Sun Java System Connector for Microsoft Outlook 7 2005Q4 User's Guide

Chapter 7 Working with Contacts

This section describes how to work with contacts and provides some tips on features that are specific to Sun Java System Connector for Microsoft Outlook.

The following topics are discussed in this chapter:

Accessing Your Contacts

You can access your contacts on the address book server using one of the following methods:

Sharing Your Contacts

You can grant access to your contacts to other users. The user may then subscribe to your contacts. The access permissions range from being able to read your contacts, to allowing another user to create, modify, or delete contacts.

ProcedureTo Share Your Contacts

Steps
  1. Right-click Contacts from Folders — your user name and select Properties.

    The Contacts Properties window appears.

  2. Select the Permissions tab.

  3. Enter the user's ID and click Add, or click Search to search for users in your Address Book directory.

  4. Choose the permission settings when the user's ID is highlighted.

  5. Click OK to delegate access to your contacts to the specified user.

Subscribing to Shared Contacts

Another user can grant you access to his or her contacts.

ProcedureTo Subscribe to Another User's Contacts

Steps
  1. In the Folder List, right-click Shared Contacts and select Properties.

    The Shared Contacts Properties dialog appears.

  2. Select the Subscribe tab.

  3. Click Subscribe.

  4. In the Add Shared Contacts dialog:

    • If you know the userID of the contacts to which you wish to subscribe, enter that userID and click Query.

    • If you do not know the userID of the contacts to which you wish to subscribe:

      1. Click Search.

      2. Select the user from the list in the Address Book dialog and click OK.

    The userID and contacts are listed in the contacts list.

  5. In the Add Shared Contacts dialog, select the userID from the contacts list and click Add.

  6. Select the userID in the Shared Contacts Properties window and click OK.

    The user's contacts are added to your list of subscribed contacts.

Unsubscribing From Shared Contacts

ProcedureTo Unsubscribe From a Shared Contact List

Steps
  1. In the Folder List, right-click Shared Contacts and select Properties.

    The Shared Contacts Properties dialog appears.

  2. Select the Subscribe tab.

    A list of subscribed contacts appears in the Contacts list.

  3. Select the contacts from which you wish to unsubscribe.

  4. Click Unsubscribe.

    The contacts are deleted from your subscribed contacts list.

Adding Shared Contacts to Select Names Dialog

When composing a new message, you can click the To button which displays the “Select Names” dialog. This dialog displays addresses from your Contacts and the global address list.

ProcedureTo Add a Shared Contact Folder to the Select Names Dialog

Steps
  1. In the Folder list, right-click Contacts and select Properties.

    The Contacts Properties dialog appears.

  2. Select the Outlook Address Book tab.

  3. Enable the “Show this folder as and e-mail Address Book” checkbox.

  4. Click OK.

Removing Shared Contacts from Select Names Dialog

After unsubscribing to a shared contact, it is not automatically removed from the “Select Names” dialog.

To remove the shared contact from this list, two solutions exist:


Note –

The user must log out and log in again for the change to take effect.