Java Desktop System Email and Calendar User Guide

Organizing Your Messages

You can use the following Email and Calendar features to help you to organize your messages:


Views enable you to look at your messages in different ways. A view specifies which columns are displayed in a message list, and by which fields the messages are sorted. You can use standard views, or you can create custom views. For more information about views, see Using Views.


Email windows contain a searchbar. You can use the searchbar to search the contents of the messages in your message list. You can also perform advanced searches.

Email and Calendar enables you to save your searches. The saved searches are added to the Search menu, and you can choose the searches from this menu. Email and Calendar also contains a search editor that you can use to add, edit, and delete searches. For more information about searches, see Searching Your Messages and Using Advanced Searches.


A filter is a tool that you can use to test your messages for specific conditions, then perform actions on the messages that meet the conditions. For example, you can use a filter to automatically move email that you receive from a specific address to a folder. For more information about virtual folders, see Using Filters.

Virtual folders

A virtual folder represents messages that might reside in more than one folder. Virtual folders enable you to view messages that are located in several folders, as if the messages are in one folder. For more information about filters, see Using Virtual Folders.