3 Maintaining the Spaces Application

Keeping the Spaces application up and running requires input from both the Fusion Middleware administrator and the Spaces administrator. This chapter outlines the roles and responsibilities of each administrator who may, in some cases, be the same person.

Some roadmaps are also provided to help guide you through the process.

This chapter includes the following sections:

• Section 3.1, "Role of the Fusion Middleware Administrator"

• Section 3.2, "Role of the Spaces Administrator"

• Section 3.3, "System Administration for Spaces (Roadmap) "

• Section 3.4, "Application Administration for Spaces (Roadmap) "

Audience

The content of this chapter is intended for Fusion Middleware administrators responsible for Spaces (users granted the Admin role through the Oracle WebLogic Server Administration Console) and Spaces administrators (users granted the Administrator role through Spaces administration pages).

Note:

Administrators maintaining portal applications built using the WebCenter Portal: Framework should refer to Chapter 5, "Maintaining Framework Applications".

3.1 Role of the Fusion Middleware Administrator

Oracle Fusion Middleware provides a single administrative role with complete administrative capabilities—the Admin role. The Fusion Middleware administrator can perform the complete range of security-sensitive administrative duties, and all installation, configuration, and audit tasks. This administrator is also responsible for setting up and configuring the Spaces application immediately after installation, and performing on-going administrative tasks for Spaces and other Oracle WebCenter Portal components. Throughout this document, this administrator is referred to as the Fusion Middleware administrator.

A single Fusion Middleware administrator account (weblogic by default) is set up when Fusion Middleware is installed. The password is the one you provided during installation.

To find out what on-going administrative tasks a Fusion Middleware administrator is expected to perform in relation to Spaces, follow the Roadmap - Administering and Monitoring Spaces.

Note:

The Fusion Middleware administrator is also responsible for getting the Spaces application up and running out-of-the-box, for details see Section 2.4, "Setting Up Spaces for the First Time (Roadmap)."

3.2 Role of the Spaces Administrator

Spaces administrators have the highest application privileges within the Spaces application itself. This administrator can view and customize every aspect of the Spaces application, manage users and roles, and delegate responsibilities to others.

Out-of-the-box, the default Fusion Middleware administrator (weblogic) is the only user assigned to the Spaces Administrator role. The password is the one provided during installation.

To find out what on-going administrative tasks a Spaces administrator is expected to perform, follow the Roadmap - Keeping Spaces Up and Running.

Note:

The Spaces administrator is also responsible for customizing the Spaces application out-of-the-box, for details see Section 2.5, "Customizing Spaces for the First Time (Roadmap)".

3.3 System Administration for Spaces (Roadmap)

The roadmap in Table 3-1 outlines typical tasks that a Fusion Middleware administrator might perform to keep the Spaces application up and running.

Table 3-1 Roadmap - Administering and Monitoring Spaces

Task	Documentation	Role
Stop and start the managed server	Restart the managed server on which the Spaces application is deployed to effect configuration changes or for routine maintenance: Starting and Stopping Managed Servers for WebCenter Portal Application Deployments Tip: The managed server for Spaces is named WC_Spaces.	Fusion Middleware Admin
View and manage log files	Identify and diagnose problems through log files. Spaces logs record all types of events, including startup and shutdown information, errors, warnings, and other information: Viewing and Configuring Log Information	Fusion Middleware Admin
Monitor performance	Analyze the performance of the Spaces application and monitor its current status through Fusion Middleware Control Console: Viewing Performance Information Monitoring a Spaces Applications Fusion Middleware administrators granted one of these roles can view performance metrics: Admin, Operator, Monitor. To find out more, see in "Understanding Administrative Operations, Roles, and Tools". Spaces administrators can monitor application performance and usage using WebCenter Portal's analytics feature: Understanding the Analytics Administration Page in WebCenter Spaces	Fusion Middleware Admin Spaces Admin
Tune application properties	Reconfigure performance related parameters for the WebCenter Portal environment, Spaces application, and WebCenter Portal services: Tuning Oracle WebCenter Portal Performance	Fusion Middleware Admin
Stop and start Spaces	Fusion Middleware administrators may shut down the Spaces application for maintenance purposes and then restart the application: Starting Spaces Using Fusion Middleware Control Stopping Spaces Using Fusion Middleware Control	Fusion Middleware Admin
Modify back-end services	Add, modify, and delete connections through Fusion Middleware Control Console. See:	Fusion Middleware Admin
Content Repositories	Managing Content Repositories
Mail Servers	Managing the Mail Service
BPEL Servers	Managing the Worklist Service
Collaboration Services	Managing the Announcements and Discussions Services Managing the Instant Messaging and Presence Service
Calendar Services	Managing the Events Service
Secure Enterprise Search	Managing Oracle SES Search in WebCenter Portal
Analytics Services	Managing the Analytics Service
Activity Graph Services	Managing the Activity Graph Service
Personalization Services	Managing Personalization for WebCenter Portal
Events, Links, Lists, Notes, Tags, and People Connections	Setting Up Database Connections Setting Up the MDS Repository
Modify external applications and portlet producers	Add, modify, and delete connections through Fusion Middleware Control Console. See:	Fusion Middleware Admin
External Applications	Managing External Applications
Portlet Producers	Registering WSRP Producers Registering Oracle PDK-Java Producers Registering the Pagelet Producer
Configure SSL communication	Configure secure communication: Configuring SSL Configuring WS-Security Configuring Single Sign-on See also Oracle Fusion Middleware Application Security Guide.	Fusion Middleware Admin
Reassociate your identity, policy, and credential stores	Reassociate your identity or policy stores: Configuring the Identity Store Configuring the Policy and Credential Store See also Oracle Fusion Middleware Application Security Guide.	Fusion Middleware Admin
Reconfigure WebCenter Portal repository	Reconfigure the WebCenter Portal repository: Setting Up Database Connections	Fusion Middleware Admin
Reconfigure MDS repository	Reconfigure the application's MDS repository: Setting Up the MDS Repository See also Oracle Fusion Middleware Administrator's Guide: Managing the MDS Repository Configuring an Application to Use a Different MDS Repository or Partition Moving Metadata from a Test System to a Production System	Fusion Middleware Admin
Reconfigure Spaces workflows	Install Spaces workflows on a different BPEL server and reconfigure the connection: Installing Spaces Workflows Specifying the BPEL Server Hosting Spaces Workflows	Fusion Middleware Admin
Export Spaces application	Use the export facility to move content to a remote instance or between stage and production environments: Exporting an Entire Spaces Application Exporting Individual Spaces Exporting Individual Space Templates	Fusion Middleware Admin
Import Spaces application	Use the import facility to restore Space from a backup or to move content to a remote instance or between stage and production environments: Importing an Entire Spaces Application Importing Individual Spaces Importing Individual Space Templates	Fusion Middleware Admin

3.4 Application Administration for Spaces (Roadmap)

The roadmap in Table 3-2 outlines typical tasks that a Spaces administrator might perform while Spaces is up and running.

If Spaces must be taken offline for maintenance, ensure that a suitable message displays to any users who attempt to access the application while it is offline.

Table 3-2 Roadmap - Keeping Spaces Up and Running

Task	Documentation	Role
Modify application Settings	Modify application-wide settings as required: Performing Actions on Spaces Administration Pages Configuring Global Defaults Configuring Services, Portlet Producers, and External Applications Preparing Your Initial Portal Pages Managing Portal Resources	Spaces Admin
Manage Home apaces	Manage personal pages and business role pages. Push content to the Home space: Working with Business Role Page Working with Personal Pages Working with System Pages	Spaces Admin
Manage spaces	Take any space temporarily offline and close down any space that is inactive. Edit and delete any space: Viewing Space Information Changing the Status of a Space	Spaces Admin
Manage space templates	Manage space templates. Review and delete any template: Managing Space Templates	Spaces Admin
Maintain users and roles	Maintain security. Modify user role permissions and assign new roles: Modifying Application Role Permissions Assigning a User to a Different Role	Spaces Admin
Manage external applications	Maintain external applications. Add, modify, and delete entries: Registering External Applications	Spaces Admin AppConnectionManager
Manage portlet producers	Maintain portlet producers. Add, modify, and delete entries: Registering Portlet Producers	Spaces Admin AppConnectionManager