101 Automatic Payment Processing - Processing Options

This chapter contains these topics:

101.1 Calculate Withholding (P04580)

Processing Option Processing Options Requiring Further Description
PAY STATUS:  
1. Enter the Pay Status to assign to the voucher to be released for payment.

If left blank, the data dictionary default will be assigned.

If the data dictionary default is blank, an 'A' will be assigned.

 
2. Enter the Pay Status to assign to the withheld pay item.

If left blank, an 'H' will be assigned.

 
G/L OFFSET:  
3. Enter the G/L Offset, AAI PC, to be assigned to the withheld pay item. This offset should represent the withholding account and is required.  
4. Enter the G/L account for the zero balance records if any are created. (This must be the SHORT account number and is required.)  
TAX AUTHORITY:  
5. Enter an override Tax Authority to be assigned to the Alternate Payee field in the withholding entry.

Leave blank to retrieve Tax Authority from supplier's address book record.

 
6. Enter a '1' to assign a different G/L Date to the new voucher pay items. The new voucher pay items created would be created for a new voucher in the same batch.  
6a. Enter the G/L Date.

If left blank, today's date will be used.

 
GROSS VS. NET (Gross less Tax):  
7. Enter a '1' to calculate the withholding amount using the net amount (taxable). If left blank, the withholding will be calculated using the gross.  
DW VERSION FOR A/P VOUCHER PROCESSOR:  
8. To override standard A/P Voucher processing (DREAM Writer XT0411Z1, version ZJDE0001), enter an override version number. This should only be changed by persons responsible for system wide setup.  
DW VERSION FOR JOURNAL ENTRY PROCESSOR:  
9. To override standard Journal Entry processing (DREAM Writer XT0911Z1, version ZJDE0001), enter an override version number. This should only be changed by persons responsible for system wide setup.  

101.2 A/P Detail Reports (P04423)

Processing Option Processing Options Requiring Further Description
PRINT FORMATS:  
1. Specify one of the following print formats:

' ' = Standard 132 characters with remarks. (Default)

'1' = Standard 132 characters with net amounts.

'2' = Long 198 characters with aging.

'3' = Long 198 characters with foreign currency aging.

 
BYPASS HELD SUPPLIERS:  
2. Enter a '1' to bypass suppliers with a Hold Payment Code of "Y" or those that are Inactive.

If left blank, all suppliers will print.

 
AGING: (if Aging format is selected)  
3. Enter a '1' to retrieve the aging specifications from A/P Constants.

If left blank, the processing options will be used for aging.

Note: If selected, all other aging processing options will be ignored.

 
4. Enter the "As Of" date to age open balances.

If left blank, the current date is used as the default.

 
5. Specify one of the following dates to age accounts from:

D = Due Date

I = Invoice Date

G = General Ledger Date

(If left blank, "D" is the default.)

 
6. Specify one of the following methods for aging calculations:

1 = Aging Days (Default)

2 = Fiscal Periods

3 = Calendar

 
7. Enter the following aging category information: (for method "1" only)

Aging Days:

Beginning

thru

thru

thru

 
8. Enter a '1' to age credits.

If left blank, credits will be applied to the "Current" aging column.

 
"AS OF" PROCESSING:  
9. Enter a '1' to use "As Of" date processing.

Note: The DREAM Writer Based on File must be F0411AJC.

 
PAYMENT PROCESSING:  
10. Enter a '1' to print payment information. If left blank only original voucher information will be printed.  
11. Enter a '1' to include payment amounts in the Original amount column total on the report.

If left blank, only original document amounts will be totaled in this column. This option is only valid if payment information is being printed (option 10).

 
ROUNDING FACTOR:  
12. Enter the desired rounding factor:

' ' = no rounding (Default)

'0' = round decimals only

'1' = divide by 10

'2' = divide by 100

'3' = divide by 1000

'4' = divide by 10000

'5' = divide by 100000

'6' = divide by 1000000

Actual amounts are used to accumulate totals.

 
RECURRING FREQUENCY:  
13. Enter a '1' to print the recurring voucher information on the report.

If left blank, no recurring information will be printed.

(This applies to all formats except the foreign aging.)

 
14. Enter the number of remaining payments to highlight on the report.

Any vouchers with this number of remaining payments or less will be flagged on the report.

 
GENERIC TEXT:  
15. Enter a '1' to print the generic text for pay items in a 40 character width

Enter a '2' to print text in an 80 character width.

If left blank, generic text will not be printed.

 
16. Enter a '1' to print only the summarized generic text.

Enter a '2' to print both the pay item generic text and the summarized generic text.

If left blank, only pay item generic text will print.

 

101.3 Cash Requirements (P04431)

Processing Option Processing Options Requiring Further Description
PRINT OPTIONS:  
1. Specify one of the following print formats:

' ' = Standard format. (Default)

'1' = Format print with Alternate Payee.

'2' = Format print with Foreign Currency Aging.

 
2. Specify which account format to print on report:

'1' = Short Account ID (Default)

'2' = Account Number

'3' = Unstructured Account

 
3. Enter a '1' to print the Supplier Invoice Number.

If left blank, the invoice number will not appear.

 
4. Enter a '1' to print negative total amounts.

If left blank, a negative total amount will display as blank.

 
AGING:  
5. Enter the 'As Of' date for processing.

If left blank, the current date will be used.

 
6. Enter the Aging Days.

If left blank, 7 days will be calculated.

 
DISCOUNT ALLOWANCE:  
7. Enter the cutoff date for allowing discounts. Pay Items with a due date prior to this date will not take a discount.

If left blank, all discounts will be taken regardless of the due date.

 
BYPASS SUPPLIERS:  
8. Enter a '1' to bypass suppliers whose payments are on hold (Hold Payment code in Supplier Master is set to either 'Y', '1', or '2') or those that are Inactive.

If left blank, then all suppliers will be included on the report.

 
BYPASS UNAPPROVED VOUCHERS:  
9. Enter a '1' to bypass vouchers with an Unapproved Status.

If left blank, or if A/P Approvals is not active, all vouchers will be included.

 
ROUNDING FACTOR:  
9. Enter the desired rounding factor:

' ' = no rounding (Default)

'0' = round decimals only

'1' = divide by 10

'2' = divide by 100

'3' = divide by 1000

'4' = divide by 10000

'5' = divide by 100000

Any value of 0 through 5 will round decimals to whole numbers. Amounts are divided using 4/5 rounding. Actual amounts are used to accumulate total fields.

 

101.4 A/P Speed Release (P04114)

Processing Option Processing Options Requiring Further Description
TOTAL DISPLAYS:  
1. Enter a '1' to display the Pay Status 'A' Total and the Grand Total in the header portion of the screen.

Note: This may require additional processing time. These totals will still appear at the end of the screen detail.

 
FORMAT CONTROL:  
2. Enter format numbers (1-4) to indicate which formats will appear and in what order.

If all are left blank, all formats will appear in the order shown below.

Discount Amount

Approver Number

Supplier Invoice Number

Net Due Date

Note: These are used with the format selection function key.

 
PRE-LOADED DATA SELECTIONS:  
3. Any values that are entered for the following fields will be loaded on screen.

Pay Status

Document Type

G/L Offset (*=All)

Currency Code (*=All)

Payment Instrument (*=All)

Approver Number (*=All)

 
PRE-LOADED ADDITIONAL SELECTIONS:  
4. Any values that are entered for the following fields will be loaded into the Additional Selections.

Total Inquiry Amount

Supplier Invoice Number

Consolidation Code

Bank Record Type

 
DREAM WRITER VERSION:  
5. Enter the Version of Vendor Ledger Inquiry to be called.

If left blank, the default of ZJDE0001 will be used.

 
EDIT ON BANK ACCOUNT:  
6. If using alternate currency payments, enter a '1' if you do not want to edit the G/L Bank Account's Currency.  

101.5 Create Payment Groups (P04570)

Processing Option Processing Options Requiring Further Description
PAYMENT SELECTION:  
1. Enter in either a Pay Thru date or the number of displacement days from today.

Pay Thru Date

Displacement Days

 
2. Enter a '1' to include all Credit Memos in this payment run regardless of Due Date.  
3. Enter one of the following values:

'1' = Omit Prenote vouchers

'2' = Select ONLY Prenote vouchers

' ' = Select all regardless of

Prenote status (Default)

 
DISCOUNT DATE:  
4. Enter the cutoff date for allowing discounts. Pay items with a due date prior to this date will not take a discount.

If left blank, all discounts will be taken.

 
5. Enter a '1' to bypass the voucher if the discount cut off is missed and the Net Due Date is later than the Pay Thru date.

If left blank, the Net Due Date will not be considered.

 
AMOUNT RANGE:  
6. Enter the payment amount range to be included in this pre-payment run.

Also enter the pay instrument to be assigned to payments outside of the amount range. If currency conversion is turned on, enter the currency code for the amount range. Enter your amount range in whole numbers.

Minimum Amount

Min Pay Instrument

Maximum Amount

Max Pay Instrument

Currency Code

 
COMPANY PROCESSING:  
7. Enter a '1' to create a different payment by company. Leave blank to process multiple companies on each payment.  
DUE DATE PROCESSING:  
8. Enter a '1' to print a separate payment by due date.

If left blank a separate payment by due date will not be printed.

Note: If choosing this option, the DREAM Writer sequence should be set to include Due Date after Alternate Payee Address Number.

 
PAYEE PROCESSING:  
9. Enter a '1' to create one payment per payee regardless of supplier.  
PRINT CONTROL:  
10. Enter a '1' to print a special attachment when payment detail information will not print on the stub.  
11. Enter the sequence ID which will order the payments when printed.  
12. Enter a '1' to print the full address for each payee on the Edit report.

Leave blank to only print the payee alpha name.

 
13. Enter a '1' to print contract information on the report.  
14. Enter a '1' to print job information on the report.

Note: If choosing either option 10 or 11, payments should be sequenced by contract number.

 
PAY ITEM SUMMARIZATION:  
15. Enter one of the following values to summarize the document on the pay stub and/or attachment.

If left blank, no summarization will occur.

'1' - By Document and Due Date

'2' - By Document

 
16. Enter a '1' to have the summary description on the pay stub default from the first pay item's remark.

If left blank, the description will be retrieved from the vocabulary overrides for this program.

 
BANK ACCOUNT:  
17. Enter an override bank account to be used for payment.

If left blank the bank account in the Accounts Payable detail record will be used.

Note: This must be a Short Acct ID.

 
CURRENCY PROCESSING:  
18. Enter one of the following values to indicate which currency should be used for payment.

' ' - Bank Account Monetary Unit

'1' - Voucher Domestic Currency

'2' - Voucher Foreign Currency

'3' - Current Domestic Amount

'4' - Alternate Currency Payment

If Alternate Currency payment, enter the currency code of the payment.

If Current Domestic payment, enter Effective Date to retrieve exchange rate.

If blank, the system date will be used.

 
BUSINESS UNIT PROCESSING:  
19. Enter a '1' to use the business unit as a selection criterion in the creation of a Payment Control Group.

If left blank, business unit will not be considered and one PCG may include vouchers with different business units.

 
ELECTRONIC FUNDS TRANSFER/EDI ONLY:  
20. Enter a '1' if you will be using tape output and would like to see tape information on the edit report.

If left blank, no tape information will appear on the report.

 
21. Enter a '1' if using tape output and you would like to be notified if Supplier is set to Pre-Note status.

**PRE will print under Supplier Name.

 
22. Enter a '1' to issue an error on the edit report if the Payee's EFT/EDI bank information does not exist.  
23. Enter a '1' to issue an error on the edit report if a G/L Bank Account's X12 information does not exist.  
24. Enter an override Effective Date and Bank Type to use to retrieve Bank Account/Transit data.

If left blank, the System Date and the Bank Type on the voucher will be used.

Effective Date

Bank Type

 
25. Enter a '1' to validate the IBAN/BIC values on Payor and Payee banks and that the payment is being made in EUROs for SEPA payments. If left blank, no SEPA edits will be performed.  
26. Enter the currency code that represents EURO currency. If left blank, EUR will be used.  
27. Enter '1' to print IBAN & Swift/BIC on the report if available. If left blank, IBAN/Swift will not print.  
CALCULATE WITHHOLDING:  
28. Enter a '1' submit the Calculate Withholding program (P04580) prior to running Pre-Payments.

If left blank, Calculate Withholding will not be run.

Note: The voucher withholding pay items created will not be posted.

 
29. Enter the DREAM Writer version number of the Calculate Withholding program to be run.

If left blank, version ZJDE0001 will be used.

 
USER EXIT OPTION:  
30. Enter the User Exit program name.

If left blank the name 'X04570E' will be used.

 

101.6 Payment Analysis Report (P04578)

Processing Option Processing Options Requiring Further Description
DETAIL VOUCHER INFORMATION:  
1. Enter a '1' to see all detail voucher information displayed, summary lines included.

Enter a '2' to see detail voucher info displayed, summary lines NOT included.

If left blank, only payment information will print.

 
BUSINESS UNIT:  
2. Enter a '1' if you are processing payment control groups by Business Unit and would like to display the Business Unit on the report.

If left blank, the Business Unit will not appear.

 

101.7 A/P Payments - Work with Payment Groups (P04257)

Processing Option Processing Options Requiring Further Description
INTERACTIVE OR BATCH:  
1. Enter a '1' to process the payments interactively.

Leave blank to submit the write or update in batch mode without a submittal message.

 
1a. Enter Job Queue for Batch Process  
1b. Enter '1' to submit job on Hold  
BUSINESS UNIT PROCESSING:  
2. Enter a '1' to display the business unit fields.

If left blank, the business unit fields will not display.

Note: The selection and display of the business unit would only be applicable if you ran your Payment Control Group using business unit as a control field.

 
PRINT OPTIONS:  
3. Enter '1' to use the first voucher's exchange rate (thus ignoring any gains/losses) or an effective date to use to retrieve the exchange rate.

If both options are blank, the G/L date assigned to the payment will be used to retrieve the exchange rate.

Voucher Exchange Rate

Or

Effective Date

 
4. Enter a '1' to allow Currency Spot rates to be entered when Writing payments.

If left blank, no spot rates will be allowed.

When this option is activated, you will be able to manually enter an exchange rate at the time of update.
5. For BACS, enter a '1' to allow entry of BACS processing dates.

If left blank, BACS processing will not function.

 
6. Enter one of the following options for output:

' ' - Each Payment Control Group(PCG) will be output to a separate tape file or spool file.

'1' - Group PCGs for the same bank account into one file.

'2' - Group all selected PCGs into one file regardless of account.

 
7. Enter a '1' to request the following:

Save Spool File

Hold Spool File

 
8. Enter the version number for the Write program.

If left blank, the Payment Instrument Default version will be used.

Note: This processing option will override any entry to the Controls Window also.

 
9. Enter a '1' to force the assignment of payment numbers to be in sequential order. This option is only valid if you have selected to output separate PCGs or those with the same bank account to one spool file. (Option 5 is a blank or '1').

Note: This option is only valid for hard-copy payments and reserves the bank account payment number from the bank account file (F0030). If working with EFT, segregate PCGs by Prenote Code and use this option on only those PCGs with Prenote Vendors.

 
UPDATE OPTIONS:  
10. Enter a '1' to bypass clearing the Prenote code in Vendor Master. Use this option when you do not want the prenote code to automatically update during the payment process. Once you have confirmation from the bank that the prenote information is correct, you will have to manually update the prenote code.
11. Enter the version number for the register program.

If left blank, the Payment Instrument Default version will be used.

Note: This processing option will override any entry to the Controls Window also.

 
12. Enter a '1' to submit the A/P payment post after the payments have been updated.

If left blank, the post WILL NOT be automatically submitted.

This will allow you to review the payment batch and post it at a more convenient time.

 
13. Enter a '1' to process void payments through the system (post to G/L, and the bank reconciliation).

If left blank, void payments will not be processed.

 
PRELOADED DATA SELECTIONS:  
14. Any values entered into the following options will be loaded upon entry into the program:

Bank Account

Version

Originator

Payment Instrument

Print Queue

Currency Code

Business Unit

Write/Update

Sequence (Payment Review)

 
DW VERSION FOR BANK TAPE REVIEW:  
15. Enter the version number for the Bank Tape Review program.

If left blank, ZJDE0001 will be used.

 
DW VERSION FOR A/P PAYMENT PROCESSOR:  
16. To override standard A/P Payment processing (DREAM Writer XT0413, version ZJDE0001), enter an override version number. This should only be changed by persons responsible for system wide setup.  
DISPLAY OF ALTERNATE CURRENCY AMOUNTS:  
17. Enter a '1' to display the payment control group amounts in the alternate currency amount.

Exchange rate effective date if blank, default is system date

 
DW VERSION FOR G/L PROCESSOR:  
18. To override standard G/L processing (DREAM Writer XT0911Z1, version ZJDE0001), enter an override version number. This should only be changed by persons responsible for system wide setup.  
WRITE PAYMENT WINDOW OPTIONS:  
19. Enter a '1' to protect the Next Payment Number from change.

If left blank, you may change the Next Payment Number.

 
20. Enter one of the following options for handling the G/L Date:

' ' = No Date Restriction (Default)

'1' = Current or Future Date Only

'2' = System/Current Date Only

 

101.8 Copy File to Tape - A/P Payments (P0457)

Processing Option Processing Options Requiring Further Description
BACS PROCESSING:  
1. Enter a '1' to display the BACS format.  
ALTERNATE PROCESSING PROGRAM:  
2. Enter the name of an alternate program to be used.

If left blank, program J0457T will be used.

Note: This processing option is ignored if BACS processing is turned on.

 

101.9 Manual with Match Check Processing (P04102)

Processing Option Processing Options Requiring Further Description
DEFAULT PROCESSING:  
1. Enter a '1' to summarize pay items by Voucher number and Due Date when viewing open items.

Note: A function key exists to toggle summarized pay items.

 
2. Enter a '1' to automatically assign payment numbers based on the bank account next payment number if field is left blank.

Enter a '2' to automatically assign payment number and prohibit manual entry of payment number.

If left blank, you will be required to enter a payment number.

 
3. Enter a '1' to prevent deletion of an unposted payment.

If left blank, you may delete unposted payments.

 
FORMAT CONTROL:  
4. Select the default screen format:

" " = Discount Amount

"1" = Open Amount

 
FIELD DISPLAY CONTROL:  
5. Enter a '1' to allow display and update of Value Date.  
6. Select the default screen mode:

' ' = Supplier Mode

'1' = Alternate Payee Mode - Not allowed for One Time Payment suppliers.

 
7. Enter a '1' to allow display and update of Subledger/Subledger Type fields. When using subledger/subledger types with manual payments, the account associated with the subledger will always be the account designated in the G/L Bank Account field.
DRAFT PROCESSING:  
8. Enter a '1' to display the draft entry field.  
DUPLICATE PAYMENT PROCESSING:  
9. Enter a '1' to issue a warning when a duplicate payment number within the same bank account has been entered for different suppliers.

If left blank, an error will be given for duplicate payment numbers entered against the same bank account.

 
NEGATIVE PAYMENT PROCESSING:

10. Enter a '1' to allow negative payments to be created.

 
AUTOMATIC PRINT PROCESSING:  
11. Enter in the following default information for automatic print processing:

Payment Instrument

Print Program Version Number

Save Spool File ('1' = yes)

Hold Spool File ('1' = yes)

Retain Print Field Value

 
DREAM WRITER VERSIONS:  
Enter the version for each program:

If left blank, ZJDE0001 will be used.

12. Name Search (P01200)

13. Manual Ck w/o Voucher Match (P04106)

14. Supplier Ledger Inquiry (P042003)

15. Void Payment (P04103)

16. A/R A/P Netting (P03455)

17. A/P Netting Void Payment (P04456)

 
EXCHANGE RATE:  
18. Enter a '1' to protect the Exchange Rate field.

If left blank, the Exchange Rate will not be protected.

 
ALTERNATE PAYMENT PROCESSING:  
19. Enter a '1' to display the alternate currency code field. If the currency code in this field does not match the currency code inquired upon, an alternate currency payment will be recorded.  
20. If alternate currency is turned on, enter a '1' to display the Foreign to Alternate Exchange Rate.

Blank (Default) will display the Alternate to Domestic Exchange Rate.

 

101.10 A/P Payments - PPD Bank Tape (P04572T1)

Processing Option Processing Options Requiring Further Description
ELECTRONIC FUNDS TRANSFER:  
1. Enter the File ID modifier (1 pos.). This is used to distinguish between multiple files created on the same date.

Default value is '1'.

 
2. Enter the tape payment detail (10 pos.) description. For example, you may want to enter EXP REIMB for expense reimbursements. This description may be used by the bank and printed on the supplier's bank account statement.  
3. Enter the Immediate Origin (10 pos.). (Header Record 1, positions 14-23) In most cases you should enter only 9 characters/digits and we will right justify your information and place a blank in the first position of the field (unless otherwise directed by ODFI to enter 10 characters/digits).

If this option is blank, the Tax ID for the bank account's company will be used.

Note: If this field is blank and no Tax Id is available, the tape will be rejected by the Clearing House.

 
4. Enter the Company ID Number.(10 pos). (Rec 5, 41-50 and Rec 8, 45-54). The ID Number MAY be preceded by one of the following ID Code Designators (ICDs) or a value of your own.

'1' = IRS Employer Id No. (EIN)

'3' = Data Universal No. System(DUNS)

'9' = User Assigned Number

If this option is blank, the Tax ID for the bank account's company will be used.

Note: If this field is blank and no Tax Id is available OR less than 10 chars, the tape will be rejected by the Clearing House.

 
5. Enter a value (20 character alpha) to be placed in the Discretionary Data field on the Company/Batch Header Record (Rec 5, position 21-40).

Enter an asterisk '*' to have the Bank Acct (CBNK) loaded to this field.

 
6. Enter a '1' to retrieve the Vendor's Bank Account Reference Roll Number to be placed in the Individual ID Number (Rec 6, pos 40-54).

If left blank, the Payment Number will be used.

 
7. Enter a '1' to print a balancing debit entry (Record 6) to the current bank account.

If left blank, no balancing record will be written.

Note: If a record is written, the routing and account numbers for the bank account will be used (specified in file F0030).

 
8. Enter a '1' to mask all but the last four characters of the Customer Bank Account that appears on the remittance advice. If left blank, no masking will occur.  
9. Enter a '1' to use the Mailing Name for the customer. If left blank, the Alpha Name will be used.  
PRINT PROGRAM:  
10. Enter the payment print program to use if the pre-note status is set to 'P', requiring a payment print.  
10a. Enter the version of the print program to call.  
BANK TAPE:  
11. Enter the following default values:

Device Name

Tape Density

Label Name

Blocksize

New Volume Name

New Owner ID

File Name

 
PRINTER OVERRIDES FOR REMITTANCE ADVICE:  
12. Enter the Print Output Queue.  
13. Enter '1' to SAVE Spool File.  
14. Enter '1' to HOLD Spool File.  
15. Enter the Forms Type for Spool File.  

101.11 A/P Payments - CTX Bank Tape (P04572T2)

Processing Option Processing Options Requiring Further Description
ELECTRONIC FUNDS TRANSFER:  
1. Enter the File ID modifier (1 pos.). This is used to distinguish between multiple files created on the same date.

Default value is '1'.

 
2. Enter the tape payment detail (10 pos.) description. For example, you may want to enter EXP REIMB for expense reimbursements. This description may be used by the bank and printed on the supplier's bank account statement.  
3. Enter the Immediate Origin (10 pos.). (Header Record 1, positions 14-23) In most cases you should enter only 9 characters/digits and we will right justify your information and place a blank in the first position of the field (unless otherwise directed by ODFI to enter 10 characters/digits).

If this option is blank, the Tax ID for the bank account's company will be used.

Note: If this field is blank and no Tax Id is available, the tape will be rejected by the Clearing House.

 
4. Enter the Company ID Number.(10 pos). (Rec 5, 41-50 and Rec 8, 45-54). The ID Number MAY be preceded by one of the following ID Code Designators (ICDs) or a value of your own.

'1' = IRS Employer Id No. (EIN)

'3' = Data Universal No. System(DUNS)

'9' = User Assigned Number

If this option is blank, the Tax ID for the bank account's company will be used.

Note: If this field is blank and no Tax Id is available OR less than 10 chars, the tape will be rejected by the Clearing House.

 
5. Enter a value (20 character alpha) to be placed in the Discretionary Data field on the Company/Batch Header Record (Rec 5, position 21-40).

Enter an asterisk '*' to have the Bank Acct (CBNK) loaded to this field.

 
6. Enter a '1' to retrieve the Vendor's Bank Account Reference Roll Number to be placed in the Individual ID Number (Rec 6, pos 40-54).

If left blank, the Payment Number will be used.

 
7. Enter a '1' to print a balancing debit entry (Record 6) to the current bank account.

If left blank, no balancing record will be written.

Note: If a record is written, the routing and account numbers for the bank account will be used (specified in file F0030).

 
8. Enter a '1' to use the Child Support Deduction Addenda records. If left blank, Deduction Segments will not be written.  
9. Enter '1' to write out Child Support Addenda dates in YYMMDD format. If left blank, these dates will be written in CCYYMMDD format. (CC = century)  
10.Enter a '1' to mask all but the last four characters of the Customer Bank Account that appears on the remittance advice. If left blank, no masking will occur.  
11. Enter a '1' to use the Mailing Name for the customer. If left blank, the Alpha Name will be used.  
PRINT PROGRAM:  
12. Enter the payment print program to use if the pre-note status is set to 'P', requiring a payment print.  
12a. Enter the version of the print program to call.  
BANK TAPE:  
13. Enter the following default values:

Device Name

Tape Density

Label Name

Blocksize

New Volume Name

New Owner ID

File Name

 
PRINTER OVERRIDES FOR REMITTANCE ADVICE:  
14. Enter the Print Output Queue.  
15. Enter '1' to SAVE Spool File.  
16. Enter '1' to HOLD Spool File.  
17. Enter the Forms Type for Spool File.  

101.12 A/P Payments - Batch Void/Delete (P04503)

Processing Option Processing Options Requiring Further Description
PROOF/FINAL:  
1. Enter a '1' to run the report in FINAL mode.

If left blank, no payments will be deleted/voided.

Caution: If run in FINAL mode, all payments in this batch will be deleted/voided and you cannot recover this information.

 
BATCH NUMBER:  
2. Enter the batch number for the Payment Batch you would like to delete or void.  
VOID G/L DATE:  
3. Select one of the following options to assign the Void G/L Date:

blank = Current System Date

1 = Specific Date (see below)

2 = Original Payment Date

Void G/L Date (if '1' above):

 
PRINT DETAIL:  
4. Enter a '1' to print the Payment Detail.

If left blank, Payment IDs and Numbers in each batch will NOT be printed. We recommend you print detail when Deleting a batch.

 
DREAM WRITER VERSION:  
5. Enter the version to be used for the Payment Functional Server (XT0413).

If left blank, version ZJDE0001 will be used.

 

101.13 A/P Payments - Positive Pay Tape Create (P04586)

Processing Option Processing Options Requiring Further Description
PAYMENT INFORMATION:  
1. Enter a '1' to format the Payment Date in Gregorian (MDY) format.

If left blank, the date will be Julian.

 
2. Enter a '1' to write out the Mailing Name to the Positive Pay file.

If left blank, the Alpha Name will be used.

 
HEADER/TRAILER RECORDS:  
3. Enter a '1' to bypass writing the Header and Trailer records to the file.

If left blank, Header and Trailer records will be written.

 
BANK TAPE:  
4. Enter the following default values:

Device Name

Tape Density

Label Name

Blocksize

New Volume Name

New Owner ID

File Name

 

101.14 Batch File Purge (P00PURGE)

Processing Option Processing Options Requiring Further Description
SAVE PURGED RECORDS:  
1. Enter a '1' to save the purged records to a special purge library.

(Default of blanks will NOT save any purged records.)

 
REORGANIZE FILE:  
2. Enter a '1' to reorganize the purged file.

(Default of blanks will NOT reorganize the file.)