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Oracle Landed Cost Management Process Guide
Release 12.1
Part Number E14299-04
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Managing Landed Cost as a Pre-Receiving Application

This chapter covers the following topics:

Understanding Landed Cost as a Pre-Receiving Application

Oracle Landed Cost Management as a Pre-Receiving Application

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Oracle Landed Cost Management can be used as a pre-receiving application. In this scenario, the estimation of the landed cost is required before the receipt of the item by the Receiving application by using Landed Cost Management functionality. After the estimated landed cost is finalized in Landed Cost Management that information is passed to Receiving during the receipt of the item based on the Landed Cost Management shipment. Landed Cost Management also passes to the Receiving application the quantity received stated in the Landed Cost Shipment line. The Receiving application doesn't allow you to change this quantity to prevent the misallocation of charges in costing. The receipt is performed using the known estimated landed cost.

Using Landed Cost Management the estimated landed cost is calculated for a shipment from the following:

After invoices are created and matched to the receipt of the item in Oracle Payables that actual price information is passed to Landed Cost Management using two concurrent programs (Matches Interface Import and Submit Pending Shipments). If you are using Oracle Process Manufacturing an additional concurrent program (Landed Cost Adjustments Import Process) needs to be performed so that Oracle Process Manufacturing can obtain the estimated and actual price information from Landed Cost Management for its processing.

The Landed Cost Adjustments Import Process is a concurrent program that belongs to Oracle Process Manufacturing.

Using Landed Cost Management pages the actual landed cost for the shipment can be viewed and analyzed with the estimated landed cost information.

Landed Cost Management as a Pre-Receiving Application High-Level Process Flow

Following is a basic process flow when using Landed Cost Management as a pre-receiving application:

  1. Create a purchase order for an item and select a ship-to organization that has pre-receiving in LCM enabled using Oracle Purchasing.

    Ensure that the Match Option field for each purchase order line is set to Receipt.

    For information on creating a purchase order, see the Purchase Orders chapter in the Oracle Purchasing User's Guide.

    For information on selecting the pre-receiving in LCM check box for an Inventory organization, see Setting Up Receiving Options.

  2. Approve the purchase order.

    For information on approving a purchase order, see the Approval, Security, and Control chapter in the Oracle Purchasing User's Guide.

  3. Create a shipment for the items referenced on the purchase order using the Landed Cost Management Shipments Workbench.

    For more information, see Creating Landed Cost Management Shipments.

  4. Create shipment lines for the items referenced on the purchase order using the Landed Cost Management Shipments Workbench.

    For more information, see Entering Shipment Lines for the Shipment.

  5. (Optional) Generate charges for the shipment using the Landed Cost Management Shipments Workbench.

    For more information, see Generating Charges for the Shipment.

  6. (Optional) Manage charges for the shipment using the Landed Cost Management Shipments Workbench.

    View or change charges that were created through the generate charges process.

    Add new charge lines for the shipment.

    For more information, see Managing Charge Lines for the Shipment.

  7. (Optional) Manage associations for the shipment using the Landed Cost Management Shipments Workbench.

    For more information, see Managing Associations for the Shipment.

  8. (Optional) Validate the shipment (price tolerance and so on) using the Landed Cost Management Shipments Workbench.

    For more information, see Validating the Shipment.

  9. Calculate estimated landed cost for the shipment using the Landed Cost Management Shipments Workbench.

    The Calculate process performs the validation process during its processing. Hence, the Validate process does not need to be run separately.

    For more information, see Calculating Estimated Landed Cost for the Shipment.

  10. (Optional) View the estimated landed cost that was calculated using the Landed Cost Management Shipments Workbench.

    For more information, see Viewing Estimated Landed Cost for the Shipment.

  11. (Optional) Repeat steps 6- 10 until the estimated landed cost is satisfactory for the shipment.

  12. Submit the estimated landed cost for the shipment using the Landed Cost Management Shipments Workbench.

    At this point you will no longer be able to modify the estimated landed cost for the shipment.

    For more information, see Submitting the Shipment to Receiving.

  13. Create a receipt for the items on the Landed Cost Management shipment using the Find Expected Receipts page in Oracle Purchasing.

    Find Expected Receipts page

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    When creating the Receipt, on the Find Expected Receipts page you will use a Source Type of LCM (Landed Cost Management) and the Shipment number. The shipment number equals the shipment number plus the line group number. For example, shipment 8 and line group 1 will be depicted as 8.1.

    Important: If Landed Cost Management is implemented as a service application, then the receiving activities are initiated in Inventory Receiving and can be used for all items. If Landed Cost Management is implemented as a pre-receiving application, the user should not use Inventory Receiving for initiating the receiving activities.

    Receipts page - Lines tab

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    On the Receipts page - Lines tab, the quantity you can receive defaults from the shipment number. The quantity fields are disabled for Landed Cost Management shipments to prevent partial receipts (when using Landed Cost Management as a Pre-Receiving application) which will prevent the misallocation of charges in costing. During this step you will specify the subinventory for each receipt line.

    For information on creating a receipt, see the Receiving chapter in the Oracle Purchasing User's Guide.

    After the receipt of the item these steps occur:

    If you are using Oracle Process Manufacturing (OPM), you must first run the Landed Cost Adjustments Import Process in OPM before these steps occur:

  14. Create an invoice for the receipt using Oracle Payables.

    For information on creating an invoice, see the Invoices chapter in the Oracle Payables User's Guide.

  15. Match the invoice to the receipts using Oracle Payables.

    For information on invoice matching to receipts option, see the Invoices chapter in the Oracle Payables User's Guide.

  16. Validate the invoice. After invoice validation the actual invoice information is populated into the Landed Cost Management interfaces.

    For information on validating, see the Invoices chapter in the Oracle Payables User's Guide.

  17. Repeat Steps 14-16 for all other invoices (freight, insurance and so on) that pertain to the shipment.

  18. Run the Matches Interface Import concurrent program using Landed Cost Management.

    This program imports the matched information from the Landed Cost Management interface tables into definitive tables. This process also sets the Landed Cost Management shipments with Pending Matching field to Yes. At this time, the actual landed cost calculation has not been performed yet.

    Oracle recommends that this program be scheduled to run periodically in order to not require any user intervention.

    For more information, see Calculating and Importing Actual Landed Cost for the Shipment.

  19. Run the Submit Pending Shipments concurrent program using Landed Cost Management.

    This program performs the submit process again and calculates the actual landed cost for the Landed Cost Management shipment. After this process completes successful you can view the actual landed cost using the Shipment Hierarchy and Landed Cost Detail pages in Landed Cost Management.

    Oracle recommends that this program be scheduled to run periodically in order to not require any user intervention.

    Important: Instead of performing Step 19, you can access the Shipments Workbench and manually perform the Submit action for the shipment. The Submit Pending Shipments program performs the same action in a back ground process.

    For more information, see Calculating and Importing Actual Landed Cost for the Shipment.

    After the actual estimated landed cost is calculated these steps occur:

    If you are using Oracle Process Manufacturing (OPM), you must first run the Landed Cost Adjustments Import Process in OPM before these steps occur:

  20. View the actual landed cost information for the shipment and compare the estimated landed cost to the actual landed cost for the shipment using the Landed Cost Management Shipments Workbench.

    For more information, see Viewing Actual Landed Cost for the Shipment.

Creating Landed Cost Management Shipments

A Landed Cost Management shipment is an expected or actual delivery from a purchase order or agreement along with its related charges. A Landed Cost Management shipment contains a shipment header, line groups, and shipment lines. The shipment header contains overall information for the shipment and defines the line groups associated with the shipment. The shipment lines contain the shipment lines for the shipment and match up with the delivery entity for the item. For example, a shipment may contain a one to one relationship with a purchase order and the purchase order lines.

Using the Create Shipment page you can create the shipment header and the shipment lines.

Use this procedure to create a Landed Cost Management shipment:

Prerequisites

To Create Landed Cost Management Shipments

  1. Navigate to the Shipments Workbench.

    Shipments Workbench (initial page)

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    The Shipments Workbench appears with only the Inventory Organization context available for selection.

  2. Select the pre-receiving inventory organization in which you want to receive the items and click Go.

    You will be able to view the purchase order shipments that are addressed to this Inventory organization.

    Shipments Workbench

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    The complete Shipments Workbench appears.

  3. Click Create.

    Note: The Create button is only available for Inventory organizations that have the Pre-Receiving in LCM check box selected.

    For information on selecting the Pre-Receiving in LCM check box, see Setting Up Receiving Options

    Create Shipment page

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    The Create Shipment page appears displaying the Header tab.

  4. Enter the following information in the upper section of the page:

    Field Name Description
    Operating Unit Select an operating unit for the shipment. The operating unit appears by default from the Inventory organization.
    Receiving Location Select a receiving location for the shipment. The receiving location is defaulted from the location defined in the Inventory organization definition.
    Shipment Date Enter a date for the shipment. The current date appears by default for shipment date.
    Shipment Type Select a shipment type for the shipment.
    Shipment Status Displays the current status for the shipment.
    A shipment status of Incomplete displays when creating a shipment.
    Shipment Number Enter a shipment number.
    This field only appears if the Shipment Number Generation is set to Manual in the LCM Options page for this Inventory organization.
    Otherwise, the system will automatically create the shipment number for you.
    Pending Matching check box Displays whether Oracle Payables invoice matching is pending or not.
  5. In the Line Groups section, enter the following information for each line group:

    Field Name Description
    Group The system automatically creates group numbers in numeric sequence.
    At least one line group is required for each shipment
    Group Reference Enter a group reference. You can enter any value in this field.
    Source Type The Source Type appears by default from the shipment type.
    After you select a shipment type, the Source Type appears.
    Third Party Select the third party for the shipment.
    Third Party Site Select the third party site for the shipment.
  6. (Optional) Repeat Step 5 for each line group you want to add to the shipment.

    Click Add 5 Rows if you need additional rows for entering line groups.

  7. Save your work.

    Click Save to save your work and stay on the page.

    Click Apply to save your work and return to the page where this page was accessed.

    Create Shipment page

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    The shipment is created.

Entering Shipment Lines for the Shipment

After you create the shipment header you can then enter shipment lines for the shipment.

You will also use the Create Shipment page to create shipment lines for the shipment.

Use this procedure to enter shipment lines for a shipment:

Prerequisites

To Enter Shipment Lines for a Shipment

  1. Navigate to the Create Shipment page.

    After you create a shipment header you will want to stay on the Create Shipment page and create the shipment lines. Otherwise, you will have to use the update functionality to enter the shipment lines.

  2. Select the Lines tab.

    Create Shipment - Lines tab

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    The Create Shipment page appears displaying the Lines tab.

  3. In the Find Expected Shipment Lines section of the page enter search criteria for the purchase order lines that you want to add to the shipment. In the upper portion of the section, enter any of these fields:

    Field Name Description
    Third Party Site Select a third party site. The site appears by default from the line group.
    Purchase Order Select a purchase order.
    If you select a standard purchase order, the Release field will be unavailable for entry.
    If you select a blanket purchase agreement purchase order than the Release field is available for entry.
    Release Select a blanket purchase agreement release.
    Line Select a purchase order line.
    Schedule Select a purchase order schedule.
    This field is not available for blanket purchase agreement purchase orders.

    Otherwise, you can click Go without entering any search criteria and all available shipment lines will appear.

  4. (Optional) Expand the Show More Search Options section and enter one or more of these fields:

    Item
    Field Name Description
    Item Select an item number.
    Description Enter an item description.
    Rev (revision) Select an item revision number
    Supplier Item Select a supplier item number.
    Date Ranges
    Field Name Description
    Due By Date From and Due By Date To Enter a due by date range by entering the from and to dates.
    Shipment
    Field Name Description
    Container Number Select a container number for a shipment.
    Truck Number Select a truck number for a shipment.
    Bar Code Label Select a bar code label for the shipment.
  5. Click Go.

    Create Shipment - Lines tab (1 of 2)

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    Create Shipment - Lines tab (2 of 2)

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    All of the purchase order lines that match the search criteria appear in the Shipment Lines section in a table format.

    Fields that appear for each shipment line are: shipment line Type, Purchase Order number, Release, Line, Schedule, Item, item Rev, Description, Qty, UOM, Price, Amount, Currency, Update icon, Duplicate icon, and Delete icon.

  6. Select the Shipment Lines you want to add to the Landed Cost Management shipment by selecting the Select check box next to each line.

  7. (Optional) For the lines you select you can modify Qty, UOM, Price, and Currency.

  8. Repeat steps 2 through 7 for each purchase order line you want to add to the shipment.

  9. (Optional) Click the Update icon next to a shipment line to update additional shipment line details.

    The Update Shipment Line page appears for just that shipment line.

  10. (Optional) Modify the Main Information, Tax Determining Factors, or Tax Attributes for the shipment line.

  11. Click Apply

    The Create Shipment page reappears to the Lines tab.

  12. (Optional) Click the Duplicate icon next to a shipment line to duplicate that line.

    The duplicate line appears in the shipment lines table.

  13. Make the necessary modifications to the duplicate line.

  14. (Optional) Click the Delete icon next to a shipment line.

    The shipment line is deleted from the shipment lines table.

  15. Save your work.

    Click Save to save your work and stay on the page.

    Click Apply to save your work and return to the page where this page was accessed.

    Create Shipment - Lines tab

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Updating Shipments

Before a Landed Cost Management shipment is completed you can modify the shipment header and the shipment lines.

Use the Update Shipment page to modify the shipment header or the shipment lines on the shipment.

Use this procedure to update a shipment:

To Update Shipments

  1. Navigate to the Shipments Workbench.

    The Shipments Workbench appears with only the Inventory Organization context available for selection.

  2. Select the pre-receiving inventory organization that pertains to the shipment that was previously created in the Inventory Organization field and click Go.

    Shipments Workbench

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    The complete Shipments Workbench appears.

  3. Select the type of information you want to display at the bottom of the Shipments Workbench using the Display field. Values are:

    By default Shipment appears in the Display field. To update shipments you will want to select a display option of Shipment or Line Group.

    Depending on the Display selection, the information that appears at the bottom of the Shipments Workbench will pertain to that display option. For example, if you select Shipment then fields related to shipments will appear in the table.

  4. In the Find Shipments section, expand the Shipments section and enter the fields you want to search on. Enter any of the following fields:

    Field Name Description
    Operating Unit Select an operating unit for the shipment.
    Receiving Location Select a receiving location for the shipment.
    Shipment Date Select or enter a shipment date.
    Shipment Type Select the type of shipment.
    Shipment Status Select the status of the shipment. Values are:
    • Completed

    • Incomplete

    • On Hold

    • Validated

    • Validation Required

    Shipment Enter the specific shipment number.
    Pending Matching Select this check box if you want to search for shipments that are pending invoice matching in Oracle Payables.

    Otherwise, you can select Go without entering any search criteria and all of the available shipments in the Inventory Organization will display.

  5. (Optional) In the Find Shipments region, expand the Line Groups section and enter the fields you want to search on. Enter any of the following fields:

    Field Name Description
    Group Enter a specific line group.
    Group Reference Enter a specific group reference.
    Third Party Select a third party associated with a line group.
    Third Party Site Select a third party site associated with a line group.
    Source Type Select a source type. Value is: Purchase Order
  6. (Optional) In the Find Shipments region, expand the Shipment Lines section and enter the fields you want to search on. Enter any of the following fields:

    Field Name Description
    Third Party Select a third party associated with the shipment line.
    Third Party Site Select a third party site associated with the shipment line.
    Purchase Order, Release, Line, Schedule Select information pertaining to a purchase order.
    Shipment Line Type Select the shipment line type associated with the shipment line.
  7. (Optional) In the Shipment Lines section, expand the Show More Search Options section and enter the fields you want to search on. Enter any of the following fields:

    Item
    Field Name Description
    Item Select an item number.
    Description Enter a description for the item.
    Rev Select an item revision number.
    Supplier Item Select a supplier item.
    Receipt Details
    Packing Slip Select a packing slip number.
    Receiver Select an individual that is the receiver.
    Freight Carrier Select a freight carrier.
    Bills of Lading Select a bills of lading.
    Transaction Details
    Transaction Date From and Transaction Date To Select a transaction date range by using the from and to fields.
    Receipt Routing Select a receipt routing. Values are: Delivery and Inspection.
    Shipment
    Container Number Select a container number for the shipment.
    Truck Number Select a truck number for the shipment.
    Bar Code Label Select a bar code label for the shipment.
  8. Click Go.

    Shipments Workbench

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    All of the data that matches the search criteria displays at the bottom of the Shipments Workbench in a table format. Depending on the Display option that was selected, different columns of data will appear in the table. Data will be related to Shipments or Line Groups.

  9. Navigate to the Update Shipment page.

    If the Display option is Shipment, click the Update icon in the Actions column for a shipment.

    If the Display option is Line Group click the Update icon in the Actions column for a shipment line group.

    Update Shipment page

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    The Update Shipment page appears displaying the Header tab.

  10. Modify the shipment header information as necessary.

    For information on the Header fields, see Creating Landed Cost Management Shipments.

  11. Save your work.

    Click Save to save your work and stay on the page.

    Click Apply to save your work and return to the page where this page was accessed.

    Update Shipment page

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Updating Shipment Lines

Using the Update Shipment page you can also add, delete, or modify shipment lines associated with a shipment.

Use these procedures to update shipment lines:

To Update Shipment Lines

  1. Navigate to the Shipments Workbench.

    The Shipments Workbench appears with only the Inventory Organization field available for selection.

  2. Select the pre-receiving inventory organization that pertains to the shipment that was previously created in the Inventory Organization field and click Go.

    The complete Shipments Workbench appears.

  3. Select the type of information you want to display at the bottom of the Shipments Workbench using the Display field. Values are:

    By default Shipment appears in the Display field. To update shipment lines you will want to select a display option of Shipment or Line Group.

    Depending on the Display selection, the information that appears at the bottom of the Shipments Workbench will pertain to that display option. For example, if you select Shipment then fields related to shipments will appear in the table.

  4. Enter the search criteria for the shipment lines using the Find Shipments section of the page.

    For more information on the search criteria, see Updating Shipments.

  5. Click Go.

    Shipments Workbench

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    All of the data that matches the search criteria displays at the bottom of the Shipments Workbench in a table format. Depending on the Display option that was selected, different columns of data will appear in the table. Data will be related to Shipments or Line Groups.

  6. Navigate to the Update Shipment page.

    If the Display option is Shipment, click the Update icon in the Actions column for a shipment.

    If the Display option is Line Group click the Update icon in the Actions column for a shipment line group.

    The Update Shipment page appears displaying the Header tab.

  7. Select the Lines tab.

    Update Shipment page

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    The Update Shipment page appears displaying the Lines tab.

  8. Modify the shipment line information as necessary.

  9. (Optional) To delete a shipment line, click the Delete icon in the Actions column next to a shipment line.

  10. To duplicate a shipment line, click the Duplicate icon in the Actions column next to a shipment line.

  11. Save your work.

    Click Save to save your work and stay on the page.

    Click Apply to save your work and return to the page where this page was accessed.

    Update Shipment page

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    The shipment line is modified.

To Add Shipment Lines to an Existing Shipment

  1. Navigate to the Update Shipment page.

    The Update Shipment page appears displaying the Header tab.

  2. Select the Lines tab.

  3. In the Find Expected Shipment Lines section of the page enter search criteria for the purchase order lines that you want to add to the shipment.

    Otherwise, you can click Go without entering any search criteria and all available shipment lines will appear.

    For more information on the search criteria, see Entering Shipment Lines for the Shipment.

  4. Click Go.

    All of the purchase order lines that match the search criteria appear in the Shipment Lines section in a table format.

    Fields that appear for each shipment line are: shipment line Type, Purchase Order number, Release, Line, Schedule, Item, item Rev, Description, Qty, UOM, Price, Amount, Currency, Update icon, Duplicate icon, and Delete icon.

  5. Select the Shipment Lines you want to add to the Landed Cost Management shipment by selecting the Select check box next to each line.

  6. (Optional) For the lines you select you can modify Qty, UOM, Price, and Currency.

  7. Repeat steps 2 through 6 for each purchase order line you want to add to the shipment.

  8. (Optional) Click the Update icon next to a shipment line to update additional shipment line details.

    The Update Shipment Line page appears for just that shipment line.

  9. (Optional) Modify the Main Information, Tax Determining Factors, or Tax Attributes for the shipment line.

  10. Click Apply

    The Update Shipment page reappears to the Lines tab.

  11. Save your work.

    Click Save to save your work and stay on the page.

    Click Apply to save your work and return to the page where this page was accessed.

Updating a Specific Shipment Line

Using the Update Shipment Line page you can modify the details for a specific shipment line.

Use this procedure to update a specific shipment line:

To Update a Specific Shipment Line

  1. Navigate to the Shipments Workbench.

    The Shipments Workbench appears with only the Inventory Organization field available for selection.

  2. Select the pre-receiving inventory organization that pertains to the shipment that was previously created in the Inventory Organization field and click Go.

    The complete Shipments Workbench appears.

  3. Select the type of information you want to display at the bottom of the Shipments Workbench using the Display field. Values are:

    By default Shipment appears in the Display field.

    Depending on the Display selection, the information that appears at the bottom of the Shipments Workbench will pertain to that display option. For example, if you select Shipment then fields related to shipments will appear in the table.

  4. Enter the search criteria for the shipment lines using the Find Shipments section of the page.

    For more information on the search criteria, see Updating Shipments.

  5. Click Go.

    All of the data that matches the search criteria displays at the bottom of the Shipments Workbench in a table format. Depending on the Display option that was selected, different columns of data will appear in the table.

  6. Navigate to the Update Shipment Line page.

    If the Display option is Shipment or Line Group:

    1. Click the Update icon in the Actions column next to a shipment or line group.

    2. Select the Lines tab.

    3. Click the Update icon in the Actions column next to a specific shipment line.

    If the Display option is Shipment Line, click the Update icon in the Actions column next to a specific shipment line.

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    The Update Shipment Line page appears for a specific shipment line.

  7. Modify any of the fields in the Main Information section.

  8. Click Apply.

    The specific shipment line information is updated and you are returned back to the Shipments Workbench.

Viewing Shipments

Using the View Shipment page and all of its related view pages you can view all of the information related to a shipment. The View Shipment page is very similar to the Update Shipment and Create Shipment pages but it is only used for viewing purposes.

Use this procedure to view shipments:

To View Shipments

  1. Navigate to the Shipments Workbench.

    The Shipments Workbench appears with only the Inventory Organization field available for selection.

  2. Select the pre-receiving inventory organization that pertains to the shipment that was previously created in the Inventory Organization field and click Go.

    The complete Shipments Workbench appears.

  3. Select the type of information you want to display at the bottom of the Shipments Workbench using the Display field. Values are:

    By default Shipment appears in the Display field.

    Depending on the Display selection, the information that appears at the bottom of the Shipments Workbench will pertain to that display option. For example, if you select Shipment then fields related to shipments will appear in the table.

  4. Enter the search criteria for the shipments using the Find Shipments section of the page.

    For more information on the search criteria, see Updating Shipments.

  5. Click Go.

    All of the data that matches the search criteria displays at the bottom of the Shipments Workbench in a table format. Depending on the Display option that was selected, different columns of data will appear in the table. Data will be related to Shipments, Line Groups, or Shipment Lines.

  6. Navigate to the View Shipment page.

    Click the Shipment link for a specific line in the table.

    View Shipment page

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    The View Shipment page appears displaying the Header tab.

    The View Shipment is almost identical to the Update Shipment page but it is intended only for the purpose of viewing the information. In addition, the Actions field only has view functionality. The Actions in this page are:

  7. (Optional) Select a particular Action and click Go.

  8. (Optional) Click Update to update the shipment or shipment lines.

Viewing Shipment Lines

Using the View Shipment page and all of its related view pages you can view all of the information related to a shipment. The View Shipment page is very similar to the Update Shipment and Create Shipment pages but it is only used for viewing purposes.

Use this procedure to view shipment lines:

To View Shipments Lines

  1. Navigate to the Shipments Workbench.

    The Shipments Workbench appears with only the Inventory Organization field available for selection.

  2. Select the pre-receiving inventory organization that pertains to the shipment that was previously created in the Inventory Organization field and click Go.

    The complete Shipments Workbench appears.

  3. Select the type of information you want to display at the bottom of the Shipments Workbench using the Display field. Values are:

    By default Shipment appears in the Display field.

    Depending on the Display selection, the information that appears at the bottom of the Shipments Workbench will pertain to that display option. For example, if you select Shipment then fields related to shipments will appear in the table.

  4. Enter the search criteria for the shipment lines using the Find Shipments section of the page.

    For more information on the search criteria, see Updating Shipments.

  5. Click Go.

    All of the data that matches the search criteria displays at the bottom of the Shipments Workbench in a table format. Depending on the Display option that was selected, different columns of data will appear in the table. Data will be related to Shipments, Line Groups, or Shipment Lines.

  6. Navigate to the View Shipment page.

    Click the Shipment link for a specific line in the table.

    The View Shipment page appears displaying the Header tab.

  7. Select the Lines tab.

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    The View Shipment page appears displaying the Lines tab for the shipment.

  8. (Optional) You can update the shipment line by clicking the Update icon.

  9. (Optional) Click the View Details icon for a shipment line.

    The View Shipment Line appears displaying additional details for the line.

  10. (Optional) Click Update on the View Shipment Line page to update the shipment line details.

Viewing a Specific Shipment Line

Using the View Shipment page and all of its related view pages you can view all of the information related to a shipment. The View Shipment page is very similar to the Update Shipment and Create Shipment pages but it is only used for viewing purposes.

Use this procedure to view a specific shipment line:

To View a Specific Shipment Line

  1. Navigate to the Shipments Workbench.

    The Shipments Workbench appears with only the Inventory Organization field available for selection.

  2. Select the pre-receiving inventory organization that pertains to the shipment that was previously created in the Inventory Organization field and click Go.

    The complete Shipments Workbench appears.

  3. Select the type of information you want to display at the bottom of the Shipments Workbench using the Display field. Values are:

    By default Shipment appears in the Display field.

    Depending on the Display selection, the information that appears at the bottom of the Shipments Workbench will pertain to that display option. For example, if you select Shipment then fields related to shipments will appear in the table.

  4. Enter the search criteria for the shipment lines using the Find Shipments section of the page.

    For more information on the search criteria, see Updating Shipments.

  5. Click Go.

    All of the data that matches the search criteria displays at the bottom of the Shipments Workbench in a table format. Depending on the Display option that was selected, different columns of data will appear in the table. Data will be related to Shipments, Line Groups, or Shipment Lines.

  6. Navigate to the View Shipment Line page.

    If the Display option is Shipment or Line Group:

    1. Click the Shipment link next to a shipment or line group.

    2. Select the Lines tab.

    3. Click the View Details icon next to a specific shipment line.

    If the Display option is Shipment Line use one of these methods to navigate:

    View Shipment Line page

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    The View Shipment Line page appears displaying details for the specific shipment line.

Generating Charges for the Shipment

The Generate Charges process integrates with Oracle Advanced Pricing and is initiated from the Shipments Workbench in Landed Cost Management. The running of this process is optional if you are not integrating with Oracle Advanced Pricing.

The Generate Charges process is responsible for getting charges from Advanced Pricing and creating those charges in Landed Cost Management; in a way they can be associated to line groups or shipment lines, depending on the setup in Advanced Pricing. After the charge lines are generated you can manage those charges using the Manage Charges page in Landed Cost Management.

Use this procedure to generate charges for the shipment:

To Generate Charges for the Shipment

  1. Navigate to one of these pages:

  2. Select Generate Charges in the Actions field and click Go.

    Update Shipment page

    the picture is described in the document text

    The Generate Charges process is initiated and after the process completes you will receive a successful confirmation message at the top of the page.

    The Shipment Status still reflects an Incomplete status.

Managing Charge Lines for the Shipment

Using the Manage Charges page you can maintain the charge lines for a shipment.

After you run the Generate Charges process, the Manage Charges page displays the charge lines that were generated from the integration with Oracle Advanced Pricing. The generated charge lines can be modified or removed.

You can also use the Manage Charges page to manually create charge lines for a shipment.

If you update the charge lines using the Manage Charges page the Manage Associations page is automatically updated and vice versa. These two pages are always in sync with each other.

Use this procedure to manage charge lines for the shipment:

Prerequisites

To Manage Charge Lines for the Shipment

To Update Charge Lines for the Shipment

  1. Navigate to one of these pages:

  2. Navigate to the Manage Charges page by selecting Manage Charges in the Actions field and click Go.

    Manage Charges page

    the picture is described in the document text

    The Manage Charges page appears displaying all of the existing charge lines for the shipment.

  3. Select a charge line and modify any of the fields that appear. You can also modify the charge line associations.

  4. To update additional details for the charge line, click the Update icon next to a charge line.

    Note: For the charge lines generated by Advanced Pricing, you can only update the ones with the “override” flag set to yes in the Modifiers setup.

    Update Charge Line

    the picture is described in the document text

    The Update Charge Line page appears for the line you selected.

  5. Modify any of the fields that appear.

  6. Click Apply.

    The Manage Charges page reappears.

To Delete a Charge Line or Association

  1. To delete a charge line or association, click the Delete icon next to a charge line or association.

  2. Click Apply

    The charge lines are removed.

To Add a Charge Line

  1. Access a blank row in the Charge Lines table.

    Click Add 5 Rows to add additional rows to the Charge Lines table.

  2. Select the blank row by selecting the Select option next to the charge line.

  3. Enter the following information for the new charge line:

    Field Name Description
    Type Select the type of charge line.
    The Type field lists all of the cost factors available.
    Third Party Select the third party for this charge line.
    Third Party Site Select the third party site for this charge line.
    Amount Enter the amount for the charge line.
    Currency Enter the currency for the charge line.
    Allocation Basis Displays the allocation basis for the charge line. Allocation Basis appears by default from the cost factor.
  4. Add an association for the charge line by clicking Add Another Row in the Associations section of the page.

    A row is added in the Associations section.

  5. Select the Type of association for the charge line. Values are:

    If you select Shipment, the shipment number appears in the Number field.

    If you select Line Group or Shipment Line the Number field become available.

  6. If you selected Line Group for the Type, select the line group in the Number field that you want to associate the charge line to.

  7. If you selected Shipment Line for the Type, select the shipment line in the Number field that you want to associate the charge line to.

  8. Click Apply.

    The new charge line is added.

  9. To update details for the charge line, click the Update icon next to the charge line.

    The Update Charge Line page appears.

  10. (Optional) Update the information for the charge line.

    Note: You can create the charge line using this page or you can create charge lines from the Manage Charges page.

  11. Indicate whether this charge line should be included in the landed cost by selecting the Included in the Landed Cost check box.

    This check box appears selected by default.

  12. Enter associations for the charge line.

    For information, see Steps 12 through 15.

    Note: You can create the charge line associations using this page or you can create associations from the Manage Charges page. The Associations section works the same in both pages.

  13. Click Apply.

    The charge line information is added and you are returned to the Manage Charges page.

  14. Click Apply.

    The charge line is added and you are returned to the previous page. In addition, the Manage Associations page is updated to reflect the modifications.

Viewing Charge Lines for the Shipment

Using the View Shipment page and all of its related view pages you can view all of the information related to a shipment. The View Shipment page is very similar to the Update Shipment and Create Shipment pages but it is only used for viewing purposes.

Use this procedure to view charge lines for the shipment:

To View Charge Lines for the Shipment

  1. Navigate to the Shipments Workbench.

    The Shipments Workbench appears with only the Inventory Organization field available for selection.

  2. Select the pre-receiving inventory organization that pertains to the shipment that was previously created in the Inventory Organization field and click Go.

    The complete Shipments Workbench appears.

  3. Select the type of information you want to display at the bottom of the Shipments Workbench using the Display field. Values are:

    By default Shipment appears in the Display field.

    Depending on the Display selection, the information that appears at the bottom of the Shipments Workbench will pertain to that display option. For example, if you select Shipment then fields related to shipments will appear in the table.

  4. Enter the search criteria for the shipments using the Find Shipments section of the page.

    For more information on the search criteria, see Updating Shipments.

  5. Click Go.

    All of the data that matches the search criteria displays at the bottom of the Shipments Workbench in a table format. Depending on the Display option that was selected, different columns of data will appear in the table. Data will be related to Shipments, Line Groups, or Shipment Lines.

  6. Navigate to the View Shipment page.

    Click the Shipment link for a specific line in the table.

    The View Shipment page appears displaying the Header tab.

    This Workbench is almost identical to the Update Shipment page but it is intended only for the purpose of viewing the information.

  7. Select View Charges in the Actions field and click Go.

    View Manage Charges page

    the picture is described in the document text

    The View Manage Charges page appears displaying all of the charge lines.

  8. Select a specific charge line, and click the View Details icon.

    View Charge Line page

    the picture is described in the document text

    The View Charge Line page appears for that specific charge line.

Managing Associations for the Shipment

Using the Manage Associations page you can maintain the charge and item line associations of a shipment. The Manage Associations page displays the charge lines broken out by association. The charge lines display in a different association format than the Manage Charges page but they both still depict the charge line information.

The Associations link the charge lines to the shipment lines. The last ones will receive the allocations calculated by the Landed Cost Management calculation engine.

Use this procedure to manage associations for the shipment.

Prerequisites

To Manage Associations for the Shipment

To Update Associations for the Shipment

  1. Navigate to one of these pages:

  2. Navigate to the Manage Associations page by selecting Manage Associations in the Actions field and click Go.

    Manage Associations page

    the picture is described in the document text

    The Manage Associations page appears displaying all of the existing association lines for the shipment.

  3. Modify any of the fields associated to an association line.

  4. To duplicate an existing association line, click the Duplicate icon next to the association line.

    A duplicate line will be created in the Association Lines section of the page.

  5. To delete an existing association line, click the Delete icon next to the association line.

    The association line is removed from the Association Lines section of the page.

    Note: If you delete all the associations of a charge line, it will not appear in the Manage Charges page, because all the links to the shipment components will be lost and the charge line amount will not be considered by the Landed Cost calculation.

  6. Click Apply.

    The association line is updated and you are returned back to the previous page.

    At the top of the page you will receive a successful confirmation message.

    In addition, the Manage Charges page is updated to reflect the modifications.

To Add an Association Line to the Shipment

  1. Navigate to the Manage Associations page by selecting Manage Associations in the Actions field.

    The Manage Associations page appears displaying all of the existing association lines for the shipment.

  2. Access a blank row in the Association Lines table by clicking Add 5 Rows to create five new association line rows in the table.

  3. Enter the following information for an association line row:

    Field Name Description
    From Component Type Select the from charge line type. Values are: Shipment Line and Charge Line.
    From Component Number Select the from charge line number.
    To Component Type Select the type of charge line. Values are: Shipment, Line Group, or Shipment Line.
    To Component Number Select the to component number that corresponds with the To Component Type.
    For example, if you enter Line Group as the To Component Type then you would enter one of the shipment line group numbers for the shipment here.
    If you select a To Component Type of Shipment, the To Component Number is automatically populated with the shipment number.
    Allocation Basis Displays the charge line allocation basis. Values are: Qty, Value, Volume, and Weight.
    Allocations basis is automatically defaulted from the cost factors definition.
  4. Click Apply.

    The association line is added and you are returned back to the previous page.

    At the top of the page you will receive a successful confirmation message.

    In addition, the Manage Charges page is updated to reflect the modifications.

Viewing Associations for the Shipment

Using the View Shipment page and all of its related view pages you can view all of the information related to a shipment. The View Shipment page is very similar to the Update Shipment and Create Shipment pages but it is only used for viewing purposes.

Use this procedure to view associations for the shipment.

To View Associations for the Shipment

  1. Navigate to the Shipments Workbench.

    The Shipments Workbench appears with only the Inventory Organization field available for selection.

  2. Select the pre-receiving inventory organization that pertains to the shipment that was previously created in the Inventory Organization field and click Go.

    The complete Shipments Workbench appears.

  3. Select the type of information you want to display at the bottom of the Shipments Workbench using the Display field. Values are:

    By default Shipment appears in the Display field.

    Depending on the Display selection, the information that appears at the bottom of the Shipments Workbench will pertain to that display option. For example, if you select Shipment then fields related to shipments will appear in the table.

  4. Enter the search criteria for the shipments using the Find Shipments section of the page.

    For more information on the search criteria, seeUpdating Shipments.

  5. Click Go.

    All of the data that matches the search criteria displays at the bottom of the Shipments Workbench in a table format. Depending on the Display option that was selected, different columns of data will appear in the table. Data will be related to Shipments, Line Groups, or Shipment Lines.

  6. Navigate to the View Shipment page.

    Click the Shipment link for a specific line in the table.

    The View Shipment page appears displaying the Header tab.

    The View Shipment page is almost identical to the Update Shipment page but it is intended only for the purpose of viewing the information.

  7. Select View Associations in the Actions field and click Go.

    View Manage Associations page

    the picture is described in the document text

    The View Manage Associations page appears displaying all of the charge line associations.

Validating the Shipment

The Validate process is responsible for validating a given Landed Cost Management shipment and is initiated from the Shipments Workbench. The validations that are performed against the shipment include:

If a shipment does not pass validation, the Shipment Status is changed to On Hold. The shipment will stay on hold until a user makes a correction. After the correction, the shipment status for the shipment changes to Validation Required. One must then run the Validation process again.

The Validation process can be initiated by itself but the process is also automatically called when performing the Calculate process in Landed Cost Management.

Use the procedure to validate a shipment:

To Validate a Shipment

  1. Navigate to one of these pages:

  2. Select Validate in the Actions field and click Go.

    Update Shipment page

    the picture is described in the document text

    The Validate process is initiated and after the process completes you will receive a successful confirmation message at the top of the page.

    If the shipment passed validation the shipment status changes to Validated. If it did not pass validation the shipment status changes to On Hold.

Calculating Estimated Landed Cost for the Shipment

The Calculate process performs the estimated landed cost calculation for the shipment. The process captures the item price and the amounts from the charge line and associations for a given Landed Cost Management shipment and prorates them down to the level of shipment lines generating the shipment line allocations. The shipment line allocations are the lowest level in which the landed cost is calculated and stored. The landed cost components are basically the item price, charges, and taxes.

When you run the Calculate process the Validate process is automatically performed at the same time. So, depending on the situation you may not need to run the Validate process as a separate step.

Note: Landed Cost Management captures the non-recoverable tax amount calculated by EB-Tax for the purchase order shipment lines.

The estimated landed cost calculation process is initiated from the Shipments Workbench, Create Shipment page, or Update Shipment page using the Calculate action.

Use this procedure to calculate estimated landed cost for the shipment:

Prerequisites

To Calculate Estimated Landed Cost for the Shipment

  1. Navigate to one of these pages:

  2. Select Calculate in the Actions field and click Go.

    Create Shipment page

    the picture is described in the document text

    The Calculate process is initiated and after the process completes you will receive a successful confirmation message at the top of the page.

    The shipment status for the shipment is Validated after this process runs.

    After the Calculate process is successful you can then view the estimated landed cost for the shipment.

Viewing Estimated Landed Cost for the Shipment

After the estimated landed cost is calculated you can then view the estimated landed cost for a shipment using the Shipment Hierarchy and Landed Cost Details pages. These pages itemize all of the allocation values that make up the total landed cost. Plus, you can view the proportion of each landed cost component making up the total landed cost in a Pie Chart or Bar Graph.

Use this procedure to view estimated landed cost for the shipment:

Prerequisites

To View Estimated Landed Cost for the Shipment

  1. Navigate to one of these pages:

  2. Select View Landed Cost in the Actions field and click Go.

    Shipment Hierarchy page

    the picture is described in the document text

    The Shipment Hierarchy page appears displaying the estimated landed cost for each shipment, line group, and line.

    The hierarchy for the shipment is as follows:

    1. At the top of the hierarchy is the Shipment itself. Depicted with a Component Number equal to the shipment number and a Component Type of shipment.

    2. Next is the line group for the shipment. Depicted with the Component Number equal to the line group number and a Component Type of Line Group.

    3. After that is the shipment line. Depicted with the Component Number equal to the shipment line number and a Component Type of Shipment Line. At this level the total estimated landed cost is displayed for the shipment line in the Estimated Amount column and the unit estimated landed cost is displayed in the Unit Landed Cost column. The Estimated Amount is the sum of all allocation amounts for a shipment line.

    4. Finally, under each shipment line is the shipment line, charge line, and tax line allocations. Depicted with a Component Type equal to Shipment Line Allocation, Charge Line Allocation or Tax Line Allocation and the specific cost factor displayed in the Component Reference field.

    Note: The Billed Amount, Actual Amount, and Actual History columns do not appear on this page until after the invoice is received and matched in Oracle Payables.

  3. (Optional) To submit the landed cost to receiving, select Submit in the Actions field and click Go.

    For more information on submitting the landed cost, see Submitting the Shipment to Receiving.

  4. To view landed cost details, click the Unit Landed Cost link for a shipment line.

    Landed Cost Details page

    the picture is described in the document text

    The Landed Cost Details page appears displaying the break down for the total estimated landed cost for the shipment and for the estimated unit landed cost. The cost factor (analysis code and component class) display for each line in the break down.

    At the bottom of the page these charts display:

Submitting the Shipment to Receiving

The Submit process performs all the tasks necessary to complete a Landed Cost Management shipment related to estimated landed costs. When managing estimated landed costs as a pre-receiving application the estimated landed cost must be submitted for a shipment before the shipment can be received using the Receiving application.

The Submit process is initiated from the Shipments Workbench, Create Shipment page, Update Shipment page, or the Shipment Hierarchy page using the Submit action.

Use this procedure to submit the shipment to Receiving:

Prerequisites

To Submit the Shipment to Receiving

  1. Navigate to one of these pages:

  2. Select Submit in the Actions field and click Go.

    View Shipment page

    the picture is described in the document text

    The Submit process is initiated and after the process completes you will be transferred to the View Shipment page for that shipment.

    Plus, the shipment status changes to Completed. After a shipment receives the Completed status you can no longer modify the estimated landed cost for the shipment.

Calculating and Importing Actual Landed Cost for the Shipment

Before you can view the actual landed cost for a shipment in Landed Cost Management a couple of steps need to be performed. For automatic actual landed cost calculation perform these steps:

  1. Enter and validate item and charge invoices in Oracle Payables.

  2. Run the Matches Interface Import concurrent program.

  3. Run the Submit Pending Shipments concurrent program.

For manual actual landed cost calculation perform these steps:

  1. Enter and validate item and charge invoices in Oracle Payables.

  2. Run the Matches Interface Import concurrent program.

  3. Access the Shipments Workbench and run the Submit process again for the shipment.

Note: The item and charge invoices entered in Oracle Payables must have the match on receipt option to enable the actual landed cost calculation.

The Matches Interface Import program is responsible for importing the matched invoice information from Oracle Payables into Landed Cost Management. During this program execution, all shipments that need to be resubmitted that are being impacted by the capture of actual amounts will be set as “Pending” shipments. Pending Landed Cost Management Shipments must be resubmitted, so that a new landed cost can be figured out as “actual landed cost” and the differences between estimated and actual landed costs can be posted to Oracle Cost Management.

Pending Landed Cost Management shipments can be submitted either one by one, through the Landed Cost Management Shipments Workbench, or in batch, through the Submit Pending Shipments concurrent program. The Submit Pending Shipments program calculates actual landed cost and then performs the submitting action again for the shipment. In both cases, all the routines necessary to recalculate landed costs and generate the Oracle Cost Management integration transactions are performed.

For more information on the Submit process through the Landed Cost Management Workbench, see Submitting the Shipment to Receiving.

Use these procedures to calculate and import the actual landed cost:

Prerequisites

To Run the Matches Interface Import Program

  1. Navigate to the Submit Request window.

    The Submit a New Request window appears asking for the type of request you want to submit.

  2. Select the Single Request option and click OK.

    The Submit Request window appears.

  3. Select Matches Interface Import in the Name field.

  4. Click Submit.

  5. Click No in the Decision window.

  6. To see the status of the concurrent request, navigate to the Requests window.

    The Find Requests window appears.

  7. Click Find to view the status of all the requests.

    The Requests window appears displaying all of the requests.

To Run the Submit Pending Shipments Program

  1. Navigate to the Submit Request window.

    The Submit a New Request window appears asking for the type of request you want to submit.

  2. Select the Single Request option and click OK.

    The Submit Request window appears.

  3. Select Submit Pending Shipments in the Name field.

    The Parameters window appears.

  4. (Optional) Enter an Inventory Organization or an Inventory Organization and a Shipment Number and click Go.

    To run the program for all of the available data do not enter any parameters.

  5. Click Submit.

  6. Click No in the Decision window.

  7. To see the status of the concurrent request, navigate to the Requests window.

    The Find Requests window appears.

  8. Click Find to view the status of all the requests.

    The Requests window appears displaying all of the requests.

To Resubmit the Shipment for Actual Landed Cost Calculation

  1. Navigate to one of the Shipments Workbench.

    Note: The shipments that require resubmitting for actual landed cost calculation will have the Pending Matching field set to Yes. The Matches Interface Import program sets this field during its processing.

  2. Select Submit in the Actions field and click Go.

    The Submit process is initiated and after the process completes you will be able to view the actual landed cost for the shipment.

Viewing Actual Landed Cost for the Shipment

Using the Shipment Hierarchy and Landed Cost Details pages you can view the actual landed cost for a shipment. These pages itemize all of the allocation values that make up the total landed cost.

Using the Actual Matching History page you can view the detailed invoicing history for the shipment line.

Plus, you can view the proportion of each landed cost component making up the total landed cost in a Pie Chart or Bar Graph and the unit landed cost calculations in the Calculation History graph.

Use this procedure to view actual landed cost for the shipment:

Prerequisites

To View Actual Landed Cost for the Shipment

  1. Navigate to one of these pages:

  2. Select View Landed Cost in the Actions field and click Go.

    Shipment Hierarchy page

    the picture is described in the document text

    The Shipment Hierarchy page appears displaying the actual landed cost for each shipment, line group, and line.

    The Billed Amount, Actual Amount, and Actual History columns appear on this page after the invoice is received and matched in Oracle Payables and then the actual landed cost is calculated and imported to Landed Cost Management for the shipment. The actual amount columns are next to the Estimated Amount column so that the difference between the estimated and actual landed cost are easily viewed.

    The hierarchy for the shipment is as follows:

    1. At the top of the hierarchy is the Shipment itself. Depicted with a Component Number equal to the shipment number and a Component Type of shipment.

    2. Next is the line group for the shipment. Depicted with the Component Number equal to the line group number and a Component Type of Line Group.

    3. After that is the shipment line. Depicted with the Component Number equal to the shipment line number and a Component Type of Shipment Line. At this level the actual landed cost is displayed for the shipment line in the Actual Amount column and the unit actual landed cost is displayed in the Unit Landed Cost column. The Actual Amount is the sum of all allocation amounts for a shipment line.

    4. Finally, under each shipment line is the shipment line, charge line, and tax line allocations. Depicted with a Component Type equal to Shipment Line Allocation, Charge Line Allocation, or Tax Line Allocation and the specific cost factor displayed in the Component Reference field.

  3. To view the detailed invoicing history, click the View Actual History icon in the Actual History column next to an allocation line.

    Note: The Actual History icon is only available for each allocation line. It is not available for the shipment, line group, or shipment lines levels.

    Actual Matching History page

    the picture is described in the document text

    The Actual Matching History page appears displaying the details for the invoice history. The Actual Reference column displays the invoice number plus the distribution number.

  4. To view landed cost details, click the Unit Landed Cost link for a shipment line.

    Landed Cost Details page

    the picture is described in the document text

    The Landed Cost Details page appears displaying the break down for the total actual landed cost for the shipment and for the actual unit landed cost. The cost factor (analysis code and component class) display for each line in the break down. The latest landed cost adjustment details appear by default.

    At the bottom of the page these charts display:

  5. (Optional) Select another cost adjustment using the Unit Landed Cost History field. The values that appear for the field are equal to the Adjustment Number from the shipment line plus the date it occurred.

    The system refreshes the page displaying the details for that cost adjustment. The Pie Chart and Bar Graph refresh with the new information but the Calculation History graph stays the same.