This topic provides information to configure the People in Hierarchy, My List, and Search pages.
The navigation options from the People in Hierarchy page depend on the path that the manager has taken to navigate to the page. There are two possible paths:
From the generic Manager Actions menu
In this case, the manager first selects a person the from People in Hierarchy page or the People in My List page. This takes the manager to the Actions page. A context-sensitive list the SSHR modules or actions available for the selected person.
Note: The parameter pDestination for the Manager Actions Tree View function (HR_PERSON_TREE_SS) has the value HR_ACTIONS_SS (instead of a specific function value) to ensure that the user navigates through the Actions page.
From a specific manager self-service menu item
In this case, the manager selects a specific SSHR function and then selects the person for processing in the People in Hierarchy or People in My List page. When the manager selects a person, the selected function appears.
The People in Hierarchy region displays a hierarchical view of the current manager's subordinates. Users can expand or collapse the lower levels of management as desired.
By default, the hierarchy uses a supervisor hierarchy (based either on the supervisor or the supervisor assignment).
Note: If you want to build a hierarchy based on the supervisor's assignments, you must specify the hierarchy type using the HR: Supervisor Hierarchy Usage profile option and you must enable multiple assignments using the SSHR:Enable Multiple Assignments in SSHR profile option. See Multiple Assignments.
However, if you prefer, you can display a position hierarchy. To do this, set the profile option HR:Display Position Hierarchy. Set this profile option to Yes if you prefer to display the position hierarchy.
Note: Oracle recommends that you set up either position or supervisor security if you are using SSHR because the manager self-service functionality enables you to choose whether to display the person hierarchy by either supervisor or position. However, you can set up other types of security if you prefer.
Important: Changes in Oracle HRMS Version 11.i.10
Oracle HRMS version 11.i.10 delivers new Hierarchy, Search, and My List pages. This means that the base definitions of these pages in the Meta Data Services Repository have changed. As a result, any personalizations that you may have created on these pages are no longer valid.
In addition, SSHR plans to use the enhanced sorting functionality provided by the OA Framework. However, as this is a future development, sorting support is not currently available for the Hierarchy page.
Simple Search Personalizations
From some self-service pages, you can search for a person by entering the person's name in the Name field. If you prefer to use different search criteria, you can use the Personalization Framework to enable a drop-down list displaying the Full Name, Last Name, and First Name as search criteria. You can select any of these criteria to be the default criterion by setting the Initial Value attribute (the Last Name is the standard default value).
Select the Personalize Page link.
Navigate to the QuickSearch region
Personalize the Search Filter item by changing the value in the Rendered field to True.
Searching by First Name
If you choose to personalize the Search function to search by First Name, you must create a function index for the first name (Oracle provides a function index for the last name). To do this, you must use a SQL client to add an additional index to the following table:
per_people_f
The syntax for creating an index is as follows (for an example, see the function index PER_PEOPLE_F_N2 UPPER("LAST_NAME" which is provided by Oracle):
create index <index_name> on <schema_name>.per_all_people_f(upper(first_name))
Name Format
The Enter Process pages display names in brief format by default. If you prefer to see the full name of the employee or worker, set the profile option HR:Display Person Name to Full Name.
Customer Overrides
Customer overrides enable you to configure data without making any changes to database tables. In the Enter Process pages (My List, Hierarchy, Person Search), you can use customer overrides to configure a user-defined format for displaying positions and jobs. For example, you can display a name using fewer segments.
For more information on overrides, see: Legislation and Customer Overrides.
Navigation Links (Breadcrumbs)
The delivered Hierarchy, My List, and Search pages display navigation links to help you navigate through the pages. For example:
Manager Actions: People in Hierarchy > Manager Actions: People in My List
If you choose to include this functionality in custom versions of the Enter Person pages, set the following function parameter:
&addBreadcrumb=Y
If a person has more than one assignment for a given manager, the manager needs to select the Action icon for the relevant assignment in order to carry out the action.
To enable multiple assignments, set the profile option HR:Enable Multiple Assignments in SSHR to Yes at the required level. This allows managers to update all assignments reporting to them. If you set the profile option to No, managers can only view and edit primary assignments.
Note: If you set this profile option to Yes, Oracle recommends that you create supervisor-based security profiles for SSHR managers. See: Security Profiles in Managing User Access
You can choose to enable your managers to see the names of persons in other business groups but prevent them from performing any transactions on persons in other legislations. To do this, you use the HR:Restrict Transactions Across Legislations in SSHR profile option in conjunction with the existing HR:Cross Business Group profile.
If you set the HR:Cross Business Group profile to Yes, managers can see the names of persons in other business groups and perform transactions on them. If you then set the HR:Restrict Transactions Across Legislations in SSHR profile to Yes, the application disables the names of the persons in other legislations.
| User Menu Name | Function Name |
|---|---|
| Manager Self Service | Manager Actions Tree View and all manager functions |
See: Defining User Access and Menus
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Not applicable
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| Profile | Configurable Levels | Values | Default |
|---|---|---|---|
| HR:Display Position Hierarchy | Site | Yes/No | No |
| HR:Display Brief Person Name | Site, Application, Responsibility, User | Brief Name/Full Name | Brief Name |
| HR:Enable Multiple Assignments in SSHR | Site, Application, Responsibility, User | Yes/No | No |
| HR:Cross Business Group | Site | Yes/No | No |
| HR:Restrict Transactions Across Legislations in SSHR | All | Yes/No | No |
| HR: Supervisor Hierarchy Usage | Site |
HR:Display Position Hierarchy
If you set this profile option to Yes, the application displays the position hierarchy on the Enter Person page instead of the supervisor hierarchy.
HR:Display Brief Person Name
If you set this profile option to Brief Name (default value), the application displays the person names in the brief format instead of the long name format.
HR:Enable Multiple Assignments in SSHR
This profile option controls whether a manager can view and update multiple assignments for a person in SSHR. If you set the profile option to Yes, the application displays all the assignments for a person on the Enter Process page. Otherwise, the application only displays primary assignments.
HR:Cross Business Group
This user profile option allows SSHR users to see certain information for more than one business group. For example, managers can view persons in other business groups.
HR:Restrict Transactions Across Legislations in SSHR
If you set this profile option to Yes, SSHR managers cannot carry out transactions on persons (within their supervisor hierarchy) who are from different legislations.
HR: Supervisor Hierarchy Usage
This profile option determines how supervisor hierarchies are built within Oracle HRMS and SSHR. You can select either a person-based or assignment-based hierarchy.
To prevent your users from using the Basic or Advanced Search, hide the corresponding region in the Personalization Framework or use function exclusions to exclude the Person Search function at the responsibility level.
You can configure the search criteria for the Basic and Advanced Searches. You can rearrange the sequence of the criteria by configuring the displayed fields using the Personalization Framework.
You can use the Personalization Framework to configure the Review and Confirm pages to suit your requirements. All of the standard Personalization Framework functionality is available to you including the ability to rearrange fields, to insert and edit instructions, and to hide and display fields and regions.
For more information, see the following documentation:
If you configure approvals, users can enter approvals comments in this page. If you are using dynamic approvals , the user can view approvers and pre-approval and post-approval notifiers, and add further approvers and notification recipients.
You can set up the approval properties for a process by changing the activity level attributes for the Review workflow functions.
See: Approvals Overview
If you have enable the Attachments region in the Personalization Framework, users can attach supporting documents to the current transaction. An attachment can be a file, a URL, or text.
If you have enabled the What If region in the Personalization Framework, users can assess the impact of the change on the employee's eligibility for benefits before committing the change or sending it for approval.
Note: The What If feature will only function if you have Oracle Advanced Benefits (OAB) installed.
Not applicable
The workflow details for this module are listed below:
Common functionality which is used by all processes.
| Process Display Name | Function Activity Display Name | Function Activity Attribute Display Name |
|---|---|---|
| Review Page | HR_DYNAMIC_APPROVAL_LEVEL | |
| Review Page | HR_APPROVAL_REQUIRED_FLAG | |
| Review Page | Confirm Instruction Application Short Name | |
| Review Page | Confirm Save Instruction Name | |
| Review Page | Confirm Send for Approval Instruction Name |
HR_DYNAMIC_APPROVAL_LEVEL:
This attribute is used to specify the number of levels to which this transaction needs to be forwarded for approval in the approval hierarchy. For example, if the value is 1, the transaction is submitted for approval to one level higher than the initiating person. When the transaction has been approved, it is committed to the HRMS application. By default, this attribute reads the approval level from the APPROVAL_LEVEL (Approval Level) item level attribute. If you specify a value for the item level attribute, you can control the approval level for all the processes. If you specify a value for the HR_DYNAMIC_APPROVAL_LEVEL attribute, it overrides the item level attribute for the process for which you have specified the value.
HR_APPROVAL_REQUIRED_FLAG:
This attribute is used to specify whether the current transaction requires an approval. The valid values are:
No: the process does not require approval
Yes: the process requires approval but the dynamic approval user interface will not be shown in the review page. This means that the initiator cannot add additional approvers or notifiers.
Yes - Dynamic Approval: the process requires approval and the dynamic approval user interface will be shown in the review page. The initiator can add additional approvers and notifiers.
Confirm Instruction Application Short Name:
In addition to the standard confirmation message shown in the confirmation page, you can also configure messages that are specific to the process. You can specify one for a scenario for which approval is required and one for a scenario for which no approval is required. Processes can be set to either Approval Required or Approval Not Required, but not both, using the HR_APPROVAL_REQUIRED_FLAG. For example, you can define a message for Confirm Save Instruction Name and Confirm Send for Approval Instruction Name. You register this message under your custom application.
Confirm Send for Approval Instruction Name:
The text associated with this message name is displayed in the confirmation page immediately after the standard confirmation message. This text is only displayed when the process does not require approval.
The text associated with this message name is displayed in the confirmation page immediately after the standard confirmation message. This text is only displayed when the process requires approval.
Note: You must copy the delivered processes and make changes to the copy. If you make changes to the delivered processes, they will be overwritten when new patches are applied to your system.
See: Configuring Workflow Attribute Values
| Region | Tip Type | Message Name |
|---|---|---|
| Additional Information | Instruction | PQH_SS_REVIEW_ATTACH_INT |
| Additional Information | Instruction Text | PQH_SS_REVIEW_ADDL_INFO_INT |
For a list of flexfields for SSHR review pages, please see the corresponding functional descriptions.
Not applicable
This topic provides information to configure the Special Information Types page.
Special Information Types
The workflow details for this module are listed below:
Change Special Information Types
Not applicable
| Region | Tip Type | Message Name |
|---|---|---|
| Special Information Type Main Page | Instruction | HR_INST_SIT_OVERVIEW |
| Region | Tip Type | Message Name |
|---|---|---|
| Special Information Type Update Page | Instruction | HR_SIT_UPDATE_INSTRUC_TEXT_SS |
See: Adding Instructions to Web Pages
| Region | Flex Name | Flex Code |
|---|---|---|
| Special Person Information Type Details | Personal Analysis Flexfield | PEA |
| Region | Flex Name | Flex Code |
|---|---|---|
| Special Person Information Type Review | Personal Analysis Flexfield | PEA |
| Special Information Type Update Page | Additional Person Analysis Details | PER_PERSON_ANALYSES |
| Region | Flex Name | Flex Code |
|---|---|---|
| Special Information Type Review | Additional Person Analysis Details | PER_PERSON_ANALYSES |
| Special Information Type Review | Person Analysis Flexfield | PEA |
Not applicable
Decide how you want to use your SIT modules:
standalone - as an Employee or Manager menu
chained - as part of a self-service action flow
chained - as part of a Personal Information flow
Enable your SITs using the Special Information Types form. You must enable them for each business group and select at least the Enabled and Other check boxes.
See: Enabling Special Information Types, Oracle HRMS Enterprise and Workforce Management
Check the title of the SIT type. This title appears as the region header above the data in the self-service module.
Use the Personalization Framework to restrict the SIT types that are displayed. By default, all SIT types that are enabled using the above procedure are displayed in the self-service SIT module (defined by the selected person's business group), however, you can use the Personalization Framework to display only specific types.
To display only certain special information types, personalize the HR_PERSON_SIT_DETAILS_SS region at the appropriate level (for example, responsibility or function) and in the Flex Settings box for HrSitKeyFlex, list the key flexfield structure codes of only the types you wish to appear. After each structure code, list the names of the segments you wish to appear for that special information type. Separate multiple segments with single pipe symbols (|) and separate multiple structures with double pipe symbols (||).
Note: If you list a structure code with no segment names, the special information type does not appear on your self-service pages.
If you choose to only display certain SITs, you should also personalize the HR_PERSON_SIT_UPDATE_SS region and the HR_PERSON_SIT_REVIEW_SS region to correspond to the HR_PERSON_SIT_DETAILS_SS region.
This topic provides details to help you configure the Extra Information Types page.
Although EITs and SITs are similar in appearance, configuration steps differ due to underlying structural differences. You can currently set up EITs for the following HR entities:
People
Assignment
Location
Contacts
Extra Information Types
The workflow details for this module are listed below:
Change Extra Information Types
| Process Display Name | Function Activity Display Name | Function Activity Attribute Display Name |
|---|---|---|
| Change Extra Information Types | EIT | HR EIT TYPE |
HR EIT TYPE
This attribute value defines whether the EIT is a Person or Assignment EIT. The possible values are PERSON or ASSIGNMENT, and the default value is PERSON.
See: Configuring Workflow Attribute Values
| Region | Tip Type | Message Name |
|---|---|---|
| Extra Information Type Main Page | Instruction | HR_EIT_INSTRUCTION_TEXT_SS |
| Region | Tip Type | Message Name |
|---|---|---|
| Extra Information Type Update | Instruction | HR_EIT_UPDATE_INSTRUC_TEXT_SS |
See: Adding Instructions to Web Pages
| Region | Flex Name | Flex Code |
|---|---|---|
| Extra Information Type Update | Extra Person Information | Extra Person Info DDF |
| Region | Flex Name | Flex Code |
|---|---|---|
| Extra Information Type Update | Extra Person Information | Extra Person InfoDDF |
| Extra Information Update Page | Extra Person Info Details | PER_PEOPLE_EXTRA_INFO |
| Region | Flex Name | Flex Code |
|---|---|---|
| Extra Information Update Page | Extra Person Info Details | PER_PEOPLE_EXTRA_INFO |
Not applicable
First, you choose how you want to use your EIT modules:
standalone - as an Employee or Manager menu
chained - as part of a Manage Employment Events flow
chained - as part of a Personal Information flow
User responsibilities and business group legislation codes restrict the EITs that appear in a self service module. Before you can add the EIT function to an SSHR process, you must restrict the EITs available to your responsibilities. All EITs are available to all business groups and delivered responsibilities, in other words, there are no predefined legislation restrictions. All EITs are already available to the business group for your responsibility.
You enable EITs in the Information Types Security window.
Copy the EITs for the delivered Manager Self-Service or Employee Self-Service responsibility to a custom responsibility.
Delete the EITs that are not required for your responsibility.
Save your work.
Note: The Context Description for the descriptive flexfield context value for the EIT appears as the region header in the self-service module. You configure the Context Description in the Descriptive Flexfield Segments window.
The self-service EIT module displays all EITs you enable using the above steps.
If your responsibility only covers one business group, you can specify the required EITs directly in the Information Types region. If your responsibility covers multiple business groups, you need to include the EITs from the other business groups with your responsibility.
See: Setting Up Extra Information Types for a Responsibility, Oracle HRMS Configuring, Reporting, and System Administration Guide
Use the Personalization Framework to restrict which EIT segments appear on your self-service pages.
To display only certain segments, personalize the region at the appropriate level and list the names of the segments you wish to appear for that EIT. Separate multiple segments with single pipe symbols (|) and separate multiple structures with double pipe symbols (||).
Note: If you list a structure code with no segment names, the EIT does not appear on the page..
This topic provides information to configure the Allocated Checklists page.
| User Menu Name | Function Name |
|---|---|
| Manager Self-Service | Allocated Checklists |
| HR Professional | Allocated Checklists |
| Super HRMS Manager | Setup/Maintain Checklists |
Workflow Process Display Name
HR Checklist Notifier Workflow (HRCKLFYI)
HR Checklist (HRCKLTSK)
| Page | Flex Name | Flex Code |
|---|---|---|
| Add Task | Additional Allocated Task Details | PER_ALLOCATED_TASKS |
| Update Task | Additional Allocated Task Details | PER_ALLOCATED_TASKS |
| Add Checklist | Additional Allocated Checklist Details | PER_ALLOCATED_CHECKLISTS |
| Update Checklist | Additional Allocated Checklist Details | PER_ALLOCATED_CHECKLISTS |
For a complete overview of the configuration steps for checklists, see: Setting Up Checklists, Oracle HRMS Workforce Sourcing, Deployment, and Talent Management Guide.
This topic provides information on configuring the My Information and My Employee Information View.
Using personalizations, you enable only the functionality, information, and controls you want to make available to users. For example, you can display only the column headings of your choice in Summary and Details views. Consider the following personalizations specific to My Employee Information:
Enable Manager Actions Icon
Enable Effective Date
Enable My List
Enable Search Filter
Name Format
You can navigate to Manager Actions and initiate a self-service action for employees listed on My Employee Information, My List, or Advanced Search pages. To do this, enable the Action icon. Your Employee Type (EMP or CWK) determines whether you navigate to the Manager Actions or the Contingent Worker Manager Actions function. You can enable the Action icon on the following pages:
My Employee Information
My List
Simple Search
Advanced Search
See: The Personalization Framework
See: OA Framework Personalization and Extensibility Guide.
My Employee Information
The main page for My Employee Information displays information in six categories, grouped on the following sub tabs:
Employment
Salary
Performance
Training
Absence
Job Applications
Effort Distribution
Contracts
Note: The Training, Effort Distribution, and Contracts tabs are hidden by default. To display these tabs, see the section Menu and Function Names, below.
Enable the Action icon for each tab by clicking the Personalize Page link. Apply the default scope of Page: 'Oracle Self Service Human Resources: My Employee Information'.
Using the Employment tab as an example, navigate the following nodes:
Default Single Column: Manager Views
Sub Tab Layout: (subTabRN)
Stack Layout: Employment
Query: Employment.EmpQueryRN
For each tab, navigate the child nodes beneath Query to enable the Action icon when you view selected people from search results or My List:
Table: Employment
Image: Action
For each tab, the sibling nodes beside Query (beneath Stack Layout) enable the Action icon for position hierarchies and supervisor hierarchies. Navigate the following nodes beneath Stack Layout:
H Grid: [Supervisory Hierarchy|Position Hierarchy]
Image: Action
To enable the Action icon at the function, location, site, organization, or responsibility level, click the Personalize icon and set the value of the Rendered field corresponding to the level.
Repeat the above steps in a similar way for the remaining tabs.
Note: When you personalize at the page level by selecting a scope using the Page: prefix, as shown here, your personalizations are unique to that page. Shared regions can appear on multiple pages. When you select a scope using the Shared Region: prefix (such as Quick Search), your changes propagate to all instances of the region on all pages that use it.
My List
To personalize the My List page, click the Manage My List link to display the My List page. Set the scope on the Choose Personalization Context page to Shared Region: My List. Navigate the following nodes:
Stack Layout: MyList
Table: People in My List
Image: Action
For information on how to enable the Manage My List link, see Enable My List, below.
Simple Search
To personalize the Simple Search page, enter text in the Quick Search field and press Go to display the page. Click the Personalize Basic Search link, and accept the default scope of Region: Basic Search. Navigate the following nodes:
Default Single Column: Basic Search
Table: People
Image: Action
Advanced Search
To personalize the Advance Search page, click the Advanced Search link to display the page. Click the Personalize Advanced search link, and accept the default scope of Region: Advanced Search. Navigate the following nodes:
Default Single Column: Advanced Search
Query: Advanced Search
Table: People
Image: Action
Enable the Effective Date field to display snapshot views at a point in time in Hierarchy or My List views.
To do this, click the Personalize Effective Date and View As link, and accept the default scope of Region: Effective Date and View As. To enable the Effective Date field and the Go button, navigate the following nodes:
Flow Layout: Effective Date and View As
Row Layout: Effective Date
Message Text Input: Effective Date
Submit Button: Go
Enable My List features by adding the My List entry to the context switcher. See Lookups, below.
The Manage My List page enables you to view or delete My List members. Enable the Manage My List link on the My Employee Information or Basic Search page using the Personalize Page link. Navigate the following nodes:
Page: [My Employee Information|Basic Search]
Scope: 'Shared Region: Quick Search'
Row Layout: Quick Search
Link: Manage My List
The Add To My List button enables you to add selected people to My List. Enable the Add to My List button on the Basic Search and Advanced Search pages using the Personalize Page link. Navigate the following nodes from the Basic Search page:
Scope: Shared Region: Basic Search
Default Single Column: Basic Search
Table: People
Table Selection
Multiple Selection
Selection Button: Add To My List
Navigate the following nodes from the Advanced Search page:
Scope: 'Shared Region: Advanced Search'
Default Single Column: Basic Search
Query: Advanced Search
Table: People
Table Selection
Multiple Selection
Selection Button: Add To My List
To filter name searches, enable the search filter list for First Name, Last Name, or Full Name on the My Employee Information page, the Basic Search Page, or the My List page. If you do not enable the list, users see only the Name label and the Search field, and the default filter is Last Name. Navigate the following nodes:
Page: [My Employee Information|Basic Search|My List]
Scope: Shared Region: Quick Search
Row Layout: Quick Search
Message Choice: (SearchFilter)
The My Information and My Employee Information pages display names in brief format by default. If you prefer to see the full name of the employee or worker, set the profile option HR:Display Person Name to Full Name.
In the My Information and My Employee Information pages, the position and job names are displayed using a concatenated flexfield format. If required, you can use customer overrides to configure a user-defined format for displaying position and job names. For example, you can display a name using fewer segments.
For more information on overrides, see: Legislation and Customer Overrides.
Navigation is available from the Employee or Manager Self Service menu, or new menus you configure. In addition to including the My Employee Information function in new menus, add the following predefined submenus as-is:
HR_EMP_VIEWS_FUNC_MENU (My Information Functions)
HR_MGR_VIEWS_FUNC_MENU (My Employee Information Functions)
Submenus provide Oracle Applications Framework page authentication only, you need not copy or recreate them.
Note: HR professionals can enter My Employee Information using Advanced Search. Add the Advanced Search function to the HR Professional menu.
| Menu Name | User Menu Name | Function Name |
|---|---|---|
| HR_EMPLOYEE_DIRECT_ACCESS_V4.0 | Employee Self Service | My Information |
| HR_LINE_MANAGER_ACCESS_V4.0 | Manager Self Service | My Employee Information |
Note: You cannot change tab sequence, but you can use standard AOL menu exclusion functionality at the responsibility level to show and hide tabs. Make your changes to the My Information Views Sub Tab Menu (HR_EMP_VIEWS_SUB_TABS) or the My Employee Information Views Sub Tab Menu (HR_MGR_VIEWS_SUB_TABS). See: Configuring Tabbed Regions, To remove a tabbed region or button from display.
To enable My List functionality, enable My List in the following lookup.
| Lookup | Display Name |
|---|---|
| HR_MGRV_APPL_CONTEXT | Information Views Application Context Switcher |
Note: You must also enable the navigation button Manage My List to the My Employee Information page, and the navigation button Add to My List to Simple and Advanced Search Results pages.
Not applicable
The following tables describe configurable tips and instructions.
| Region Name | Tip Type | Message Name |
| Employee Views | Instruction | HR_EMPV_PAGE_INSTR |
| Employee History Table | Instruction | HR_EMPV_EMP_TABINSTR |
| Salary History Table | Instruction | HR_EMPV_SAL_TABINSTR |
| Performance History Table | Instruction | HR_EMPV_PERF_TABINSTR |
| Training History Table | Instruction | HR_EMPV_TRNG_TABINSTR |
| Absence History Table | Instruction | HR_EMPV_ABS_TABINSTR |
| Application History Table | Instruction | HR_EMPV_APPLN_TABINSTR |
| Region Name | Tip Type | Message Name |
| Manager Views | Instruction | HR_MGRV_PAGE_INSTR |
| Training History Table | Instruction | HR_MGRV_TRNG_TABINST |
The following tables describe available configurable flexfields.
| Region Name | Flexfield Name | Message Name |
| Employee History Table | Additional Assignment Details | PER_ASSIGNMENTS |
| Employee History Table | Add'l Period of Service Det's | PER_PERIODS_OF_SERVICE |
| Employee History Table | Add'l Period of Placement Det's | PER_PERIODS_OF_PLACEMENT |
| Employee History Table | Add'l Salary Admin. Details | PER_PAY_PROPOSALS |
| Performance History Table | Review Addl Information | PER_PERFORMANCE_REVIEWS |
| Performance History Table | Additional Appraisal Details | PER_APPRAISALS |
| Absence History Table | Additional Absence Details | PER_ABSENCE_ATTENDANCES |
| Application History Table | Additional Application Details | PER_APPLICATIONS |
| Employee Views | Add'l Salary Admin. Details | PER_PAY_PROPOSALS |
| Employee Views | Proposal Component Addl Info | PER_PAY_PROPOSAL_COMPONENTS |
| Region Name | Flexfield Name | Message Name |
| Employment Details | Additional Assignment Details | PER_ASSIGNMENTS |
| Employment Details | Add'l Period of Service Det's | PER_PERIODS_OF_SERVICE |
| Employment Details | Add'l Period of Placement Det's | PER_PERIODS_OF_PLACEMENT |
| Employee History Table | Add'l Salary Admin. Details | PER_PAY_PROPOSALS |
| Employee History Table | Add'l Period of Service Det's | PER_PERFORMANCE_REVIEWS |
| Employee History Table | Add'l Period of Placement Det's | PER_APPRAISALS |
| Salary Details | Add'l Salary Admin. Details | PER_PAY_PROPOSALS |
| Performance History Table | Review Addl Information | PER_ABSENCE_ATTENDANCES |
| Performance History Table | Additional Appraisal Details | PER_APPLICATIONS |
| Training History Table | Additional Delegate Booking Information | OTA_DELEGATE_BOOKINGS |
| Training History Table | Add'l Non OTA Training History Info. | OTA_NOTRING_HISTORIES |
| Employee History Table | Additional Absence Details | PER_ABSENCE_ATTENDANCES |
| Application History Table | Additional Application Details | PER_APPLICATIONS |
| Application History Table | Additional Assignment Details | PER_ASSIGNMENTS |
You can display a position hierarchy instead of a supervisory hierarchy in My Employee Information.
| Profile | Configurable Levels | Values | Default |
|---|---|---|---|
| HR: Display Position Hierarchy | Site | Yes/No | No |
| HR: Enable User Personalization | All | Yes/No | No |
This topic provides information on configuring the Employee Information view.
This module can be accessed from the following menus and functions:
| User Menu Name | Function Name |
|---|---|
| HR Views | HR Views |
See: Defining User Access and Menus
The workflow details for this module are listed below:
Not applicable
Not applicable
Not applicable
| Region | Flex Name | Flex Code |
|---|---|---|
| EPI Address Detail Region | Personal Address Information | Address Structure |
| EPI Additional Person Details | Additional Personal Details | PER_PEOPLE |
| EPI Further Person Information | Further Person Information | Person Developer DF |
Not applicable
This topic provides information on configuring the Assignment Details view.
This module can be accessed from the following menus and functions:
| User Menu Name | Function Name |
|---|---|
| HR Views | View Employee Assignment Details |
See: Defining User Access and Menus
The workflow details for this module are listed below:
Not applicable
Not applicable
Not applicable
| Region | Flex Name | Flex Code |
|---|---|---|
| AD Current Assignment Region | Job Flexfield | JOB |
| AD Current Assignment Region | Position Flexfield | POS |
| AD Current Assignment Region | Grade Flexfield | GRD |
| AD Additional Assignment Details Desc Flex Region | Additional Assignment Details | PER_ASSIGNMENTS |
| AD Assignment History Detail Region | Job Flexfield | JOB |
| AD Assignment History Detail Region | Position Flexfield | POS |
| AD Assignment History Detail Region | Grade Flexfield | GRD |
| AD Assignment Statutory Info | Soft Coded Key Flex | SCL |
Not applicable
This topic provides information on configuring the Compensation Activity view.
Personalization
When HR managers or Payroll managers log in to Oracle SSHR using the HR Professional responsibility to view the compensation details for employees in the Compensation Activity tabbed region, they can now view the compensation activity for all element types. Oracle SSHR displays all elements by default. If you want to display only specific elements, then you can use the Personalization feature to set the default priority using the Default Priority column in the Table: Elements Region.
The Compensation Activity view displays all the elements for a worker unless they are linked to benefit plans and, therefore, have rates defined. If this is the case, only the rates are displayed. If you want to restrict the elements displayed in this view, create an element set (of type Customization Set) containing the elements you want to display, and select this element set in the Element Set Name user profile option.
This module can be accessed from the following menus and functions:
| User Menu Name | Function Name |
|---|---|
| HR Views | View Employee Compensation Activity |
See: Defining User Access and Menus
The workflow details for this module are listed below:
Not applicable
Not applicable
Not applicable
| Region | Flex Name | Flex Code |
|---|---|---|
| CA Work Detail Region | Job Flexfield | JOB |
| CA Work Detail Region | Position Flexfield | POS |
| CA Work Detail Region | Grade Flexfield | GRD |
| CA Additional Salary Details Desc Flex Region | Add'l Salary Admin Details | PER_PAY_PROPOSALS |
| Profile | Configurable Levels | Value | Default Value |
|---|---|---|---|
| Element Set Name | All | Element Set | Null |
See: Defining an Element or Distribution Set, Oracle HRMS Payroll Processing Management Guide
This topic provides information on configuring the Termination History view.
This module can be accessed from the following menus and functions:
| User Menu Name | Function Name |
|---|---|
| HR Views | View Employee Termination History |
See: Defining User Access and Menus
The workflow details for this module are listed below:
Not applicable
Not applicable
Not applicable
| Region | Flex Name | Flex Code |
|---|---|---|
| TH Work Detail Region | Job Flexfield | JOB |
| TH Work Detail Region | Position Flexfield | POS |
| TH Work Detail Region | Grade Flexfield | GRD |
| TH Additional Periods of Service Desc Flex Region | Add'l Period of Service Det's | PER_PERIODS_OF_SERVICE |
| TH Additional Periods of Service Information Desc Flex Region | Add'l Periods of Service Information | PER_PDS_DEVELOPER_DF |
See: Configuring Flex Segments
Not applicable
This topic provides information on configuring the search functions for HR views.
These modules can be accessed from the following menus and functions:
| User Menu Name | Function Name |
|---|---|
| HR User Self Service (HR_USER_SELF_SERVICE_V4.0) | HR Views Person Search Initial Screen |
| HR Views Menu (HR_VIEWS_MENU) | HR Views Person Search |
See: Defining User Access and Menus
The workflow details for this module are listed below:
Not applicable
Not applicable
Not applicable
Not applicable
Not applicable
This topic provides information to configure the Location module.
Not applicable
The workflow details for this module are listed below:
Location
| Process Display Name | Function Activity Display Name | Function Activity Attribute Display Name |
|---|---|---|
| Location | Location | Hr Null Allowed |
| Location | Location | HR Location Required |
| Location | Location | Hr Use Defaults |
| Location | Location | Hr Override Defaults |
| Location | Location | HR Element Warning |
HR Null Allowed:
Allows null location for an employee or worker.
HR Location Required:
Defines whether the location is required for an employee or worker.
HR Use Defaults:
The location can be changed to the default locations which are the user's Organization Location or Position Location. This is enforced by displaying the locations in a poplist.
HR Override Defaults:
The location can be changed to any global location or any location in the user's business group. The locations are displayed in a list of values if this attribute is called.
HR Element Warning:
Defines whether or not to display the HR element warning.
See: Configuring Workflow Attribute Values
| Region | Tip Type | Message Name |
|---|---|---|
| Change Location | Instruction | HR_INST_TOP_COMMON_TEXT |
| Change Location | Long Message | HR_TIP_LOCATION_CODE |
See: Adding Instructions to Web Pages
| Region | Flex Name | Flex Code |
|---|---|---|
| Location | Location Address | Address Location |
| Location | Additional Assignment Details | PER_ASSIGNMENTS |
Not applicable
This page provides information to configure the Work Schedule function.
Not applicable
The workflow details for this module are listed below:
Change Work Schedule
Not applicable
| Region Name | Tip Type | Message Name |
|---|---|---|
| Work Schedule | Long Message | HR_INST_WORK_SCHED_MAIN |
| Work Schedule | Short Tip | HR_TIP_WORK_START_TIME |
| Work Schedule | Short Tip | HR_TIP_WORK_END_TIME |
See: Adding Instructions to Web Pages
| Region Name | Flex Name | Flex Code |
|---|---|---|
| Work Schedule | Soft coded KeyFlexfield | SCL |
| Work Schedule | Additional Assignment Details | PER_ASSIGNMENTS |
Not applicable
This topic provides information to configure the Change Pay function.
Not applicable
The workflow details for this module are listed below:
| Process Display Name | Usage |
|---|---|
| Change Pay | Main Process |
| Hire or Placement | Main Process |
| Worker Status Change | Main Process |
| Change Hours | Main Process |
| Assignment Rate/Payrate | Sub Process |
| Quick Change Hours | Main Process |
The main processes above use the sub process Assignment Rate/Payrate. The Workflow Attribute "Selected Person Type" drives the decision to switch between displaying the Change Pay page (Selected Person Type = Employee) and the Assignment Rate page (Selected Person Type = Contingent Worker).
The Applicant hire process uses the same workflow process as Hire or Placement (New Hire).
The Quick Change Hours process (HR_QK_CHANGE_HOURS_JSP_PRC) is a change hours process in addition to the existing Change Hours process (HR_CHANGE_HOURS_PRC) that includes the Change Pay transaction page. Using this process, managers can quickly change the work schedule and assignment category of a worker and submit the transaction, without requiring to change pay.
If you want to use the Quick Change Hours process, then you must change the name of process in the predefined or custom HR_CHANGE_HOURS function.
For example, by default, the parameters of the predefined HR_CHANGE_HOURS_SS function are:
pAMETranType=SSHRMS&pAMEAppId=800&pPayRate=Y&pProcessName=HR_CHG_HOURS_JSP_PRC&pItemType=HRSSA&pCalledFrom=HR_CHANGE_HOURS_SS&pEffectiveDate=
The process that is used in the predefined function is the HR_CHG_HOURS_JSP_PRC, which is a standard Change Hours process.
To use the Quick Change Hours process, change the value of the pProcessName parameter as pProcessName=HR_QK_CHANGE_HOURS_JSP_PRC.
| Process Display Name | Function Activity Display Name | Function Activity Attribute Display Name |
|---|---|---|
| Change Pay | HR_CHANGE_PAY_JSP_PRC | Change Pay, Assignment Rate |
See: Configuring Workflow Attributes
Not Applicable
| Region | Flex Name | Flex Code |
|---|---|---|
| Pay Rate Salary Admin Flex Cell | Add'l Salary Admin Details | PER_PAY_PROPOSALS |
| Pay Rate Multiple Table | Proposal Component Addl Info | PER_PAY_PROPOSAL_COMPONENTS |
| Profile | Configurable Levels | Values | Default |
|---|---|---|---|
| HR: Base Salary Required | Site | Yes/No | Null |
HR: Base Salary Required
When you set this profile option to Yes, if a person's assignment has a salary basis assigned but no pay proposal, the Description and Salary fields will be mandatory. The user will be forced to enter values for these fields.
See: User Profiles, Oracle HRMS Configuring, Reporting, and System Administration Guide
This topic provides information to configure the Assignment Rate module.
Not applicable
The workflow details for this module are listed below:
| Process Display Name | Usage |
|---|---|
| Change Pay | Main Process |
| New Hire | Main Process |
| Worker Status Change | Main Process |
| Change Hours | Main Process |
| Assignment Rate/Payrate | Sub Process |
The main processes above use the sub process Assignment Rate/Payrate. The Workflow Attribute "Selected Person Type" drives the decision to switch between displaying the Pay Rate page (Selected Person Type = Employee) and the Assignment Rate page (Selected Person Type = Contingent Worker).
| Process Display Name | Function Activity Display Name | Function Activity Attribute Display Name |
|---|---|---|
| Change Pay | HR_P_RATE_JSP_PRC | Pay Rate, Assignment Rate |
See: Configuring Workflow Attributes
| Region | Tip Type | Message Name |
|---|---|---|
| AssignmentRatePG | Instruction | HR_ASSIGNMENT_RATE_INST |
See: Adding Instructions to Web Pages
Not applicable.
| Profile | Configurable Levels | Values | Default |
|---|---|---|---|
| PO: Services Procurement Enabled | Site | Yes/No | No |
If Oracle Services Procurement is installed and licensed, and the user profile option PO: Services Procurement Enabled is set to Yes, assignment rate information is obtained automatically from Oracle Services Procurement.
This topic provides information on configuring the Documents of Record page.
You can access this module from the following menus and functions:
| User Menu Name | Function Name |
|---|---|
| Manager Self Service | Documents of Record |
| Employee Self Service | Documents of Record |
| HRMS Navigator (HR Professional menus) | People > Search Documents of Record People > Enter and Maintain > Documents of Record (access from task flow). FastPath > Documents of Record. |
The workflow details for this function are listed below:
Notify Document of Record Reviewee Process (HR_NOTIFY_DOR_REVIEWEE_PRC)
Notify Document of Record Reviewer Process (HR_NOTIFY_DOR_REVIEWER_PRC)
The following attributes are used in the Notify Document of Record Reviewee process and Notify Document of Record Reviewer process:
| Activity Display Name | Attribute Display Name | Description |
|---|---|---|
| Notify Document of Record Reviewee/Notify Document of Record Reviewer | Reviewee | Name of person whose document of record is created. |
| Document of Record Type | Type of document being created. | |
| Valid From | Validity start date for document. | |
| Valid To | Validity end date for document. | |
| Here | URL of document of record page. | |
| Reviewer | Name of person who reviews document of record. | |
| Review Action | Action being carried out, for example, creation or deletion of document. | |
| Effective Date | Effective date for transaction. |
| Region | Flex Prompt (SSHR) | Flex Name |
|---|---|---|
| Extra Information | Document Type | Extra Document Information |
| Additional Document Details | AddDocDtlsDff | Extra Document Info Details |
None
To supplement the delivered document types, categories, and subcategories, you can create your own objects to suit your business requirements.
See: Creating Document Categories, Subcategories, and Types
The supplied Documents of Record function does not use approvals, by default.
The following are the features of the supplied functions:
| Function Name | User Function Name | Web HTML Call | Parameters |
|---|---|---|---|
| HR_DOR_SS | Documents of Record | OA.jsp?page=/oracle/apps/per/dor/webui/DocsOfRecordForPersonPG&akRegionApplicationId=800 | pItemType=HRCORE&pNtfyReviewerPrc=HR_NOTIFY_DOR_REVIEWER_PRC&pNtfyRevieweePrc=HR_NOTIFY_DOR_REVIEWEE_PRC&pCalledFrom=HR_DOR_SS&OAFunc=HR_DOR_SS&addBreadCrumb=Y |
| HR_DOR_MGR_SS | Documents of Record | OA.jsp?akRegionCode=HR_PERSON_TREE_TOP_SS&akRegionApplicationId=800 | pCalledFrom=HR_DOR_SS&pManagerEnabled=Y&addBreadCrumb=Y |
To use approvals in the Documents of Record functionality, Oracle SSHR uses the following predefined components:
Oracle Approvals Management (AME) transaction type for Oracle SSHR
pAMETranType=SSHRMS
This parameter identifies whether the Documents of Record function requires an approval workflow and AME process or normal verification process.
Predefined HR workflow item type
HRSSA
Workflow process delivered with the HRSSA workflow to support the approval process for the Documents of Record functionality:
PER_DOR_JSP_PRC
Based on your business requirements, to implement approvals in the Documents of Record functionality, you can follow any of the approaches:
You can change the parameters of the delivered HR_DOR_SS form function using the Form Functions window.
Add the parameter values as given in the following example:
pItemType=HRSSA&pAMETranType=SSHRMS&pAMEAppId=800&pProcessName=PER_DOR_JSP_PRC&pFromMenu=Y&pApprovalMode=YD&OAFunc=HR_DOR_SS&pCalledFrom=HR_DOR_SS
You can create a custom function to use the approvals feature. Complete the following steps:
Using the Form Functions window, copy the supplied function: HR_DOR_SS and create a custom function.
In the Parameter field of the custom form function, edit the values of the form function to add the following predefined components.
Add the parameter values as given in the following example:
pItemType=HRSSA&pAMETranType=SSHRMS&pAMEAppId=800&pProcessName=PER_DOR_JSP_PRC&pFromMenu=Y&pApprovalMode=YD&OAFunc=HR_DOR_SS&pCalledFrom=HR_DOR_SS
Create a custom function: HR_DOR_MGR_SS and modify the parameters of this form function to include the custom HR_DOR_SS function.
Add the custom form functions to the Manager Self-Service, Employee Self-Service, and Contingent Worker Self-Service menus, as required.
For more information on how to define functions, see: Defining Functions for SSHR
To base approvals on your business requirements, you can:
Customize the predefined workflow process PER_DOR_JSP_PRC using the Workflow Builder.
Customize the predefined AME transaction type SSHRMS to define conditions, rules, and attributes using Oracle Approvals Management (AME)
When you implement the approvals process for the Documents of Record functionality, Oracle SSHR displays the following changes:
On the Create Document of Record or the Update Document of Record page, a Next button is displayed. When workers or managers click this button, the Review page appears.
The Documents of Record Review page is similar to the standard SSHR Review page. This page displays the following regions:
Proposed region with document details.
Comments to Approver, where the transaction creator can add comments.
Supporting Documents region to add attachments.
Approvers region that shows a list of approvers.
Add Adhoc Approver to select additional approvers and recipients of the FYI notifications.
User can click Submit to route the transaction for approval.
The Update Documents of Record Review page shows two columns: Current and Proposed.
The Documents of Record for Person page displays the transaction status of a document that is submitted for approval. If the transaction is pending approval, then the Update feature is unavailable. This page displays the document of record details in a table. Users can click the View icon to view further details on the View Document of Record page.
The Notification page that an approver receives to review the document of record does not display the Return for Correction button and the Update link.
The Save For Later and inadvertent Save For Later feature are not available with approvals for Documents of Record.
This topics provides details about the Termination module.
You can access this module from the following menus and functions:
| User Menu Name | Function Name |
|---|---|
| Manager Self Service | Termination Mgr |
The workflow details for this module are listed below:
| Process Display Name | Usage |
|---|---|
| Termination | Main Process |
| Quick Termination | Main Process |
The Quick Termination process (HR_QK_TERMINATION_JSP_PRC) is in addition to the existing Termination process (HR_TERMINATION_JSP_PRC). Using this process managers can enter termination details of their workers and submit the transaction for approval, without having to navigate to the 'Change Manager' page to reallocate the workers who report to the terminated worker, if the terminated worker is a manager.
Note: If you use the process named HR_QK_TERMINATION_JSP_PRC, then to automatically move the workers reporting to the terminated manager to the terminated manager's manager, the parameter &pQkFn in the HR_TERMINATION_SS function must be set to Y.
Complete the following steps:
Log in to the System Administrator responsibility.
Navigate to the Function window.
Search for the HR_TERMINATION_SS function.
Click the Form tab.
Change the "Parameters" value to the following:
pAMETranType=SSHRMS&pAMEAppId=800&pProcessName=HR_QK_TERMINATION_JSP_PRC&pItemType=HRSSA&pCalledFrom=HR_TERMINATION_SS&pEffectiveDate=&pQkFn=Y
When enterprises use the Quick Termination process, they can set the HR: No Supervisor Error or Warning profile option. This profile option determines the processing behavior of the application when users initiate termination transactions of employees who are managers but do not have a supervisor. If the profile option value is set to Error, then the application does not allow the user to proceed with the termination transaction of a manager who does not have a supervisor. If the profile option value is set to Warning, then the application allows the user to proceed with the termination transaction of a manager who does not have a supervisor. However, as the terminated manager does not have a supervisor the application does not reassign the terminated manager's subordinate workers. In such cases, the HR administrator must assign a supervisor to the subordinate workers using the Oracle HRMS Assignment window.
If you want to use the Quick Termination process, then you must change the name of process in the predefined or custom HR_TERMINATION_SS function.
For example, by default, the parameters of the predefined HR_TERMINATION_SS function are:
pAMETranType=SSHRMS&pAMEAppId=800&pProcessName=HR_TERMINATION_JSP_PRC&pItemType=HRSSA&pCalledFrom=HR_TERMINATION_SS&pEffectiveDate=
The process that is used in the predefined function is the HR_TERMINATION_JSP_PRC, which is a standard Termination process
To use the Quick Change Hours process, change the value of the pProcessName parameter as pProcessName= HR_QK_TERMINATION_JSP_PRC.
| Process Display Name | Function Activity Display Name | Function Activity Attribute Display Name |
|---|---|---|
| Termination Process | Termination Page | Termination Reason Lookup Codes |
| Region | Tip Type | Message Name |
|---|---|---|
| Termination Details | Long Message | HR_INST_TERMINATION |
See: Adding Instructions to Web Pages
| Region | Flex Name | Flex Code |
|---|---|---|
| Termination Details | Additional Period of Service Details | PER_PERIODS_OF_SERVICE |
| Termination Details | Additional Period of Service Information | PER_PDS_DEVELOPER_DF |
| Profile | Configurable Levels | Values | Default |
|---|---|---|---|
| HR: No Supervisor Error or Warning | Site, Application, Responsibility, User | Warning Error |
HR: No Supervisor Error or Warning
Set this profile option if you are using the quick Termination HR_QK_TERMINATION_JSP_PRC function. When enterprises use the Quick Termination process, they can set the HR: No Supervisor Error or Warning profile option. This profile option determines the processing behavior of the application when users initiate termination transactions of employees who are managers but do not have a supervisor. If the profile option value is set to Error, then the application does not allow the user to proceed with the termination transaction of a manager who does not have a supervisor. If the profile option value is set to Warning, then the application allows the user to proceed with the termination transaction of a manager who does not have a supervisor. However, as the terminated manager does not have a supervisor the application does not reassign the terminated manager's subordinate workers. In such cases, the HR administrator must assign a supervisor to the subordinate workers using the Oracle HRMS Assignment window.
This topic provides details about the Voluntary Termination module.
You can access this module from the following menus and functions:
| User Menu Name | Function Name |
|---|---|
| Employee Self Service | Voluntary Termination Emp |
The workflow details for this module are listed below:
Workflow: HRSSA
Termination Process (HR_TERMINATION_JSP_PRC)
Employee or Contingent Worker Termination (sub process)
| Process Display Name | Function Display Name | Function Activity Attribute Display Name |
|---|---|---|
| Termination Process | Termination Page V4.0 (HR_TERMINATION_JSP_FCT) | Termination Reason Lookup Codes Employee (TERM_REASON_LOOKUP_CODES_EMP) |
Configuring the Termination Reason Lookup Codes Employee Attribute
The Reason field on the Voluntary Termination page uses the Leaving Reason (LEAV_REAS) lookup type, which managers use when they terminate employees. Values for the Reason field for Termination that are available in Manager Self-Service may not be applicable to the Voluntary Termination process that employees initiate.
Enterprises can control the values that appear in the Reason field on the Voluntary Termination page at the workflow level using the function level workflow attribute : TERM_REASON_LOOKUP_CODES_EMP that is delivered with the workflow function:
Termination Page V4.0 (HR_TERMINATION_JSP_FCT)
To display specific reasons in the Voluntary Termination page for employees, the system administrator must enter the lookup codes separated with pipe symbol (|).
By default, when an employee who has direct subordinates requests voluntary termination, Oracle SSHR does not display the Change Manager page. The Bypass Change Manager node attribute of the Branch on Presence of Subordinates V4.0 is set to Yes.
In the event of the employee being a manager to an organization, the Update Organization Manager page does not appear in the voluntary termination business flow. The Bypass Organization Manager attribute of the Branch on Organization Manager function is set to Yes.
Based on your business requirements, to display the Change Manager and Update Organization Manager pages, you must set the following node attributes:
| Function | Node Attribute | Node Value |
|---|---|---|
| Branch on Presence of Subordinates V4.0 ( HR_BRANCH_ON_SUBORDINATES_FCT) | Bypass Change Manager (BYPASS_CHG_MGR) | No |
| Branch on Organization Manager (HR_BRANCH_ON_COST_CENTER_MGR) | Bypass Organization Manager (BYPASS_ORG_MGR) | No |
For information on how to configure workflow attributes, see: Configuring Workflow Attribute Values
| Region | Tip Type | Message Name |
|---|---|---|
| Termination Details | Instruction | HR_50704_TERM_NTF_DATE_TIP |
The following warning messages appear when approvers receive voluntary termination notifications:
| Region | Tip Type | Message Name | Default Text | Message Context |
|---|---|---|---|---|
| Notification Details | Warning | HR_50706_ASSIGN_DIRECTS_MSG | This employee has direct reports. Reassign the direct reports to another manager. | This message appears if the employee who requests voluntary termination has directs. |
| Notification Details | Warning | HR_50707_ASSIGN_ORG_MGR_MSG | This employee is an organization manager. Select another organization manager. | This message appears if the employee who requests voluntary termination is an organization manager. |
See: Adding Instructions to Web Pages
| Region | Flex Name | Flex Code |
|---|---|---|
| Termination Details | Additional Period of Service Details | PER_PERIODS_OF_SERVICE |
| Termination Details | Additional Period of Service Information | PER_PDS_DEVELOPER_DF |
Not applicable
The following fields on the Voluntary Termination page are hidden by default. Using personalization, these fields can be displayed:
Last Standard Process Date
Projected Date
Final Process Date
Person Type
Assignment Status
Rehire
Rehire Reason
Additional Period of Service Details flexfield
Additional Period of Service Information flexfield
This topics provides details about the Voluntary Terminate Placement module.
You can access this module from the following menus and functions:
| User Menu Name | Function Name |
|---|---|
| Contingent Worker Self-Service | Voluntary Termination Emp |
The workflow details for this module are listed below:
Workflow: HRSSA
Termination Process (HR_TERMINATION_JSP_PRC)
Employee or Contingent Worker Termination (HR_EMP_OR_CWK_TERM_JSP_PRC), which is a sub process.
Note: The Termination process uses the sub process Employee or Contingent Worker Termination. The Workflow Attribute "Selected Person Type" drives the decision to switch between displaying the Voluntary Termination page (Selected Person Type = Employee) and the Voluntary Terminate Placement page (Selected Person Type = Contingent Worker).
| Process Display Name | Function Display Name | Function Activity Attribute Display Name |
|---|---|---|
| Termination Process | CWK Termination Page (HR_CWK_TERMINATION_JSP_FCT) | Termination Reason Lookup Codes Employee (TERM_REASON_LOOKUP_CODES_EMP) |
Configuring the Termination Reason Lookup Codes Employee Attribute
The Reason field on the Voluntary Terminate Placement page uses the lookup type Leaving Reason (LEAV_REAS), which managers use when they end placement of workers. Values for the Reason field for ending placement that are available in Manager Self-Service may not be applicable to the Voluntary Terminate Placement process that contingent workers initiate.
Enterprises can control the values that appear in the Reason field on the Voluntary Terminate Placement page at the workflow level using the function level workflow attribute : TERM_REASON_LOOKUP_CODES_EMP that is delivered with the workflow function:
CWK Termination Page (HR_CWK_TERMINATION_JSP_FCT)
To display specific reasons in the Voluntary Terminate Placement page for contingent workers, the system administrator must enter the lookup codes separated with pipe symbol (|).
By default, when a contingent worker who has direct subordinates requests voluntary termination of placement, Oracle SSHR does not display the Change Manager page. The Bypass Change Manager node attribute of the Branch on Presence of Subordinates V4.0 is set to Yes.
Based on your business requirement, to display the Change Manager, you must set the node attribute value to No:
| Function | Node Attribute | Node Value |
|---|---|---|
| Branch on Presence of Subordinates V4.0 ( HR_BRANCH_ON_SUBORDINATES_FCT) | Bypass Change Manager (BYPASS_CHG_MGR) | No |
For information on how to configure workflow attributes, see: Configuring Workflow Attribute Values
| Region | Tip Type | Message Name |
|---|---|---|
| Termination Details | Long Message | HR_INST_CWK_TERMINATION |
The following warning message appears when approvers receive voluntary termination notifications:
| Region | Tip Type | Message Name |
|---|---|---|
| Notification Details | Warning | HR_50706_ASSIGN_DIRECTS_MSG |
See: Adding Instructions to Web Pages
| Region | Flex Name | Flex Code |
|---|---|---|
| Termination Details | Additional Period of Service Details | PER_PERIODS_OF_SERVICE |
| Termination Details | Additional Period of Service Information | PER_PDS_DEVELOPER_DF |
Not applicable
The following fields on the Voluntary Terminate Placement page are hidden by default. Using personalization, these fields can be displayed:
Person Type
Additional Period of Service Details flexfield
Additional Period of Service Information flexfield
This topics provides details about the Reverse Termination module.
You can access this module from the following menus and functions:
| User Menu Name | Function Name |
|---|---|
| Manager Self Service | Reverse Termination Mgr |
The workflow details for this module are listed below:
The following workflow process is delivered with the HRSSA workflow:
Reverse Termination (HR_REVERSE_TERMINATION_JSP_PRC)
Not Applicable
| Region | Tip Type | Message Name |
|---|---|---|
| Search Terminated Employee | Instruction Text | HR_50641_INST_SEARCH_EXEMP |
| Search Terminated Employee | Instruction Text | HR_50642_FUTURE_TERM_HELP |
| Region | Flex Name | Flex Code |
|---|---|---|
| Termination Details | Additional Period of Service Details | PER_PERIODS_OF_SERVICE |
| Termination Details | Additional Period of Service Information | PER_PDS_DEVELOPER_DF |
Not applicable
Review Page
Depending on the reverse termination action that managers process, any one of the following message appears on the Review page:
Message Name: HR_50649_REVERSE_TERM_REVIEW
Message token: &REVIEW_MESSAGE: Application adds the following messages dynamically based on the context.
| Region | Tip Type | Default Message Text |
|---|---|---|
| Review | Message | Reverse termination action clears the termination details and reinstates the assignment to the status prior to the termination. Person Type changes from Ex-Employee to Employee. |
| Review | Message | Reverse termination action clears the termination details and reinstates the assignment to the status prior to the termination. Person Type changes from Ex-Contingent Worker to Contingent Worker. |
| Review | Message | Reverse termination action clears the termination details and reinstates the assignment to the status prior to the termination. |
In the search results table of the Search Terminated Employee page, the following fields are hidden by default.
Rehire Recommendation
Rehire Reason
Job
Grade
Using Personalization you can display the hidden fields, if required.
This topic provides information on configuring the End Placement module.
Not applicable
The workflow details for this module are listed below:
| Process Display Name | Usage |
|---|---|
| Termination Process | Main Process |
| Employee or Contingent Worker Termination | Sub Process |
The Termination process uses the sub process Employee or Contingent Worker Termination. The Workflow Attribute "Selected Person Type" drives the decision to switch between displaying the Termination page (Selected Person Type = Employee) and the End Placement page (Selected Person Type = Contingent Worker).
Not applicable.
| Region | Tip Type | Message Name |
|---|---|---|
| Termination Details | Long Message | HR_INST_CWK_TERMINATION |
See: Adding Instructions to Web Pages
| Region | Flex Name | Flex Code |
|---|---|---|
| Termination Details | Additional Period of Placement Details | PER_PERIODS_OF_SERVICE |
Not applicable
The Documents of Record functionality enables you to create and maintain documents, such as medical certificates, visas, and licenses, in Oracle HRMS. These documents belong to document categories (for example, visa information), subcategories (for example, work visa or business visa), and types (for example, US H1, US H2). The following table provides additional examples:
| Document Category | Document Subcategory | Document Type |
|---|---|---|
| Absence Information | Sickness | Doctor Certificate |
| Maternity | Hospital Certificate | |
| Personal Information | General | Birth Certificate |
| General | Driver's License | |
| Educational Information | Degree Certificate | Bachelor of Science |
| Degree Certificate | Master of Science |
Oracle provides some standard document types. However you can also create your own document categories, subcategories, and types to suit the particular requirements of your enterprise.
See: Creating Document Categories, Subcategories, and Types
See also: Documents of Record for information on using the Documents of Record function in SSHR.
Although Oracle provides several document categories, subcategories, and types for use with the Documents of Record functionality, you may need to create new objects to match your specific business requirements. Use the following process to create these objects.
To create a new document category, use the Application Utilities Lookups window and the DOCUMENT_CATEGORY lookup type. Enter the name of the new document category in the lookup code region, for example, Professional Information.
See: Adding Lookup Types and Values, Oracle HRMS Configuring. Reporting, and System Administration Guide
To create a new document subcategory, use the User Types and Statuses window:
Query the DOCUMENT_CATEGORY lookup in the Name field.
Enter the document category, for example, Professional Information, in the System Type column.
Enter the required subcategories in the Code column, for example, Diploma, Certificate, Award.
See: Creating User Types and Statuses, Oracle HRMS Configuring, Reporting, and System Administration Guide
To create new document types, run the Register Document Types (EITs) process.
When you have created your document types, you must associate them with a responsibility in the Information Types Security window (in the same way as you associate Extra Information Types with a responsibility).
See: Setting Up Extra Information Types for a Responsibility, Oracle HRMS Configuring, Reporting, and System Administration Guide
For more information on document categories and types, see: Overview of Document Categories and Types
Use this process to create new document types for the Documents of Record functionality.
See: Overview of Document Categories and Types
Run this process from the Submit Requests window.
To run the Register Document Types (EITs) process
In the Name field, select Register Document Types (EITs).
The Parameters window appears.
In the Document Type field, enter a unique name for the new document type.
Note: When the process runs, the application creates an internal name for the document type. The internal name is the same as the document type name and does not change, even if you subsequently change the document type name, for example, for translation. The internal name is used as the flexfield context.
In the Multiple Rows field, specify whether multiple occurrences of the same document type can exist. For example, for a birth certificate, the value would be No.
Select the country to which the document is applicable. You can leave the Country Code field blank to create a globally applicable document, for example, a passport document.
Enter the Category Code (mandatory) and Sub Category Code (optional).
Specify whether authorization is required for the new document type.
Click Submit.
This topic provides details about the Education and Qualifications module.
Important: Personalizing Table Header Prompts for Education and Qualifications
With the introduction of version 11.i.10 of the Oracle Applications Framework (OAF), Oracle has changed the definition of some elements in the Education and Qualifications Review page. If you have previously personalized this page by changing the table header prompts for the tables within the Education and Qualifications Review page, Oracle recommends that you check the personalizations and make the changes again if necessary.
This module can be accessed from the following menus and functions:
| User Menu Name | Function Name |
|---|---|
| Manager Self Service | Education and Qualifications Mgr |
| Employee Self Service | Education and Qualifications |
The workflow details for this module are listed below:
Education and Qualifications
Not applicable
| Region | Tip Type | Message Name |
|---|---|---|
| Qualification Approved Header | Instruction | HR_INST_NO_QUALIFICATION_FOUND |
| Qualification Overview Page | Instruction | HR_INST_ADD_QUALIFICATION |
| Qualification Approved Header | Instruction | HR_INST_QUALIFICATION_FOUND |
| Region | Tip Type | Message Name |
|---|---|---|
| Qualification Add Main Page | Instruction | HR_INST_NEW_QUALIFICATION |
| Qualification Add Main Page | Instruction | HR_INST_EDIT_QUALIFICATION |
| Add Qualification Add School | HR_INST_SCHOOL_NAME |
| Region | Tip Type | Message Name |
|---|---|---|
| Qualification Add Subject Main Page | Instruction | HR_INST_AWARD_ADD_SUBJECT |
| Qualification Add Subject Main Page | Instruction | HR_INST_AWARD_EDIT_SUBJECT |
| Qualification Add Subject Main Page | Instruction | HR_INST_QUA_ADD_SUBJECT |
| Qualification Add Subject Main Page | Instruction | HR_INST_QUA_EDIT_SUBJECT |
See: Adding Instructions to Web Pages
| Region | Flex Name | Flex Code |
|---|---|---|
| Qualification Add Qualification | Additional Qualification Details | PER_QUALIFICATIONS |
| Qualification Add Qualification | Further Qualification Information | Qualification Developer DF |
| Add Qualification Add School | Additional Establishment Attendance Details | PER_ESTABLISHMENT_ATTENDANCES |
| Region | Flex Name | Flex Code |
|---|---|---|
| Add Subject | Additional Subjects Taken Details | PER_SUBJECTS_TAKEN |
| Add Subject | Further Subject Information | Subject Developer DF |
| Profile | Configurable Levels | Values | Default |
|---|---|---|---|
| HR: Free Text School Name Allowed in Self Service | All | Null, Yes/No | Null |
The following profile option controls a user's ability to enter school names
HR: Free Text School Name Allowed in Self Service
Users can add a school names either in free text, or they can select the school name from a list of values. You can prevent users from entering the school name in free text and only allow them to select the school name from a list of values, by setting the profile option HR: Free Text School Name Allowed in Self Service. If this is set to Yes or Null (the default), then free form entry of the school name will be possible. If you set this profile option to No, the list of values will be used to validate the entry of the school name.
This topic provides details about the Other Professional Qualifications module.
This module can be accessed from the following menus and functions:
| User Menu Name | Function Name |
|---|---|
| Manager Self Service | Other Professional Qualifications Mgr |
| Employee Self Service | Other Professional Qualifications |
The workflow details for this module are listed below:
Other Professional Qualifications
Not applicable
| Region | Tip Type | Message Name |
|---|---|---|
| Awards Add Main Page | Instruction | HR_INST_NEW_AWARD |
| Awards Add Main Page | Instruction | HR_INST_EDIT_AWARD |
| Region | Tip Type | Message Name |
|---|---|---|
| Award Approved Header | Instruction | HR_INST_NO_AWARD_FOUND |
| Award Approved Header | Instruction | HR_INST_AWARD_FOUND |
| Award Overview Page | Instruction | HR_INST_ADD_AWARD |
See: Adding Instructions to Web Pages
| Region | Flex Name | Flex Code |
|---|---|---|
| Awards Add Qualification | Additional Qualification Details | PER_QUALIFICATIONS |
| Awards Add Qualification | Further Qualification Information | Qualification Developer DF |
| Region | Flex Name | Flex Code |
|---|---|---|
| Add Subject | Additional Subjects Taken Details | PER_SUBJECTS_TAKEN |
| Add Subject | Further Subject Information | Subject Developer DF |
Not applicable
This topic provides details about the Competency Profile module.
The Competency Profile module comprises the following pages:
| Competency Overview | /oracle/apps/per/selfservice/competency/profile/webui/OverviewPG |
| Add Competencies | /oracle/apps/per/selfservice/competency/profile/webui/AddCompsPG |
| Correct Competencies | /oracle/apps/per/selfservice/competency/profile/webui/CorrectCompsPG |
| Enter New Levels | /oracle/apps/per/selfservice/competency/profile/webui/NewLevelsPG |
| Search and Select: Competencies | /oracle/apps/per/selfservice/competency/profile/webui/SearchPG |
| Review | /oracle/apps/per/selfservice/competency/profile/webui/ReviewPG |
| Confirmation | /oracle/apps/per/selfservice/competency/profile/webui/ConfirmPG |
Users can access this module from the following menus and functions:
| User Menu Name | Function Name |
|---|---|
| Manager Self Service > Professional Details | Competency Profile (HR_COMPETENCE_PROFILE_SS) |
| Employee Self Service > Professional Details | Competency Profile (HR_COMPETENCE_PROFILE_SS) |
The workflow details for this module are listed below:
Self Service Generic Approval Process
Not applicable
| Region | Tip Type | Message Name |
|---|---|---|
| Additional Information | Instruction | PQH_SS_REVIEW_ADDL_INFO_INT |
| Additional Information | Instruction | PQH_SS_REVIEW_ATTACH_INT |
| Region | Tip Type | Message Name |
|---|---|---|
| Instruction | HR_CONFIRM_SMT_4_APPR_SS | |
| Instruction | HR_CONFIRM_APPLD_CHGS_SS |
See: Adding Instructions to a Web Page
| Region | Flex Name | Flex Code |
|---|---|---|
| Person Summary | Further Person Information | Person Developer DF |
| Person Summary | Additional Personal Details | PER_PEOPLE |
| Proposed Changes Table | Add'l Competence Element Det's | PER_COMPETENCE_ELEMENTS |
| Current Competencies Table | Add'l Competence Element Det's | PER_COMPETENCE_ELEMENTS |
| History Table | Add'l Competence Element Det's | PER_COMPETENCE_ELEMENTS |
| Region | Flex Name | Flex Code |
|---|---|---|
| Person Summary | Further Person Information | Person Developer DF |
| Person Summary | Additional Personal Details | PER_PEOPLE |
| New Competencies Table | Add'l Competence Element Det's | PER_COMPETENCE_ELEMENTS |
| Region | Flex Name | Flex Code |
|---|---|---|
| Person Summary | Further Person Information | Person Developer DF |
| Person Summary | Additional Personal Details | PER_PEOPLE |
| Correct Competencies Table | Add'l Competence Element Det's | PER_COMPETENCE_ELEMENTS |
| Region | Flex Name | Flex Code |
|---|---|---|
| Person Summary | Further Person Information | Person Developer DF |
| Person Summary | Additional Personal Details | PER_PEOPLE |
| New Levels Table | Add'l Competence Element Det's | PER_COMPETENCE_ELEMENTS |
| Region | Flex Name | Flex Code |
|---|---|---|
| Person Summary | Further Person Information | Person Developer DF |
| Person Summary | Additional Personal Details | PER_PEOPLE |
| Corrected Competencies Table | Add'l Competence Element Det's | PER_COMPETENCE_ELEMENTS |
| New Levels Entered Table | Add'l Competence Element Det's | PER_COMPETENCE ELEMENTS |
| New Competencies Table | Add'l Competence Element Det's | PER_COMPETENCE_ELEMENTS |
Not applicable
This topic provides details about the Suitability Matching module.
| Category | Option | Access by Responsibility |
|---|---|---|
| Find a Person for a Work Opportunity | Find Suitable People by Role | Manager, HR Professional |
| Find a Person for a Work Opportunity | Find Suitable People by Competency | Manager, HR Professional |
| Find a Person for a Work Opportunity | Compare People by Current Role | Manager, HR Professional |
| Find a Person for a Work Opportunity | Compare Named Successors for a Position | HR Professional |
| Find a Person for a Work Opportunity | Compare Applicants for a Vacancy | Manager, HR Professional |
| Find a Work Opportunity for a Person | Find Work Opportunities by Role | Manager, Employee, HR Professional |
| Find a Work Opportunity for a Person | Find Work Opportunities by Competency | Manager, Employee, HR Professional |
| Find a Work Opportunity for a Person | Compare Pending Applications | Manager, Employee, HR Professional |
| Find a Work Opportunity for a Person | Compare Succession Options | HR Professional |
| Find a Work Opportunity for a Person | Compare Current Assignments | Manager, Employee, HR Professional |
Suitability Matching is accessible through three menus and corresponding functions as described in the following table.
| User Menu Name | Function Name |
|---|---|
| Manager Self-Service (LINE_MANAGER_ACCESS_V4.0) | Suitability Matching Mgr (HR_SUITABILITY_MATCH_MGR_SS) |
| Employee Self-Service (EMPLOYEE_DIRECT_ACCESS_V4.0) | Suitability Matching (HR_SUITABILITY_MATCH_SS) |
| Contingent Worker Self-Service (HR_CWK_DIRECT_ACCESS) | Suitability Matching (HR_SUITABILITY_MATCH_SS) |
| HR Professional (HR_PROF_SELF_SERVICE_V4.0) | Suitability Matching Hr (HR_SUITABILITY_MATCH_HR_SS) |
Suitability Matching uses no configurable workflow processes.
You can configure all the following tips and instructions directly from the Suitability Matching pages, using the "Personalize..." links.
The following table describes the tips and instructions.
| Region | Attribute Name | Message Name |
|---|---|---|
| AddCompetenciesPG | SelectCompInst | HR_INST_ADD_COMP_TO_LIST |
| CompGapsPG | SMCompGapsInst | HR_INST_COMP_GAPS_SS |
| ComparePeopleListPG | PersonListInst | HR_INST_PERSON_LIST |
| CompareSuccessorsListPG | PersonListInst | HR_INST_PERSON_LIST |
| CurrentAssignmentsPG | CurrentAssnInst | HR_INST_ASSIGNMENT_LIST |
| GraphByCompetencePG | GraphCompInst | HR_INST_GRAPH_COMP |
| GraphByPersonPG | GraphPersonInst | HR_INST_GRAPH_PERSON |
| GraphByWorkOppPG | GraphWorkOppInst | HR_INST_GRAPH_WORKOPP |
| PersonCompetenciesPG | PersonCompInst | HR_INST_PERSON_SELECT_COMP |
| PersonListPG | PersonListInst | HR_INST_PERSON_LIST |
| RefineSearchPG | RefineSearchInst | HR_INST_REFINE_SEARCH |
| SMManagerOptionsPG | ManagerOppInst | HR_INST_SUITMATCH_LMDA_OPTIONS |
| SMManagerOptionsPG | WorkOppInst | HR_INST_WORK_OPP_OPTIONS |
| SMManagerOptionsPG | PersonOppInst | HR_INST_PERSON_OPP_OPTIONS |
| SMOptionsPG | HROptionsInst | HR_INST_SUITMATCH_LMDA_OPTIONS |
| SMOptionsPG | WorkOppInst | HR_INST_WORK_OPP_OPTIONS |
| SMOptionsPG | PersonOppInst | HR_INST_PERSON_OPP_OPTIONS |
| SMPersonOptionsPG | PersonPageOppInst | HR_INST_SUITMATCH_EDA_OPTIONS |
| SMTrainingActivitiesPG | SMTrainActInst | HR_INST_TRAIN_ACT_SS |
| SelectCompetenciesPG | SelectCompInst | HR_INST_SELECT_COMP |
| SelectMultiRolePG | SelectRoleInst | HR_INST_MULTI_SELECT_ROLE |
| SelectRolePG | SelectRoleInst | HR_INST_SELECT_ROLE |
| SelectRolePG | CompareByRoleInst | HR_INST_COMPARE_PEOPLE_ROLE |
| SelectRolePG | SelectPositionInst | HR_INST_SELECT_POSITION |
| SelectRolePG | SelectVacancyInst | HR_INST_SELECT_VACANCY |
| SuccessionOptionsPG | SuccOptionsInst | HR_INST_SUCCESSION_OPTIONS |
| SuitableWorkOppListPG | WorkOppListInst | HR_INST_SUITABLE_WORKOPP_LIST |
| VacancyListPG | VacancyListInst | HR_INST_VACANCIES_LIST |
| WorkOppListPG | WorkOppListInst | HR_INST_WORKOPP_LIST |
| MultiJobLovPG | SearchInst | FND_LOV_GO |
| MultiOrganizationLovPG | SearchInst | FND_LOV_GO |
| MultiPositionLovPG | SearchInst | FND_LOV_GO |
| MultiVacancyLovPG | SearchInst | FND_LOV_GO |
Suitability Matching uses no configurable flexfields.
The three profile options control the matching options available to each category of user: employee, manager, and HR professional. Each of the values is a menu name. If you want to change the options available to a given user (if you want to hide the succession options from everyone, for example), you can clone a menu and replace the profile value with the name of your new menu. Note that these menus differ in kind and structure from the user menus listed above.
The following table describes the profile options.
| Profile | Configurable Level | Values (default value in boldface) | Value Required? |
|---|---|---|---|
| HR: SM Manager Find Work Opp Menu (HR_SM_PERSONAL_ACTIONS_MENU) | Responsibility | HR_SM_PERSONAL_FUNCTIONS (at Responsibility:HR Professional)HR_SM_PERSONAL_FUNCTIONS (at Responsibility:Manager Self-Service) | Yes |
| HR: SM Manager Find Person Menu (HR_SM_MANAGER_ACTIONS_MENU) | Responsibility | HR_SM_MANAGER_FUNCTIONS (at responsibility:HR Professional)HR_SM_MANAGER_FUNCTIONS (at responsibility: Manager Self-Service) | Yes |
| HR: SM Employee Find Work Opp Menu (HR_SM_EMP_PERSONAL_ACTIONS_MENU) | Responsibility | HR_SM_EMP_PERSONAL_FUNCTIONS (at responsibility: Employee Self-Service) | Yes |
This topic provides information on configuring the Work Preferences function.
This module can be accessed from the following menus and functions:
| User Menu Name | Function Name |
|---|---|
| Manager Self Service | Work Preferences Mgr |
| Employee Self Service | Work Preferences |
Not applicable
| Region Name | Tip Type | Message Name |
|---|---|---|
| Work Preferences | Instruction | HR_INST_WORK_PREFERENCES |
See: Adding Instructions to Web Pages
| Region | Flex Name | Flex Code |
|---|---|---|
| Domestic Options | Add'l Deployment Factor Det's | Add'l Deployment Factor Det's |
Not applicable
This topic provides information on configuring the Resume function.
This module can be accessed from the following menus and functions:
| User Menu Name | Function Name |
|---|---|
| Manager Self Service | Resume Mgr |
| Employee Self Service | Resume |
See: Defining User Access and Menus
The workflow details for this module are listed below:
Not applicable
Not applicable
| Region Name | Tip Type | Message Name |
|---|---|---|
| Resume | Instruction | HR_INST_TEXT_RESUME |
See: Adding Instructions to Web Pages
Not applicable
Not applicable
This topic provides information on configuring the Tenure Status function.
This module can be accessed from the following menus and functions:
| User Menu Name | Function Name |
|---|---|
| Manager Professional Details | Tenure Status |
| Professional Details | Tenure Status Overview |
| Employee Self Service | Tenure Status |
| Manager Self Service | Tenure Status |
The workflow details for this module are listed below:
Tenure Status
Not applicable
Not applicable
| Region | Attribute Name | FlexField Name |
|---|---|---|
| Tenure Status Flex | Descriptive Flexfield | Extra Person Info DDF |
Not applicable
This topic provides information on configuring the Academic Rank module.
This module can be accessed from the following menus and functions:
| User Menu Name | Function Name |
|---|---|
| Employee Self Service | Academic Rank |
| Manager Self Service | Academic Rank |
See: Defining User Access and Menus
The workflow details for this module are listed below:
Academic Rank
Not applicable
Not applicable
| Region | Attribute Name | FlexField Name |
|---|---|---|
| Academic Rank Flex | Descriptive Flexfield | Extra Person Info DDF |
Not applicable
These processes provide you with the ability to hire employees or bring contingent workers into your enterprise, but if you want to configure them to fit your particular business needs, you can chain any of the following modules into the process:
Personal Information (including basic details, address, and phone numbers)
Assignment
Employee or Contingent Worker Pay
Change Manager
SIT
EIT
Other Employment Information
Work Schedule (not applicable to Place Contingent Worker)
When creating a chained process, the Hire Details, Applicant Search, or Place Contingent Worker page must be the first page, followed by the Personal Information page. Then you can add the Person EIT, Assignment EIT, or the Assignment pages. Following this, any of the remaining pages can be included.
The following table gives a list of the delivered chained processes and what modules are included in them.
| Chained Process | Contains the following modules: |
|---|---|
| Hire or Placement | Personal Information, Assignment, Employee or Contingent Worker Pay, Change Manager |
| Contingent Worker Placement | Personal Information, Assignment, Employee or Contingent Worker Pay, Change Manager |
| French Hire | Personal Information, Assignment, Other Employment Information, Work Schedule, Assignment EIT, Employee or Contingent Worker Pay |
Note: These processes are delivered with function level personalizations. If you make a copy either of them in order to make your own changes you will lose these delivered personalizations.
See: Function-level Personalizations
These processes can be accessed from the following menus and functions:
| User Menu Name | Function Name |
|---|---|
| Manager Self Service | Hire |
| Manager Self Service | Applicant Hire and Rehire |
| Manager Self Service | Contingent Worker Placement |
| Manager Self Service | French Hire |
| Manager Self Service | French Applicant Hire |
See: Defining User Access and Menus
The workflow details for this module are listed below:
Hire or Placement
French Hire
Refer to the individual topics on each of the modules included in your process for information on what configurable workflow attributes are available.
| Region | Tip Type | Message Name |
|---|---|---|
| Applicant List | Long Message | HR_GENERIC_PENDING_INST_SS |
| Applicant Entry | Instruction | HR_INST_SEARCH_HIRE_APPLICANT |
| Applicant Entry | Instruction | HR_INST_SEARCH_APPLICANT |
| Applicant Entry | Instruction | HR_INST_APPLICANT_HIRE |
See: Adding Instructions to Web Pages
| Region | Flex Name | Flex Code |
|---|---|---|
| Basic Detail Update Name Entry | hrpersondevdfflex | Person Developer DF |
| Basic Detail Update Other Entry | hrpersondevdfflex | Person Developer DF |
| Basic Detail Update Other Entry | Add Per Details Flexfield | PER_PEOPLE |
| NewHire Main Address | hraddressflex | Address Structure |
| NewHire Main Address | hraddtladdressflex | PER_ADDRESSES |
| Profile | Configurable Levels | Values | Default |
|---|---|---|---|
| HR: Cross Business Group | Site, Responsibility | Yes/No | No |
| HR: Propagate Data Changes | Site | Yes/No | No |
| HR: Self Service Hire and Placement Default | Site, Application, Responsibility, User | Yes/No | Yes |
| HR: Base Salary Required | Site | Yes/No | Null |
HR:Cross Business Group
Specifies whether people from business groups other than your own can be retrieved in the Search Applicant page.
HR:Propagate Data Changes
You use this profile option to control the synchronization of your person records where you have multiple records for one person, for example if a person has local records in two different countries
If you want changes made in one business group to be propagated throughout all business groups, then set this profile option to Yes.
Note: You can only propagate changes to business groups in which your security profile allows you to make updates.
For more information see: Person Record Synchronization, Oracle HRMS Enterprise and Workforce Management Guide
HR: Self Service Hire and Placement Default
Specifies whether values for the new person record should be defaulted or not.
For the Hire or Placement function, if you set the profile to Yes, the application defaults the Organization value based on the primary assignment, as of the system date, of the person logged in. The application also defaults the following values, but they do not apply to contingent worker placement:
GRE (if US)
Payroll
Salary Basis
The supervisor for the new person defaults to the person logged in.
For both Hire and Applicant Hire and Rehire, this profile also controls which person type is defaulted.
If the profile is set to No and there is only one person type available, then this person type is defaulted. If there is more than one available then the field remains blank and you can select a value.
If the profile is set to Yes and there is only one person type available, then this person type is defaulted. If there is more than one available then the field displays the person type set as the default for the system person type of Employee.
HR: Base Salary Required
See: Pay Rate.
For more information see: User Profiles, Oracle HRMS Configuring, Reporting, and System Administration Guide
Warning: Hire or Placement functionality uses code 'NEWH' under lookup_type 'PROPOSAL_REASON' to render the PayRate page. Do not configure this code, either by disabling the code or by disabling the localization the Hire or Placement process is running. If you do so, the Hire functionality will break.
This topic provides information to configure the Absence Management module.
This module can be accessed from the following menus and functions:
| User Menu Name | Function Name |
|---|---|
| Leave of Absence | Leave of Absence |
This module does not use workflow to control the page flow. It uses the generic approval process to handle approvals using AME. See: Implementing Oracle Approvals Management (AME).
The HR_LOA_SS function includes two parameters to control the approval process and notifications:
pApprovalReqd -- You can enter the following values:
N - No approval required
Y - Yes approval required
YD - Yes with Dynamic approval region enabled on the page
pNtfSubMsg -- You can enter the subject to display for absence email notifications
| Region | Tip Type | Message Name |
|---|---|---|
| Absence Summary | Instruction | HR_INST_LOA_SUMMARY |
| Region | Tip Type | Message Name |
|---|---|---|
| Create Leave Of Absence Main | Instruction | HR_INST_LOA_CREATE |
| Absence Details | Instruction | HR_INST_LOA_CREATE_DETAILS |
| Region | Tip Type | Message Name |
|---|---|---|
| Update Main | Instruction | HR_INST_LOA_UPDATE |
| Update Details | Instruction | HR_INST_LOA_UPDATE_DETAILS |
| Region | Tip Type | Message Name |
|---|---|---|
| Confirm Dates Main | Instruction | HR_INST_LOA_RETURN |
| Confirm Dates Details | Instruction | HR_INST_LOA_RETURN_DETAILS |
See: Configuring Tips and Messages
| Region | Flex Name | Flex Code |
|---|---|---|
| Additional Absence Details | Additional Absence Details | PER_ABSENCE_ATTENDANCES |
| Further Absence Details | Additional Absence Detail Information | PER_ABS_DEVELOPER_DF |
| Region | Flex Name | Flex Code |
|---|---|---|
| Additional Absence Details | Additional Absence Details | PER_ABSENCE_ATTENDANCES |
| Further Absence Details | Additional Absence Detail Information | PER_ABS_DEVELOPER_DF |
| Region | Flex Name | Flex Code |
|---|---|---|
| Additional Absence Details | Additional Absence Details | PER_ABSENCE_ATTENDANCES |
| Further Absence Details | Additional Absence Detail Information | PER_ABS_DEVELOPER_DF |
| Region | Flex Name | Flex Code |
|---|---|---|
| Additional Absence Details | Additional Absence Details | PER_ABSENCE_ATTENDANCES |
| Further Absence Details | Additional Absence Detail Information | PER_ABS_DEVELOPER_DF |
The Info Online content container is an ancillary region that appears on self-service web pages. The Info Online content container displays hypertext links to information providers. The Absence Management page available from the Manager and Employee Self-Service responsibilities contains the Info Online content container, which is hidden by default. This content container displays the Time Off Policy link (default link) to access, for example, company's absence policies on the Enwisen web site.
To enable users to access Enwisen, complete the following steps. Using the Personalization Framework function:
Display the Info Online content container.
Display the default Time Off link or configure links to Enwisen according to your agreement with Enwisen.
Profile Options
The following profile options affect the Info Online functionality:
HR: Enwisen Login URL
HR: Class Name to Fetch KI Data
HR: KI Providers Enabled
HR: KI Topics Enabled
HR: KI User Options Enabled
See: User Profiles, Oracle HRMS Configuring, Reporting, and System Administration Guide
See: Info Online Content Container, Oracle HRMS Configuring, Reporting, and System Administration Guide
See: Configuring Links between HRMS Products and Enwisen, Oracle HRMS Configuring, Reporting, and System Administration Guide