62 Set Up Payee Control

This chapter contains these topics:

Section 62.1, "Setting Up Payee Control"
Section 62.2, "Setting Up Security for the Payee Control Server"

62.1 Setting Up Payee Control

Use Payee Control to control changes made to selected, critical payee and bank account information. It prevents payments to a payee pending review and approval of the changed information.

When the system detects a change to a controlled field, it writes a record to the Payee Control table (F0450). This record includes the original information, the changed information, and the address book number of the person who made the change.

Until a change is approved, the system prevents automatic payments to a payee for whom controlled information has been changed. The programs for creating payment groups and writing payments do not process these payments. However, the system does not prevent you from writing manual payments.

Setting up Payee Control consists of:

Installing the Payee Control table (F0450) in your production environment
Setting up security for the Payee Control Approval program (P0450)
Setting up security for the Payee Control server (X0450)
Setting the processing options for the Payee Control server

62.1.1 Control Fields

Field Name	Description
Alpha Name (F0101)	Changes to a supplier's alpha name can divert the physical payment. The alpha name can be changed on Address Book Information and the address Book Addition window.
Bank Account number (F0030)	Changes to a bank account number can divert an electronic payment. The bank account number can be changed on Bank Account Cross Reference and the Bank Account Cross Reference window.
Bank Transit number (F0030)	Changes to a bank transit number can divert an electronic payment. The bank transit number can be changed on Bank Account Cross Reference and the Bank Account Cross Reference window.
Bank Type (F0030, F0411)	Changes to a bank account type can divert an electronic payment. The bank account type can be changed on Bank Account Cross Reference and the Bank Account Cross Reference window.
Mailing Name (F0111)	Changes to the mailing name can divert the physical payment. The mailing name can be changed on Address Book Information and Who's Who.
Payee Name (F0411)	Changes to the payee can divert the payment after - or while - a voucher is being entered. The payee can be changed on Standard Voucher Entry, alternate voucher entry forms, Speed Release, and Supplier Ledger Inquiry.
Gross Amount (F0411)	Changes to the gross amount can increase the amount of the payment. The gross amount can be changed through Standard Voucher Entry.
Special Payee (F0101)	Changes to the special payee can divert a payment at the time a voucher is entered. The special payee can be changed on Address Book Revisions and Supplier Master Information.
SWIFT Code (F0030)	Changes to a SWIFT code can divert an electronic payment. The SWIFT code can be changed on Bank Account Information and the Bank Account Cross Reference window.
IBAN (F0030)	Changes to the IBAN number can divert electronic payments. The IBAN number can be changed on Bank Account Information and the Bank Account Cross Reference window.

62.1.2 Accessing the Payee Control Server

You can use Versions List to change the processing options for the payee control server (X0450). You can also access the server by choosing Payee Control function (F8) in the A/P Constants.

62.2 Setting Up Security for the Payee Control Server

Navigation

From Security Officer (G94), choose Report Version or Function Keys

To set up security for the payee control server:

Set up report version security so a user cannot modify the version of the payee control server.
Set up function key security so that a user cannot exit from A/P constants to the version of the payee control server to modify it.
To make changes to the payee control server, you must change DEMO version ZJDE0001. If you change a different version, you must rename that version to ZJDE0001.

Security can be set up so only specified users can approve Payee Control records. There are two ways to set up security:

Function Key Security can be set up on the Approve option (3) to approve records:

Figure 62-1 Function Keys screen

Description of "Figure 62-1 Function Keys screen"

In Function Key Security (P9612) inquire on video V0450, set:

User to *PUBLIC
Field to #S02
Column titled 'A' (Access) to N (prevent access)

This will prevent all users from using option '3' to approve Payee Control records.

To set up the authorized users, in Function Key Security, set:

User ID to the authorized user id
Field equal to #S02
Column 'A' equal to Y (allow access)

These users will have authority to approve Payee Control records. The unauthorized users will not receive any kind of error, but the Approve option (3) won't work for them.

Function Key Security can be set up so unauthorized users will get the following error when trying to access the menu item Payee Control Approval:

Figure 62-2 Security Violation Message

Description of "Figure 62-2 Security Violation Message"

To set up Function Key Security

Figure 62-3 Function Keys screen

Description of "Figure 62-3 Function Keys screen"

In Function Key Security (P9612) inquire on video V0450, set:

User to *PUBLIC
Field to *ALL
Column titled 'A' to N (prevent access)

Users will get a security error when trying to go into the Payee Control Approval.

To set up access for approved users, in Function Key Security, for each authorized user set:

User ID to authorized user ID
Field *ALL
Column 'A' to Y (allow access)

These users will be able to access the program and approve the Payee Control records.

62.2.1 Processing Options

See Section 109.1, "Payee Control Server - Options Only (X0450)".