102 Manual Payment Processing - Processing Options

This chapter contains these topics:

• Section 102.1, "Manual with Match Check Processing (P04102)"

• Section 102.2, "Manual Payments without Match (P04106)"

• Section 102.3, "Speed Manual Checks (P041065)"

• Section 102.4, "Manual Payment Journal Report (P04311)"

102.1 Manual with Match Check Processing (P04102)

Processing Option	Processing Options Requiring Further Description
DEFAULT PROCESSING:
1. Enter a '1' to summarize pay items by Voucher number and Due Date when viewing open items. Note: A function key exists to toggle summarized pay items.
2. Enter a '1' to automatically assign payment numbers based on the bank account next payment number if field is left blank. Enter a '2' to automatically assign payment number and prohibit manual entry of payment number. If left blank, you will be required to enter a payment number.
3. Enter a '1' to prevent deletion of an unposted payment. If left blank, you may delete unposted payments.
FORMAT CONTROL:
4. Select the default screen format: " " = Discount Amount "1" = Open Amount
FIELD DISPLAY CONTROL:
5. Enter a '1' to allow display and update of Value Date.
6. Select the default screen mode: ' ' = Supplier Mode '1' = Alternate Payee Mode - Not allowed for One Time Payment suppliers.
7. Enter a '1' to allow display and update of Subledger/Subledger Type fields.	When using subledger/subledger types with manual payments, the account associated with the subledger will always be the account designated in the G/L Bank Account field.
DRAFT PROCESSING:
8. Enter a '1' to display the draft entry field.
DUPLICATE PAYMENT PROCESSING:
9. Enter a '1' to issue a warning when a duplicate payment number within the same bank account has been entered for different suppliers. If left blank, an error will be given for duplicate payment numbers entered against the same bank account.
NEGATIVE PAYMENT PROCESSING: 10. Enter a '1' to allow negative payments to be created.
AUTOMATIC PRINT PROCESSING:
11. Enter in the following default information for automatic print processing: Payment Instrument Print Program Version Number Save Spool File ('1' = yes) Hold Spool File ('1' = yes) Retain Print Field Value
DREAM WRITER VERSIONS:
Enter the version for each program: If left blank, ZJDE0001 will be used. 12. Name Search (P01200) 13. Manual Ck w/o Voucher Match (P04106) 14. Supplier Ledger Inquiry (P042003) 15. Void Payment (P04103) 16. A/R A/P Netting (P03455) 17. A/P Netting Void Payment (P04456)
EXCHANGE RATE:
18. Enter a '1' to protect the Exchange Rate field. If left blank, the Exchange Rate will not be protected.
ALTERNATE PAYMENT PROCESSING:
19. Enter a '1' to display the alternate currency code field. If the currency code in this field does not match the currency code inquired upon, an alternate currency payment will be recorded.
20. If alternate currency is turned on, enter a '1' to display the Foreign to Alternate Exchange Rate. Blank (Default) will display the Alternate to Domestic Exchange Rate.

102.2 Manual Payments without Match (P04106)

Processing Option	Processing Options Requiring Further Description
DEFAULT PROCESSING:
1. Select the default Service/Tax date: 'Y' = use Invoice Date ' ' = G/L Date
2. Enter a '1' to automatically assign payment numbers based on the bank account next payment number if the field is left blank. Enter a '2' to automatically assign next payment number and prohibit manual entry of the payment number. If left blank, you will be required to enter a payment number.
3. Enter a '1' to prevent deletion of an unposted payment. If left blank, you may delete unposted payments.
FIELD DISPLAY CONTROL:
4. You may suppress certain capabilities of this program by placing a 'Y' next to the following: Sales/Use/VAT Tax Processing PO Number Entry Extra Date for Service/Tax
FORMAT CONTROL:
5. Select the default screen format: ' ' = Standard Manual Payments '1' = Manual Payments with Taxes
6. Enter a 1 to review the Voucher Category Codes with an Add or Change.
TWO CYCLE OPTION:
7. Enter a '1' for 2 Cycle data entry.
CURRENCY PROCESSING:
8. Enter a 'Y' to allow Value Added Tax on currency entries.
WITHHOLDING EDIT:
9. Enter a '1' to bypass the Withholding Tax edit. If left blank, the error will be issued and the voucher/ payment will not be created if withholding is required for the supplier.
PREPAYMENT OPTIONS:
10. Enter the G/L offset to use for creating prepayment pay items. You must enter a value to allow automatic creation of prepayment pay items.
11. Enter the default payment status for prepayment pay items. If blank, prepayment pay items will default to a payment status of 'H'.
12. Enter the number of days to add to the voucher G/L date to calculate the due date of the prepayment pay item.
DATE EDITS:
13. Enter a value to select Date Edit processing. Valid values are as follows: Blank = No Edit 1 = Warning 2 = Hard Error Invoice Date > Today's Date Invoice Date > G/L Date Prev Doc G/L Date > New Doc G/L Date
DUPLICATE PAYMENT PROCESSING:
14. Enter a '1' to issue a warning when a duplicate payment number within the same bank account has been entered for different suppliers. If left blank, an error will be given for duplicate payment numbers entered against the same bank account.
DREAM WRITER VERSIONS:
Enter the version for each program: If left blank, ZJDE0001 will be used. 15. Name Search (P01200) 16. Supplier Ledger Inquiry (P042003) 17. Void Payment Entry (P04103) 18. Voucher Category Code Review (P0411W) 19. A/P Journal Entry (P03101)
EXCHANGE RATE:
20. Enter a '1' to protect the Exchange Rate field. If left blank, the Exchange Rate will not be protected.

102.3 Speed Manual Checks (P041065)

Processing Option	Processing Options Requiring Further Description
DEFAULT PROCESSING:
1. Select the default Service/Tax Date: 'Y' = use Invoice Date ' ' = G/L Date
2. Enter a '1' to automatically assign payment numbers based on the bank account next payment number if the field is left blank. Enter a '2' to automatically assign next payment number and prohibit manual entry of the payment number. If left blank, you will be required to enter a payment number.
FIELD DISPLAY CONTROL:
3. You may suppress certain capabilities of this program by placing a 'Y' next to the following: Sales/Use/VAT Tax Processing PO Number Entry Extra Date for Service/Tax
FORMAT CONTROL:
4. Select the default screen format: '1' = Standard Speed Manual Payments '2' = Manual Payments with Subledger '3' = Manual Payments with F/A Number '4' = Manual Payments with Units '5' = Manual Payments with Phase Code
5. Enter sequence numbers (1-5) to indicate the order in which formats will appear. If all are left blank, all formats will appear in the following order: Standard Speed Manual Payments Manual Payments with Subledger Manual Payments with F/A Number Manual Payments with Units Manual Payments with Phase Code	Note: When using subledger/subledger type with manual payments, the account associated with the subledger will always be the account designated in the G/L Bank Account field.
6. Enter a 1 to review the Voucher Category Codes with an Add or Change.
TWO CYCLE OPTION:
7. Enter a '1' for 2 Cycle data entry.
DATE EDITS:
8. Enter a value to select Date Edit processing. Valid values are as follows: Blank = No Edits 1 = Warning 2 = Hard Error Invoice Date > Today's Date Invoice Date > G/L Date
DUPLICATE PAYMENT PROCESSING:
9. Enter a '1' to issue a warning when a duplicate payment number within the same bank account has been entered for different suppliers. If left blank, an error will be given for duplicate payment numbers entered against the same bank account.
WITHHOLDING EDIT:
10. Enter a '1' to bypass the Withholding Tax edit. If left blank, the error will be issued and the voucher/ payment will not be created if withholding is required for the supplier.
DREAM WRITER VERSIONS:
Enter the version for each program: If left blank, ZJDE0001 will be used.
11. Name Search (P01200)
12. Supplier Ledger Inquiry (P042003)
13. Voucher Category Code Review (P0411W)

102.4 Manual Payment Journal Report (P04311)

Processing Option	Processing Options Requiring Further Description
1. To select which account number to print on the journal, enter a: '1'- account number '2'- short account ID '3'- unstructured account '4'- number entered during input If left blank, default will be number entered during input.