribute Values

Configurable Tips and Instructions

Voluntary Terminate Placement Page

See: Configuring Web Pages

Region Tip Type Message Name
Termination Details Long Message HR_INST_CWK_TERMINATION

The following warning message appears when approvers receive voluntary termination notifications:

Region Tip Type Message Name
Notification Details Warning HR_50706_ASSIGN_DIRECTS_MSG

See: Adding Instructions to Web Pages

Configurable Flexfields

Voluntary Termination Page

Region Flex Name Flex Code
Termination Details Additional Period of Service Details PER_PERIODS_OF_SERVICE
Termination Details Additional Period of Service Information PER_PDS_DEVELOPER_DF

See: Configuring Flexfields

Configurable Profile Options

Not applicable

Fields Hidden by Default

The following fields on the Voluntary Terminate Placement page are hidden by default. Using personalization, these fields can be displayed:

Configuring the Reverse Termination Module

This topics provides details about the Reverse Termination module.

Menu and Function Names

You can access this module from the following menus and functions:

User Menu Name Function Name
Manager Self Service Reverse Termination Mgr

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

The following workflow process is delivered with the HRSSA workflow:

Reverse Termination (HR_REVERSE_TERMINATION_JSP_PRC)

Configurable Workflow Attributes:

Not Applicable

Configurable Tips and Instructions

Search Terminated Employee

See: Configuring Web Pages

Region Tip Type Message Name
Search Terminated Employee Instruction Text HR_50641_INST_SEARCH_EXEMP
Search Terminated Employee Instruction Text HR_50642_FUTURE_TERM_HELP

Configurable Flexfields

Employee Reverse Termination Page

Region Flex Name Flex Code
Termination Details Additional Period of Service Details PER_PERIODS_OF_SERVICE
Termination Details Additional Period of Service Information PER_PDS_DEVELOPER_DF

See: Configuring Flexfields

Configurable Profile Options

Not applicable

Configurable Tips and Instructions

Review Page

Depending on the reverse termination action that managers process, any one of the following message appears on the Review page:

Message Name: HR_50649_REVERSE_TERM_REVIEW

Message token: &REVIEW_MESSAGE: Application adds the following messages dynamically based on the context.

Region Tip Type Default Message Text
Review Message Reverse termination action clears the termination details and reinstates the assignment to the status prior to the termination. Person Type changes from Ex-Employee to Employee.
Review Message Reverse termination action clears the termination details and reinstates the assignment to the status prior to the termination. Person Type changes from Ex-Contingent Worker to Contingent Worker.
Review Message Reverse termination action clears the termination details and reinstates the assignment to the status prior to the termination.

Fields Hidden by Default

In the search results table of the Search Terminated Employee page, the following fields are hidden by default.

Using Personalization you can display the hidden fields, if required.

Configuring the End Placement Module

This topic provides information on configuring the End Placement module.

Menu and Function Names

Not applicable

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Process Display Name Usage
Termination Process Main Process
Employee or Contingent Worker Termination Sub Process

The Termination process uses the sub process Employee or Contingent Worker Termination. The Workflow Attribute "Selected Person Type" drives the decision to switch between displaying the Termination page (Selected Person Type = Employee) and the End Placement page (Selected Person Type = Contingent Worker).

Configurable Workflow Attributes:

Not applicable.

Configurable Tips and Instructions

Termination Page

Region Tip Type Message Name
Termination Details Long Message HR_INST_CWK_TERMINATION

See: Adding Instructions to Web Pages

Configurable Flexfields

Termination Page

Region Flex Name Flex Code
Termination Details Additional Period of Placement Details PER_PERIODS_OF_SERVICE

See: Configuring Flexfields

Configurable Profile Options

Not applicable

Document Categories and Types

Overview of Document Categories and Types

The Documents of Record functionality enables you to create and maintain documents, such as medical certificates, visas, and licenses, in Oracle HRMS. These documents belong to document categories (for example, visa information), subcategories (for example, work visa or business visa), and types (for example, US H1, US H2). The following table provides additional examples:

Examples of Document Categories, Subcategories, and Types
Document Category Document Subcategory Document Type
Absence Information Sickness Doctor Certificate
  Maternity Hospital Certificate
Personal Information General Birth Certificate
  General Driver's License
Educational Information Degree Certificate Bachelor of Science
  Degree Certificate Master of Science

Oracle provides some standard document types. However you can also create your own document categories, subcategories, and types to suit the particular requirements of your enterprise.

See: Creating Document Categories, Subcategories, and Types

See also: Documents of Record for information on using the Documents of Record function in SSHR.

Creating Document Categories, Subcategories, and Types

Although Oracle provides several document categories, subcategories, and types for use with the Documents of Record functionality, you may need to create new objects to match your specific business requirements. Use the following process to create these objects.

  1. To create a new document category, use the Application Utilities Lookups window and the DOCUMENT_CATEGORY lookup type. Enter the name of the new document category in the lookup code region, for example, Professional Information.

    See: Adding Lookup Types and Values, Oracle HRMS Configuring. Reporting, and System Administration Guide

  2. To create a new document subcategory, use the User Types and Statuses window:

    1. Query the DOCUMENT_CATEGORY lookup in the Name field.

    2. Enter the document category, for example, Professional Information, in the System Type column.

    3. Enter the required subcategories in the Code column, for example, Diploma, Certificate, Award.

    See: Creating User Types and Statuses, Oracle HRMS Configuring, Reporting, and System Administration Guide

  3. To create new document types, run the Register Document Types (EITs) process.

    See: Running the Register Document Types Process

  4. When you have created your document types, you must associate them with a responsibility in the Information Types Security window (in the same way as you associate Extra Information Types with a responsibility).

    See: Setting Up Extra Information Types for a Responsibility, Oracle HRMS Configuring, Reporting, and System Administration Guide

    For more information on document categories and types, see: Overview of Document Categories and Types

Running the Register Document Types (EITs) Process

Use this process to create new document types for the Documents of Record functionality.

See: Overview of Document Categories and Types

Run this process from the Submit Requests window.

To run the Register Document Types (EITs) process

  1. In the Name field, select Register Document Types (EITs).

    The Parameters window appears.

  2. In the Document Type field, enter a unique name for the new document type.

    Note: When the process runs, the application creates an internal name for the document type. The internal name is the same as the document type name and does not change, even if you subsequently change the document type name, for example, for translation. The internal name is used as the flexfield context.

  3. In the Multiple Rows field, specify whether multiple occurrences of the same document type can exist. For example, for a birth certificate, the value would be No.

  4. Select the country to which the document is applicable. You can leave the Country Code field blank to create a globally applicable document, for example, a passport document.

  5. Enter the Category Code (mandatory) and Sub Category Code (optional).

    See: Overview of Document Categories and Types

  6. Specify whether authorization is required for the new document type.

  7. Click Submit.

Configuring Professional Details Modules

Configuring Education and Qualifications

This topic provides details about the Education and Qualifications module.

Important: Personalizing Table Header Prompts for Education and Qualifications

With the introduction of version 11.i.10 of the Oracle Applications Framework (OAF), Oracle has changed the definition of some elements in the Education and Qualifications Review page. If you have previously personalized this page by changing the table header prompts for the tables within the Education and Qualifications Review page, Oracle recommends that you check the personalizations and make the changes again if necessary.

See: Configuring Web Pages

Menu and Function Names

This module can be accessed from the following menus and functions:

User Menu Name Function Name
Manager Self Service Education and Qualifications Mgr
Employee Self Service Education and Qualifications

See: Defining Menus for SSHR

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Education and Qualifications

Configurable Workflow Attributes:

Not applicable

Configurable Tips and Instructions

Education and Qualifications Overview Page

Region Tip Type Message Name
Qualification Approved Header Instruction HR_INST_NO_QUALIFICATION_FOUND
Qualification Overview Page Instruction HR_INST_ADD_QUALIFICATION
Qualification Approved Header Instruction HR_INST_QUALIFICATION_FOUND

Add Qualifications Page

Region Tip Type Message Name
Qualification Add Main Page Instruction HR_INST_NEW_QUALIFICATION
Qualification Add Main Page Instruction HR_INST_EDIT_QUALIFICATION
Add Qualification Add School   HR_INST_SCHOOL_NAME

Add Subject Page

Region Tip Type Message Name
Qualification Add Subject Main Page Instruction HR_INST_AWARD_ADD_SUBJECT
Qualification Add Subject Main Page Instruction HR_INST_AWARD_EDIT_SUBJECT
Qualification Add Subject Main Page Instruction HR_INST_QUA_ADD_SUBJECT
Qualification Add Subject Main Page Instruction HR_INST_QUA_EDIT_SUBJECT

See: Adding Instructions to Web Pages

Configurable Flexfields

Add Qualifications Page

Region Flex Name Flex Code
Qualification Add Qualification Additional Qualification Details PER_QUALIFICATIONS
Qualification Add Qualification Further Qualification Information Qualification Developer DF
Add Qualification Add School Additional Establishment Attendance Details PER_ESTABLISHMENT_ATTENDANCES

Add Subject Page

Region Flex Name Flex Code
Add Subject Additional Subjects Taken Details PER_SUBJECTS_TAKEN
Add Subject Further Subject Information Subject Developer DF

Configurable Profile Options

Profile Configurable Levels Values Default
HR: Free Text School Name Allowed in Self Service All Null, Yes/No Null

The following profile option controls a user's ability to enter school names

HR: Free Text School Name Allowed in Self Service

Users can add a school names either in free text, or they can select the school name from a list of values. You can prevent users from entering the school name in free text and only allow them to select the school name from a list of values, by setting the profile option HR: Free Text School Name Allowed in Self Service. If this is set to Yes or Null (the default), then free form entry of the school name will be possible. If you set this profile option to No, the list of values will be used to validate the entry of the school name.

Configuring Other Professional Qualifications

This topic provides details about the Other Professional Qualifications module.

Menu and Function Names

This module can be accessed from the following menus and functions:

User Menu Name Function Name
Manager Self Service Other Professional Qualifications Mgr
Employee Self Service Other Professional Qualifications

See: Defining Menus for SSHR

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Other Professional Qualifications

Configurable Workflow Attributes:

Not applicable

Configurable Tips and Instructions

Qualifications Page

Region Tip Type Message Name
Awards Add Main Page Instruction HR_INST_NEW_AWARD
Awards Add Main Page Instruction HR_INST_EDIT_AWARD

Other Professional Qualifications Overview Page

Region Tip Type Message Name
Award Approved Header Instruction HR_INST_NO_AWARD_FOUND
Award Approved Header Instruction HR_INST_AWARD_FOUND
Award Overview Page Instruction HR_INST_ADD_AWARD

See: Adding Instructions to Web Pages

Configurable Flexfields

Qualifications Page

Region Flex Name Flex Code
Awards Add Qualification Additional Qualification Details PER_QUALIFICATIONS
Awards Add Qualification Further Qualification Information Qualification Developer DF

Add Subject Page

Region Flex Name Flex Code
Add Subject Additional Subjects Taken Details PER_SUBJECTS_TAKEN
Add Subject Further Subject Information Subject Developer DF

Configurable Profile Options

Not applicable

Configuring Competency Profile

This topic provides details about the Competency Profile module.

Competency Profile Module

The Competency Profile module comprises the following pages:

Competency Overview /oracle/apps/per/selfservice/competency/profile/webui/OverviewPG
Add Competencies /oracle/apps/per/selfservice/competency/profile/webui/AddCompsPG
Correct Competencies /oracle/apps/per/selfservice/competency/profile/webui/CorrectCompsPG
Enter New Levels /oracle/apps/per/selfservice/competency/profile/webui/NewLevelsPG
Search and Select: Competencies /oracle/apps/per/selfservice/competency/profile/webui/SearchPG
Review /oracle/apps/per/selfservice/competency/profile/webui/ReviewPG
Confirmation /oracle/apps/per/selfservice/competency/profile/webui/ConfirmPG

Menu and Function Names

Users can access this module from the following menus and functions:

User Menu Name Function Name
Manager Self Service > Professional Details Competency Profile (HR_COMPETENCE_PROFILE_SS)
Employee Self Service > Professional Details Competency Profile (HR_COMPETENCE_PROFILE_SS)

See: Defining Menus for SSHR

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Self Service Generic Approval Process

Configurable Workflow Attributes:

Not applicable

Configurable Tips and Instructions

Review Competencies Page

Region Tip Type Message Name
Additional Information Instruction PQH_SS_REVIEW_ADDL_INFO_INT
Additional Information Instruction PQH_SS_REVIEW_ATTACH_INT

Confirmation Page

Region Tip Type Message Name
  Instruction HR_CONFIRM_SMT_4_APPR_SS
  Instruction HR_CONFIRM_APPLD_CHGS_SS

See: Adding Instructions to a Web Page

Configurable Flexfields

Competency Overview Page

Region Flex Name Flex Code
Person Summary Further Person Information Person Developer DF
Person Summary Additional Personal Details PER_PEOPLE
Proposed Changes Table Add'l Competence Element Det's PER_COMPETENCE_ELEMENTS
Current Competencies Table Add'l Competence Element Det's PER_COMPETENCE_ELEMENTS
History Table Add'l Competence Element Det's PER_COMPETENCE_ELEMENTS

Add Competencies Page

Region Flex Name Flex Code
Person Summary Further Person Information Person Developer DF
Person Summary Additional Personal Details PER_PEOPLE
New Competencies Table Add'l Competence Element Det's PER_COMPETENCE_ELEMENTS

Correct Competencies Page

Region Flex Name Flex Code
Person Summary Further Person Information Person Developer DF
Person Summary Additional Personal Details PER_PEOPLE
Correct Competencies Table Add'l Competence Element Det's PER_COMPETENCE_ELEMENTS

Enter New Levels Page

Region Flex Name Flex Code
Person Summary Further Person Information Person Developer DF
Person Summary Additional Personal Details PER_PEOPLE
New Levels Table Add'l Competence Element Det's PER_COMPETENCE_ELEMENTS

Review Competencies Page

Region Flex Name Flex Code
Person Summary Further Person Information Person Developer DF
Person Summary Additional Personal Details PER_PEOPLE
Corrected Competencies Table Add'l Competence Element Det's PER_COMPETENCE_ELEMENTS
New Levels Entered Table Add'l Competence Element Det's PER_COMPETENCE ELEMENTS
New Competencies Table Add'l Competence Element Det's PER_COMPETENCE_ELEMENTS

Configurable Profile Options

Not applicable

Configuring Suitability Matching

This topic provides details about the Suitability Matching module.

Suitability Matching Options
Category Option Access by Responsibility
Find a Person for a Work Opportunity Find Suitable People by Role Manager, HR Professional
Find a Person for a Work Opportunity Find Suitable People by Competency Manager, HR Professional
Find a Person for a Work Opportunity Compare People by Current Role Manager, HR Professional
Find a Person for a Work Opportunity Compare Named Successors for a Position HR Professional
Find a Person for a Work Opportunity Compare Applicants for a Vacancy Manager, HR Professional
Find a Work Opportunity for a Person Find Work Opportunities by Role Manager, Employee, HR Professional
Find a Work Opportunity for a Person Find Work Opportunities by Competency Manager, Employee, HR Professional
Find a Work Opportunity for a Person Compare Pending Applications Manager, Employee, HR Professional
Find a Work Opportunity for a Person Compare Succession Options HR Professional
Find a Work Opportunity for a Person Compare Current Assignments Manager, Employee, HR Professional

Menu and Function Names

Suitability Matching is accessible through three menus and corresponding functions as described in the following table.

Menu and Function Names
User Menu Name Function Name
Manager Self-Service (LINE_MANAGER_ACCESS_V4.0) Suitability Matching Mgr (HR_SUITABILITY_MATCH_MGR_SS)
Employee Self-Service (EMPLOYEE_DIRECT_ACCESS_V4.0) Suitability Matching (HR_SUITABILITY_MATCH_SS)
Contingent Worker Self-Service (HR_CWK_DIRECT_ACCESS) Suitability Matching (HR_SUITABILITY_MATCH_SS)
HR Professional (HR_PROF_SELF_SERVICE_V4.0) Suitability Matching Hr (HR_SUITABILITY_MATCH_HR_SS)

Workflow

Suitability Matching uses no configurable workflow processes.

Tips and Instructions

You can configure all the following tips and instructions directly from the Suitability Matching pages, using the "Personalize..." links.

The following table describes the tips and instructions.

Tips and Instructions
Region Attribute Name Message Name
AddCompetenciesPG SelectCompInst HR_INST_ADD_COMP_TO_LIST
CompGapsPG SMCompGapsInst HR_INST_COMP_GAPS_SS
ComparePeopleListPG PersonListInst HR_INST_PERSON_LIST
CompareSuccessorsListPG PersonListInst HR_INST_PERSON_LIST
CurrentAssignmentsPG CurrentAssnInst HR_INST_ASSIGNMENT_LIST
GraphByCompetencePG GraphCompInst HR_INST_GRAPH_COMP
GraphByPersonPG GraphPersonInst HR_INST_GRAPH_PERSON
GraphByWorkOppPG GraphWorkOppInst HR_INST_GRAPH_WORKOPP
PersonCompetenciesPG PersonCompInst HR_INST_PERSON_SELECT_COMP
PersonListPG PersonListInst HR_INST_PERSON_LIST
RefineSearchPG RefineSearchInst HR_INST_REFINE_SEARCH
SMManagerOptionsPG ManagerOppInst HR_INST_SUITMATCH_LMDA_OPTIONS
SMManagerOptionsPG WorkOppInst HR_INST_WORK_OPP_OPTIONS
SMManagerOptionsPG PersonOppInst HR_INST_PERSON_OPP_OPTIONS
SMOptionsPG HROptionsInst HR_INST_SUITMATCH_LMDA_OPTIONS
SMOptionsPG WorkOppInst HR_INST_WORK_OPP_OPTIONS
SMOptionsPG PersonOppInst HR_INST_PERSON_OPP_OPTIONS
SMPersonOptionsPG PersonPageOppInst HR_INST_SUITMATCH_EDA_OPTIONS
SMTrainingActivitiesPG SMTrainActInst HR_INST_TRAIN_ACT_SS
SelectCompetenciesPG SelectCompInst HR_INST_SELECT_COMP
SelectMultiRolePG SelectRoleInst HR_INST_MULTI_SELECT_ROLE
SelectRolePG SelectRoleInst HR_INST_SELECT_ROLE
SelectRolePG CompareByRoleInst HR_INST_COMPARE_PEOPLE_ROLE
SelectRolePG SelectPositionInst HR_INST_SELECT_POSITION
SelectRolePG SelectVacancyInst HR_INST_SELECT_VACANCY
SuccessionOptionsPG SuccOptionsInst HR_INST_SUCCESSION_OPTIONS
SuitableWorkOppListPG WorkOppListInst HR_INST_SUITABLE_WORKOPP_LIST
VacancyListPG VacancyListInst HR_INST_VACANCIES_LIST
WorkOppListPG WorkOppListInst HR_INST_WORKOPP_LIST
MultiJobLovPG SearchInst FND_LOV_GO
MultiOrganizationLovPG SearchInst FND_LOV_GO
MultiPositionLovPG SearchInst FND_LOV_GO
MultiVacancyLovPG SearchInst FND_LOV_GO

Configurable Flexfields

Suitability Matching uses no configurable flexfields.

Profile Options

The three profile options control the matching options available to each category of user: employee, manager, and HR professional. Each of the values is a menu name. If you want to change the options available to a given user (if you want to hide the succession options from everyone, for example), you can clone a menu and replace the profile value with the name of your new menu. Note that these menus differ in kind and structure from the user menus listed above.

The following table describes the profile options.

Profile Options
Profile Configurable Level Values (default value in boldface) Value Required?
HR: SM Manager Find Work Opp Menu (HR_SM_PERSONAL_ACTIONS_MENU) Responsibility HR_SM_PERSONAL_FUNCTIONS (at Responsibility:HR Professional)HR_SM_PERSONAL_FUNCTIONS (at Responsibility:Manager Self-Service) Yes
HR: SM Manager Find Person Menu (HR_SM_MANAGER_ACTIONS_MENU) Responsibility HR_SM_MANAGER_FUNCTIONS (at responsibility:HR Professional)HR_SM_MANAGER_FUNCTIONS (at responsibility: Manager Self-Service) Yes
HR: SM Employee Find Work Opp Menu (HR_SM_EMP_PERSONAL_ACTIONS_MENU) Responsibility HR_SM_EMP_PERSONAL_FUNCTIONS (at responsibility: Employee Self-Service) Yes

Configuring the Work Preferences Module

This topic provides information on configuring the Work Preferences function.

Menu and Function Names

This module can be accessed from the following menus and functions:

User Menu Name Function Name
Manager Self Service Work Preferences Mgr
Employee Self Service Work Preferences

See: Defining Menus for SSHR

Workflow

Not applicable

Configurable Tips and Instructions

Region Name Tip Type Message Name
Work Preferences Instruction HR_INST_WORK_PREFERENCES

See: Adding Instructions to Web Pages

Configurable FlexFields

Region Flex Name Flex Code
Domestic Options Add'l Deployment Factor Det's Add'l Deployment Factor Det's

Configurable Profile Options

Not applicable

Configuring the Resume Module

This topic provides information on configuring the Resume function.

Menu and Function Names

This module can be accessed from the following menus and functions:

User Menu Name Function Name
Manager Self Service Resume Mgr
Employee Self Service Resume

See: Defining User Access and Menus

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Not applicable

Configurable Workflow Attributes:

Not applicable

Configurable Tips and Instructions

Region Name Tip Type Message Name
Resume Instruction HR_INST_TEXT_RESUME

See: Adding Instructions to Web Pages

Configurable FlexFields

Not applicable

Configurable Profile Options

Not applicable

Configuring the Tenure Status Module

This topic provides information on configuring the Tenure Status function.

Menu and Function Names

This module can be accessed from the following menus and functions:

User Menu Name Function Name
Manager Professional Details Tenure Status
Professional Details Tenure Status Overview
Employee Self Service Tenure Status
Manager Self Service Tenure Status

See: Defining Menus for SSHR

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Tenure Status

Configurable Workflow Attributes:

Not applicable

Configurable Tips and Instructions

Not applicable

Configurable Flexfields

Region Attribute Name FlexField Name
Tenure Status Flex Descriptive Flexfield Extra Person Info DDF

See: Configuring Flexfields

Configurable Profile Options

Not applicable

Configuring the Academic Rank Module

This topic provides information on configuring the Academic Rank module.

Menu and Function Names

This module can be accessed from the following menus and functions:

User Menu Name Function Name
Employee Self Service Academic Rank
Manager Self Service Academic Rank

See: Defining User Access and Menus

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Academic Rank

Configurable Workflow Attributes:

Not applicable

Configurable Tips and Instructions

Not applicable

Configurable Flexfields

Region Attribute Name FlexField Name
Academic Rank Flex Descriptive Flexfield Extra Person Info DDF

See: Configuring Flexfields

Configurable Profile Options

Not applicable

Configuring Recruitment Modules

Configuring Applicant Hire and Rehire, Hire or Placement, Place Contingent Worker Processes

These processes provide you with the ability to hire employees or bring contingent workers into your enterprise, but if you want to configure them to fit your particular business needs, you can chain any of the following modules into the process:

When creating a chained process, the Hire Details, Applicant Search, or Place Contingent Worker page must be the first page, followed by the Personal Information page. Then you can add the Person EIT, Assignment EIT, or the Assignment pages. Following this, any of the remaining pages can be included.

The following table gives a list of the delivered chained processes and what modules are included in them.

Recruitment Chained Processes:
Chained Process Contains the following modules:
Hire or Placement Personal Information, Assignment, Employee or Contingent Worker Pay, Change Manager
Contingent Worker Placement Personal Information, Assignment, Employee or Contingent Worker Pay, Change Manager
French Hire Personal Information, Assignment, Other Employment Information, Work Schedule, Assignment EIT, Employee or Contingent Worker Pay

Note: These processes are delivered with function level personalizations. If you make a copy either of them in order to make your own changes you will lose these delivered personalizations.

See: Function-level Personalizations

Menu and Function Names

These processes can be accessed from the following menus and functions:

User Menu Name Function Name
Manager Self Service Hire
Manager Self Service Applicant Hire and Rehire
Manager Self Service Contingent Worker Placement
Manager Self Service French Hire
Manager Self Service French Applicant Hire

See: Defining User Access and Menus

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Hire or Placement

French Hire

Configurable Workflow Attributes:

Refer to the individual topics on each of the modules included in your process for information on what configurable workflow attributes are available.

Configurable Tips and Instructions

Search Hire Applicant Page

Region Tip Type Message Name
Applicant List Long Message HR_GENERIC_PENDING_INST_SS
Applicant Entry Instruction HR_INST_SEARCH_HIRE_APPLICANT
Applicant Entry Instruction HR_INST_SEARCH_APPLICANT
Applicant Entry Instruction HR_INST_APPLICANT_HIRE

See: Adding Instructions to Web Pages

Configurable FlexFields

Region Flex Name Flex Code
Basic Detail Update Name Entry hrpersondevdfflex Person Developer DF
Basic Detail Update Other Entry hrpersondevdfflex Person Developer DF
Basic Detail Update Other Entry Add Per Details Flexfield PER_PEOPLE
NewHire Main Address hraddressflex Address Structure
NewHire Main Address hraddtladdressflex PER_ADDRESSES

Configurable Profile Options

Profile Configurable Levels Values Default
HR: Cross Business Group Site, Responsibility Yes/No No
HR: Propagate Data Changes Site Yes/No No
HR: Self Service Hire and Placement Default Site, Application, Responsibility, User Yes/No Yes
HR: Base Salary Required Site Yes/No Null

HR:Cross Business Group

Specifies whether people from business groups other than your own can be retrieved in the Search Applicant page.

HR:Propagate Data Changes

You use this profile option to control the synchronization of your person records where you have multiple records for one person, for example if a person has local records in two different countries

If you want changes made in one business group to be propagated throughout all business groups, then set this profile option to Yes.

Note: You can only propagate changes to business groups in which your security profile allows you to make updates.

For more information see: Person Record Synchronization, Oracle HRMS Enterprise and Workforce Management Guide

HR: Self Service Hire and Placement Default

Specifies whether values for the new person record should be defaulted or not.

For the Hire or Placement function, if you set the profile to Yes, the application defaults the Organization value based on the primary assignment, as of the system date, of the person logged in. The application also defaults the following values, but they do not apply to contingent worker placement:

The supervisor for the new person defaults to the person logged in.

For both Hire and Applicant Hire and Rehire, this profile also controls which person type is defaulted.

HR: Base Salary Required

See: Pay Rate.

For more information see: User Profiles, Oracle HRMS Configuring, Reporting, and System Administration Guide

Further Configuration Steps

Warning: Hire or Placement functionality uses code 'NEWH' under lookup_type 'PROPOSAL_REASON' to render the PayRate page. Do not configure this code, either by disabling the code or by disabling the localization the Hire or Placement process is running. If you do so, the Hire functionality will break.

Configuring Absence Management

Configuring the Absence Management Pages

This topic provides information to configure the Absence Management module.

Menu and Function Names

This module can be accessed from the following menus and functions:

User Menu Name Function Name
Leave of Absence Leave of Absence

Workflow

This module does not use workflow to control the page flow. It uses the generic approval process to handle approvals using AME. See: Implementing Oracle Approvals Management (AME).

Approvals

The HR_LOA_SS function includes two parameters to control the approval process and notifications:

Configurable Tips and Instructions

Leave of Absence Summary Top Page

Region Tip Type Message Name
Absence Summary Instruction HR_INST_LOA_SUMMARY

Create Leave of Absence Page

Region Tip Type Message Name
Create Leave Of Absence Main Instruction HR_INST_LOA_CREATE
Absence Details Instruction HR_INST_LOA_CREATE_DETAILS

Update Leave of Absence Page

Region Tip Type Message Name
Update Main Instruction HR_INST_LOA_UPDATE
Update Details Instruction HR_INST_LOA_UPDATE_DETAILS

Confirm Dates Top Page

Region Tip Type Message Name
Confirm Dates Main Instruction HR_INST_LOA_RETURN
Confirm Dates Details Instruction HR_INST_LOA_RETURN_DETAILS

See: Configuring Tips and Messages

Configurable FlexFields

Create Leave of Absence Page

Region Flex Name Flex Code
Additional Absence Details Additional Absence Details PER_ABSENCE_ATTENDANCES
Further Absence Details Additional Absence Detail Information PER_ABS_DEVELOPER_DF

View Leave of Absence Page

Region Flex Name Flex Code
Additional Absence Details Additional Absence Details PER_ABSENCE_ATTENDANCES
Further Absence Details Additional Absence Detail Information PER_ABS_DEVELOPER_DF

Update Leave of Absence Page

Region Flex Name Flex Code
Additional Absence Details Additional Absence Details PER_ABSENCE_ATTENDANCES
Further Absence Details Additional Absence Detail Information PER_ABS_DEVELOPER_DF

Confirm Dates Top Page

Region Flex Name Flex Code
Additional Absence Details Additional Absence Details PER_ABSENCE_ATTENDANCES
Further Absence Details Additional Absence Detail Information PER_ABS_DEVELOPER_DF

See: Configuring Flexfields

Info Online

The Info Online content container is an ancillary region that appears on self-service web pages. The Info Online content container displays hypertext links to information providers. The Absence Management page available from the Manager and Employee Self-Service responsibilities contains the Info Online content container, which is hidden by default. This content container displays the Time Off Policy link (default link) to access, for example, company's absence policies on the Enwisen web site.

To enable users to access Enwisen, complete the following steps. Using the Personalization Framework function:

Profile Options

The following profile options affect the Info Online functionality: