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JD Edwards World General Accounting I Guide
Release A9.3.x

E21540-03
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44 Work with Journalized Budgets

This chapter contains these topics:

Although most companies do not need a formal audit trail for budgeting, some do. These include, for example, construction companies that use cost accounting and governmental agencies that record supplemental appropriations for the original budget. For these companies, journalized budgets provide a formal audit trail.

44.1 Overview

Budget entries for a journalized budget are the same as journal entries. You create the budget by entering, reviewing, and posting journal entries.

The system updates journalized budgets in the Account Ledger table (F0911). When you post the batch, the system updates the Account Balances table (F0902).

44.1.1 Before You Begin

44.1.2 What You Should Know About

Topic Description
Changing journalized budgets Use the Budget Entry form to change a budget that you entered as a journalized budget. Do not use the annual or detailed (period) budget method to change a journalized budget.

44.2 Entering Journalized Budgets

Navigation

From General Accounting (G09), choose Budgeting

From Account Budgeting (G14), choose Other Budgeting Methods

From Other Budgeting Methods (G1421), choose Budget Entry

To enter amounts for a journalized budget, you enter a journal entry. The only difference is that you use a budget ledger type.

44.2.1 Before You Begin

To enter a journalized budget

On Budget Entry

Figure 44-1 Budget Entry screen

Description of Figure 44-1 follows
Description of "Figure 44-1 Budget Entry screen"

  1. Follow the steps to enter a basic journal entry.

  2. Complete the following field with BX:

    • Document Type

  3. Complete the following field with BA:

    • Ledger Type

44.2.2 What You Should Know About

Topic Description
Balancing not required Budget journal entries do not have to be in balance. This is determined by the processing options for this program.

See Also:

44.3 Reviewing and Approving Journalized Budgets

Navigation

From General Accounting (G09), choose Budgeting

From Account Budgeting (G14), choose Other Budgeting Methods

From Other Budgeting Methods (G1421), choose Budget Review

After you enter journalized budgets, review and approve them just as you would journal entries.

Budget Review updates the Batch Control Record (F0011) and the Account Ledger (F0911) tables.

To review and approve journalized budgets

On Budget Review

Figure 44-2 Budget Review screen

Description of Figure 44-2 follows
Description of "Figure 44-2 Budget Review screen"

For each budget amount, follow the steps to review and approve journal entries.

After you review and approve journal entries, post them.

44.3.1 What You Should Know About

Topic Description
Batch type Budget batches have the same batch type (G) as other journal entries.

44.4 Posting Journalized Budgets

Navigation

From General Accounting (G09), choose Budgeting

From Account Budgeting (G14), choose Other Budgeting Methods

From Other Budgeting Methods (G1421), choose Post Budget Entries

After you review and approve journalized budgets, post them just as you would other journal entries.

The Post Budget Entries program posts batches with a batch type of G (General Accounting) and updates the Account Balances table (F0902).

44.4.1 Before You Begin

  • Verify that the batch has an approved status

  • Ensure that all post menu selections are routed to the same job queue and that the job queue allows only one job to process at a time

44.4.2 What You Should Know About

Topic Description
Customizing the post program This program performs a number of complex tasks. JD Edwards World strongly recommends that you do not customize the program.
Making changes during the posting process While the post is running, do not change accounts, AAIs for the General Accounting system, general accounting constants, or processing options for the post program.

See Also:

44.5 Locating Journalized Budgets

Navigation

From General Accounting (G09), choose Budgeting

From Account Budgeting (G14), choose Other Budgeting Methods

From Other Budgeting Methods (G1421), choose Budget Inquiry

You can locate and review both posted and unposted entries for journalized budgets for a specific account or period, a selected date range, a fiscal year, or a subledger type and subledger.

Locating journalized budgets is similar to locating other journal entry transactions. The only differences are the ledger type and the document type. You can specify the ledger type in the functional server processing option, in the processing option for the inquiry, or on the inquiry form itself.

To locate a journalized budget

On Budget Inquiry

Figure 44-3 Budget Inquiry screen

Description of Figure 44-3 follows
Description of "Figure 44-3 Budget Inquiry screen"

Follow the steps to locate and review account ledger transactions.

See Also: