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Oracle Time and Labor Implementation and User Guide
Release 12.1
Part Number E13521-08
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Profile Options in OTL

Profile Options in OTL

A system profile is a set of changeable options that determine how (or whether) a particular function runs.

Profile Options Table and Descriptions

Profile Configurable Level Values (Default value in bold) Value Required?
HR: OTL Absence Integration Setup Site Yes
No
No
HXT: Approver Required Site, Application, Responsibility, User Yes, No No
HXT: All / Selected Earning Categories Site, Responsibility, User All Earning Categories Selected Earning Categories No
HXT: Batch Size Site, Application, Responsibility, User 25, positive integers Yes
HXT: Compare Special Rules Evaluation Site No  
HXT: Holiday Hours from Holiday Calendar Site, Application, Responsibility, User Yes, No Yes
HXT: Hours per Year Site, Application, Responsibility, User 2050, Positive integers Yes
HXT: Merge Batch Timecards Site, Application, Responsibility, User Yes, No Yes
HXT: Overtime Functionality on Holidays Site    
HXT: Rollup Batch Hours Site, Application, Responsibility, User Yes, No Yes
HXT: Include Premium Hours to PA Site, Application, Responsibility Yes, No Yes
OTL: Allow Change Group Timekeeper Responsibility, User Yes, No No
OTL: Allow Creation Public Templates Responsibility, User Yes, No No
OTL: Allow TK Locking of Queried Records Site, Application, Responsibility, User Yes (at the site level), No

Note: Ensure that you set this profile option to Yes if you use Absence Integration

Yes (if using TK)
OTL: Archive Restore Chunk Size Responsibility 100 Yes
OTL: Defer Approval Process on Timecard Submission Site, Responsibility, User Yes, No Yes
OTL: File Separators for the Import Export Functionality Application, Responsibility, User , (comma), ; (semicolon) Yes
OTL: Max Errors Application, Responsibility, User Positive integers No
OTL: Max Errors in Validate Data Set Responsibility 500 Yes
OTL: Minimum Age of Data Set for Archiving Responsibility 6 Yes
OTL: Number of Past Days for Which Retrieval Considers Changes (days) Application, Responsibility 365, Positive integers Yes
OTL: RDB - Default Application Site, Application, Responsibility, User Payroll
Projects
No
OTL: RDB - Run Post Retrieval Snapshot Automatically Site Yes
No
No
OTL: Transfer Batch Size Site, Application, Responsibility, User Positive integers Yes
OTL: Transfer to OTLR and/or BEE Site BEE only, Both OTLR and BEE, OTLR only Yes
OTL: Use Upgraded Retrieval Process Site Yes
No
No
OTL: Default Approval Action for Mass Timecard Approver Responsibility, User Approve, Reject, Skip Yes

HR: OTL Absence Integration Setup

This profile option determines whether you integrate absences with OTL.

HXT: Approver Required

This profile option determines whether an approver is required to approve the timecard. If this profile is set to Yes, then the timecard requires an approver, otherwise no approver is required

HXT: All / Selected Earning Categories

This profile option determines the earnings category to consider for OTLR Time Accounting.

HXT: Batch Size

This profile option determines the number of timecards you transfer to BEE in a single batch.

HXT: Compare Special Rules Evaluation

This profile option determines whether you use the combination functionality. If you set this profile to Yes, then the application includes combination points while determining the greatest of the Daily, Weekly and combination points. If all three are of the same points then Combination takes the precedence. The order of precedence in case of EQUAL points is Combination, Weekly, and Daily.

HXT: Holiday Hours from Holiday Calendar

This profile option determines whether the application autogenerates holidays from the work plan or from the holiday calendar.

HXT: Hours per Year

If you use Oracle Projects, then you can use this profile option to transfer data.

HXT: Merge Batch Timecards

If you set this profile option to Yes, then the application merges batches during the validate for BEE processes (standard and retro). For example, the application copies all timecards in a batch range that pass validation into one batch, copies all timecards that fail validation with a warning to a second batch, and copies all timecards that fail validation with an error into a third batch.

HXT: Overtime Functionality on Holidays

If you enables this profile option, the application calculates and adds the extra hours worked on a holiday towards overtime and not just as hours worked for the holiday. This profile option has the following values:

For more information, see: HXT: Overtime Functionality On Holidays - Whitepaper, My Oracle Support Note: 1511131.1.

HXT: Rollup Batch Hours

If you set this profile option to Yes, then the application rolls up the elements when transferring them to BEE. If you set this profile option to No, then the application does not roll up the elements when transferring them to BEE.

Note: If you set this profile option to Yes, then the application consolidates all hours, including absence entries such as PTO elements, and uses the payroll period end date.

HXT: Include Premium Hours to PA

This profile option determines whether OTL transfers premium hours to Oracle Projects when you run the Transfer to PA process.

OTL: Allow Change Group Timekeeper

Set this profile option to Yes to allow the timekeeper the same privileges as the super timekeeper. With this profile option set to yes, the timekeeper can view all groups and workers in their business group, and can define groups for other timekeepers (if the timekeeper is in the same business group as the people for whom they enter time). Set this profile option to No to allow the timekeeper to define groups and enter timecards for workers for whom they act as timekeeper only.

OTL: Allow Creation of Public Templates

Set this profile option to Yes to enable the user to create public templates.

OTL: Allow TK Locking of Queried Records

If you set this profile option to No, then the application does not lock the timecard unless a change is made to the timecard. If you set this profile option to Yes, then the application locks all the timecards in the timekeeper group.

OTL: Archive Restore Chunk Size

This profile option controls the amount of data you move to archive tables in the archive process. The amount of data is defined in chunks, and a chunk consists of a number of workers. The default chunk size is 100. The size of the chunk depends on the following factors:

If you archive the timecards for March 2004 (with the profile option set to 100), then the application marks each timecard in the date range for archive, and then processes 100 workers' timecards at a time. If your workers enter time on a monthly basis, then the archive process archives 100 timecards.

If your workers change or update their timecards, the application saves the additional data in OTL tables. This additional data increases the size of the timecard, and therefore increases the size of the chunk.

Caution: If you increase the chunk size in the profile option, then you must ensure the server can accommodate the extra data.

OTL: Defer Approval Process on Timecard Submission

This profile option enables you to control the immediate execution of the approval process. If you set this profile option to No, then you no longer need to submit the Workflow Background Process.

OTL: File Separators for the Import Export Functionality

This profile option enables you to select a semicolon as a field delimiter instead of a comma.

OTL: Max Errors

This profile option controls the number of errors the retrieval process allows. The retrieval process stops when it reaches the maximum number of errors you specify. You can view the errors in the error log file.

OTL: Max Errors in Validate Data Set

This profile option controls the number of errors the Validate Data Set process allows. The process does not stop if it encounters a warning. The process stops running only if it reaches the maximum number of errors you define. This option enables you to fix errors in small groups.

OTL: Minimum Age of Data Set for Archiving

This profile option defines the minimum length of time before a timecard period is available for archiving. For example, to limit the timecards available for archiving to those that are at least one year old, set the minimum age to 12 months. The default value is 6 months.

OTL: Number of Past Days for Which Retrieval Considers Changes (days)

This profile option controls the number of past days the retrieval process checks for changes.

OTL: RDB - Default Application

Use this profile to select a default application if you want to use the dashboard for both payroll and projects recipient applications

OTL: RDB - Run Post Retrieval Snapshot Automatically

This profile affects PRC: Transaction Import process only. Because the recipient application is projects, OTL requires gathering additional information after running the retrieval process. Use the concurrent program OTL: RDB - Post Retrieval Snapshot program for this purpose. If you set this profile to Yes, the snapshot program initiates automatically when running the PRC: Transaction Import process, to run in background and work on the snapshot collection. This has no adverse impact on performance. If you set this profile to No, then you must run the program at a later point of time for each request of the PRC: Transaction Import process to view correct data in the Post Retrieval tab.

OTL: Transfer Batch Size

This profile option controls the batch size for the number of timecards the OTL application transfers into memory, at one time, during the retrieval process. The size of the batch also depends on the following factors:

For example, if you run the retrieval process on a weekly basis (for weekly timecards) for an organization with 1000 workers, with the profile option set to 100, then the OTL application transfers 100 timecards (100 people with 1 timecard each) in each batch. As the application transfers 100 workers' timecards in each batch, a total of 10 batches are transferred.

If you run the retrieval process on a monthly basis for the same organization (and workers enter time on a weekly basis), then the OTL application transfers 400 timecards (100 people with 4 timecards each) in each batch. In this example, the application still transfers 100 workers' timecards, however the number of timecards increases and each batch requires 4 times the amount of memory space.

Caution: Oracle recommends that you set this profile option to no higher than 100. If you set this profile to a higher number, then you may experience errors due to lack of memory space in the OTL application.

OTL: Transfer to OTLR and/or BEE

This profile option enables you to specify whether you expect to process time entries to BEE or to evaluate and process time using OTLR. If you set the Evaluate Rules preference to Yes for all workers, then set this profile option to OTLR Only. If you set the Evaluate Rules preference to No for all workers, then set this profile option to BEE Only. Otherwise, leave the profile with its default value of both OTLR and BEE.

OTL: Use Upgraded Retrieval Process

Use this profile to make OTL retrieval processes to Projects and Payroll use the changed data model. This profile is required to ensure the timecard retrieval dashboard displays correct data.

OTL: Default Approval Action for Mass Timecard Approver

You must choose the appropriate values from Approve, Reject and Skip in the Approvals page to approve pending timecards.