44 Work with Journalized Budgets
This chapter contains these topics:
Although most companies do not need a formal audit trail for budgeting, some do. These include, for example, construction companies that use cost accounting and governmental agencies that record supplemental appropriations for the original budget. For these companies, journalized budgets provide a formal audit trail.
44.1 Overview
Budget entries for a journalized budget are the same as journal entries. You create the budget by entering, reviewing, and posting journal entries.
The system updates journalized budgets in the Account Ledger table (F0911). When you post the batch, the system updates the Account Balances table (F0902).
44.1.1 Before You Begin
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JD Edwards World recommends that you set up a document type, such as BX for budget journal entries, instead of using document type JE. For more information, see Chapter 70, "Understand General Accounting User Defined Codes."
44.2 Entering Journalized Budgets
From General Accounting (G09), choose Budgeting
From Account Budgeting (G14), choose Other Budgeting Methods
From Other Budgeting Methods (G1421), choose Budget Entry
To enter amounts for a journalized budget, you enter a journal entry. The only difference is that you use a budget ledger type.
44.2.1 Before You Begin
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Specify a budget ledger type, such as BA, in the related processing option for functional server XT0911Z1. See Section 83.1, "Journal Entry (P09101) (Release A9.3 Update)" for more information.
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Follow the steps to enter a basic journal entry.
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Complete the following field with BX:
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Document Type
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Complete the following field with BA:
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Ledger Type
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44.2.2 What You Should Know About
| Topic | Description |
|---|---|
| Balancing not required | Budget journal entries do not have to be in balance. This is determined by the processing options for this program. |
See Also:
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Section 83.1, "Journal Entry (P09101) (Release A9.3 Update)" for the processing options for this program.
44.3 Reviewing and Approving Journalized Budgets
From General Accounting (G09), choose Budgeting
From Account Budgeting (G14), choose Other Budgeting Methods
From Other Budgeting Methods (G1421), choose Budget Review
After you enter journalized budgets, review and approve them just as you would journal entries.
Budget Review updates the Batch Control Record (F0011) and the Account Ledger (F0911) tables.
To review and approve journalized budgets
For each budget amount, follow the steps to review and approve journal entries.
After you review and approve journal entries, post them.
44.4 Posting Journalized Budgets
From General Accounting (G09), choose Budgeting
From Account Budgeting (G14), choose Other Budgeting Methods
From Other Budgeting Methods (G1421), choose Post Budget Entries
After you review and approve journalized budgets, post them just as you would other journal entries.
The Post Budget Entries program posts batches with a batch type of G (General Accounting) and updates the Account Balances table (F0902).
44.4.1 Before You Begin
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Verify that the batch has an approved status
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Ensure that all post menu selections are routed to the same job queue and that the job queue allows only one job to process at a time
44.4.2 What You Should Know About
| Topic | Description |
|---|---|
| Customizing the post program | This program performs a number of complex tasks. JD Edwards World strongly recommends that you do not customize the program. |
| Making changes during the posting process | While the post is running, do not change accounts, AAIs for the General Accounting system, general accounting constants, or processing options for the post program. |
See Also:
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Chapter 13, "Post Journal Entries" for more information about this program, including the processing options.
44.5 Locating Journalized Budgets
From General Accounting (G09), choose Budgeting
From Account Budgeting (G14), choose Other Budgeting Methods
From Other Budgeting Methods (G1421), choose Budget Inquiry
You can locate and review both posted and unposted entries for journalized budgets for a specific account or period, a selected date range, a fiscal year, or a subledger type and subledger.
Locating journalized budgets is similar to locating other journal entry transactions. The only differences are the ledger type and the document type. You can specify the ledger type in the functional server processing option, in the processing option for the inquiry, or on the inquiry form itself.
To locate a journalized budget
Follow the steps to locate and review account ledger transactions.
See Also:
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Section 21.2, "Reviewing Account Ledgers (P09200)" for more information about this program, including the processing options.