15 Enter Multi-Currency Invoices

This chapter contains the topic:

15.1 Overview

Navigation

From Accounts Receivable (G03), choose Customer and Invoice Entry

From Customer and Invoice Entry (G0311), choose Standard Invoice Entry

When you enter an invoice with a foreign currency amount, the system converts the amount to the domestic currency of the company that the invoice is associated with using the Currency Exchange Rates table (F0015).

This task consists of:

  • Entering a multi-currency invoice

  • Verifying the invoice currency (optional)

15.1.1 Before You Begin

  • Verify that the following AAIs are set up correctly:

    • RG (realized gain)

    • RL (realized loss)

To enter a multi-currency invoice

On Standard Invoice Entry

Figure 15-1 Standard Invoice Entry screen

Description of Figure 15-1 follows
Description of "Figure 15-1 Standard Invoice Entry screen"

  1. Follow the steps to enter a standard invoice.

    See:

  2. Complete the following fields:

    • Currency Code

    • Exchange Rate (optional)

To verify the invoice currency

On Standard Invoice Entry

  1. Locate the invoice.

    See:

  2. Verify the following field:

    • Mode

Field Explanation
Mode A code that specifies whether amounts are in the domestic currency of the company the invoices are associated with or in the foreign currency of the transaction. Codes are:

D – Domestic

F – Foreign

Form-specific information

When you inquire on an invoice, the default code in this field is that of the original mode of entry. You can enter F or D to specify the display of either the foreign or domestic amounts.
Currency Code Indicates the transaction currency used by the customers. If you leave this field blank, Customer Master provides the default value. If no currency is assigned to the customer, the default value is the currency code of the invoice company.
Exchange Rate The conversion rate that the system uses to convert foreign currencies to domestic currencies. If the Multi-Currency Conversion option on the Set Multi-Currency Option form is set to Y, this rate is a multiplier. If it is set to Z, this rate is a divisor.

Form-specific information

If you leave this field blank, the system uses the Currency Exchange Rate table (F0015). The effective date for the exchange rate is either the invoice date or the general ledger date, depending on how the processing options are set in the Default Invoice Server Options (XT0311Z1) and Standard Invoice Entry (P03105.

15.1.2 What You Should Know About

Topic Description
Changing foreign currency information You cannot change the currency code. If you need to change the currency, you must enter a new invoice with the correct currency code and delete the incorrect invoice.

If you change the exchange rate, the system recalculates the domestic amount.
Deleting a multi-currency invoice If you delete the foreign side of a multi-currency invoice, the system also deletes the domestic side of the invoice. If you delete the domestic side of a multi-currency invoice, the system also deletes the foreign side.
Default Invoice Sever (XT0311Z1) options The currency processing options allow you to certain controls when entering foreign invoices. You may choose to:

  • Edit the exchange rate Effective Date period against the G/L period for the transaction.

  • Specify tolerance limits when manually overriding the exchange rate.

  • Disallow entry to the domestic side of a foreign invoice.

  • Choose either the invoice or G/L date to retrieve exchange rates.

  • Allow value Added Tax on currency entries.