75 Set Up Print Sequence for Payments

This chapter contains this topic:

• Section 75.1, "Setting Up Print Sequence for Payments"

75.1 Setting Up Print Sequence for Payments

Navigation

From Accounts Payable (G04), enter 29

From Accounts Payable Setup (G0441), choose Automatic Payment Setup

From Automatic Payment Setup (G04411), choose Sequence Review

You must set up the order in which you want payments to print within a payment group. For example, you might want payments to print in descending order by amount so that the largest payment amounts print first.

The system uses the sequence ID that you set up to establish the printing order when you create payment groups. A sequence ID contains up to six data items from the fields in the A/P payments worktable.

To set up a print sequence for payments

On Sequence Review

Figure 75-1 Sequence Review screen

Description of "Figure 75-1 Sequence Review screen"

1. Complete the following field:

   • Sequence ID

2. Choose Change (option 1) for a sequence ID to access A/P Payments - Sequence ID Update for an existing sequence. To create a new sequence, choose the Change option for a blank line.

   Figure 75-2 A/P Payments - Sequence ID Update screen

   
   Description of "Figure 75-2 A/P Payments - Sequence ID Update screen"
   
   

3. On A/P Payments - Sequence ID Update, update the order in which the fields are sequenced and/or the ascending/descending sort. To enter a new sequence, choose the Display All Data Fields function. Complete the following fields:

   • Sequence ID

   • Description

   • Sequence - select your fields and define the sequence order

   • Ascending/Descending

Field	Explanation
Sequence ID	The sequence ID used during A/P payment processing to determine in which order the payments should be processed.
Sequence (A/D)	A code that determines the sorting sequence. The following codes are allowed: A – Ascending D – Descending Ascending is the default sorting sequence.

75.1.1 What You Should Know About

Topic	Description
Using the payment handling code	If you add Payment Handling Code (CRC) as the first field to sequence, you can use the Payment Handling field on Standard Voucher Entry to assign a voucher a user defined code (00/HC) that is meaningful to your organization.
Creating payment groups	When you create payment groups, you can enter a sequence ID in the processing option under Print Control. You can either set up different versions for each sequence review or change the processing option each time you create a payment group.