49 Set Up User Defined Codes

This chapter contains the topic:

Section 49.1, "Setting Up User Defined Codes."

Many fields throughout the Fixed Assets system accept only user defined codes. You can customize the Fixed Assets system by setting up user defined codes to meet the needs of your business environment.

User defined codes are stored in tables related to a specific system and code type. For example, 12/FM represents system 12 (Fixed Assets) and user defined code list FM (Finance Methods). User defined code tables determine what codes are valid for the individual fields in your system. If you enter a code that is not valid for a field, the system displays an error message. For example, you can only enter codes in the Major Accounting Class Code field on the Master Information screen that exist in the user defined code table for system 12 and code type C1.

49.1 Setting Up User Defined Codes

Navigation

From Fixed Assets (G12), choose 29

From Fixed Asset System Setup (G1241), choose User Defined Codes

From Fixed Asset User Defined Codes (G1242), choose an option

You can access all user defined code tables through a single user defined code screen. After you select a user defined code screen from a menu, change the System Code field and the User Defined Codes field to access another user defined code table.

Caution:

User defined codes are central to the software's systems. You must be thoroughly familiar with user defined codes before you change them. The effort you put into designing the user defined codes your company uses can greatly affect your overall satisfaction with the system.

The following user defined codes are the primary codes for the Fixed Assets system:

User Defined Code	Description
Major accounting class (system 12, type C1)	Use to group assets into categories, such as office equipment, furniture, heavy equipment, plant equipment, and so on. JD Edwards World recommends that you set up a one-to-one relationship with major accounting class and the asset cost account to aid in running user defined depreciation.
Major equipment class (system 12, type C2)	Use to further divide assets into subclasses. For example, set up codes to divide office equipment into groups, such as copiers, computers, printers, and so on.
Additional classification codes (system 12, types C3 - C10 and types F1 - F0, F21 - F23)	The Fixed Assets system includes additional classification codes that make up eight of the codes that can appear on Master Information. You can use the following codes for any additional business requirements that you may have: Manufacturer (Class Code 3) Model Year (Class Code 4) Equipment Usage (Class Code 5) Class Code 6 Class Code 7 Class Code 8 Class Code 9 Class Code 10
Finance methods (system 12, type FM)	Use to specify how an asset was acquired, such as leased or purchased outright. Finance method information is stored in the Item Master table (F1201).
Revaluation codes (system 12, type RI)	Use to identify revaluation index tables. For example, set up codes to identify revaluation tables for separate countries.
Depreciation methods (system 12, type DM)	Use to define depreciation methods. In addition to the standard depreciation methods 00 - 18, you can define your own depreciation methods with user defined depreciation. Standard depreciation methods use numeric code identifiers. You must use alphabetic code identifiers for any user defined depreciation methods you set up. Both standard and user defined depreciation methods are stored in user defined code table 12/DM. When you run depreciation computation programs, the system distinguishes user defined depreciation methods from standard methods by a 1 in the Special Handling Code field.
Equipment status codes (system 12, type ES)	Use to specify types of disposals, such as sold, scrapped, or charity. Status and disposal information is stored in the Item Master table (F1201). You can also use this category code to specify the operational status of equipment status, such as available, working, down, or disposed.
Equipment message type codes (system 12, type EM)	Use to define and group different types of messages, such as planned maintenance, problem reporting, lease terms, and so on.

49.1.1 What You Should Know About

Topic	Description
Predefined classification code	The Fixed Assets system includes two classification codes that are hard-coded and cannot be changed or deleted. These codes are DP (type of disposal) and DM (depreciation method).
Integrating with the Equipment/Plant Management system	The Equipment/Plant Management system uses many category codes from the Fixed Assets system. Depending on how you set up your constants, the system displays only the first five or ten codes on most screens such as Asset Master and Asset Search and Location. JD Edwards World recommends that you assign specific equipment needs to as many of the first ten category codes as you need. This will help you perform online searches for equipment. You can use the remaining codes for fixed asset reporting needs.

Topic

Description

Predefined classification code

The Fixed Assets system includes two classification codes that are hard-coded and cannot be changed or deleted. These codes are DP (type of disposal) and DM (depreciation method).

Integrating with the Equipment/Plant Management system

The Equipment/Plant Management system uses many category codes from the Fixed Assets system. Depending on how you set up your constants, the system displays only the first five or ten codes on most screens such as Asset Master and Asset Search and Location. JD Edwards World recommends that you assign specific equipment needs to as many of the first ten category codes as you need. This will help you perform online searches for equipment. You can use the remaining codes for fixed asset reporting needs.

To set up user defined codes

On any user defined codes screen

Figure 49-1 General User Defined Codes screen

Description of "Figure 49-1 General User Defined Codes screen"

To locate the user defined code table that you want to set up or revise, complete the following fields:
- System Code
- User Defined Codes
To revise the user defined code table, complete the following fields:
- Character Code
- Description

49.1.2 What You Should Know About

Topic	Description
Defining blank as a valid user defined code value	To define blank as a valid value in a user defined code table, leave the Character Code field blank and enter at least one character in the Description field. JD Edwards World recommends that you type a period in the last position of the field.
Deleting a user defined code	To delete a user defined code, use the field exit key to delete the information in the Character Code and Description fields.
User defined code table 12/LT (Fixed Asset Ledger Types)	This user defined code table has been replaced by the Ledger Type Master table (F0025). You can access fixed asset ledger types formerly defined in the user defined code table through Ledger Type Rules from the Fixed Asset System Setup menu.