21 Revise the Status of a Work Order
This chapter contains these topics:
21.1 Overview
You might want to remove from the system any work orders that are no longer active or that have been completed. In order to maintain records of the work orders and their progress, you should close the orders before you delete them. This ensures that quantity information in the Inventory Management system and manufacturing accounting information is traceable after you delete the work orders.
You can remove work orders that you no longer use in one of the following ways:
| Method | Description |
|---|---|
| Change the status of work orders to "closed" | When you change the status of a work order to "closed", the system identifies the order as inactive, but does not delete it. This is the recommended way to de-activate a work order. This method enables you to keep complete historical records on the work order and its associated costing and accounting transactions. |
| Delete work orders | When you delete a work order, the order is removed from the system entirely. If the work order has been transacted, you should ensure that manufacturing accounting has been run against the order before deleting it. If you delete the work order before running manufacturing accounting, journal entries may be lost.
If the quantity completed on the work order is less than the quantity ordered, the system removes the remaining quantity from the Quantity on Work Order field in the Item Branch Location table (F41021) when you delete the order. |
| Purge work orders | When you purge work orders, the system deletes the orders based on their status code. You can choose to save the purged records in a separate file. Saving purged records lets you determine whether they contain information you want to retain after you delete the work order.
You can also delete a Lot Serial Number master record when a work order for a serialized parent is purged. |
This section contains the following:
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Changing the Status of a Work Order to "Closed"
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Purging a Work Order
21.1.1 What You Should Know About
21.2 Changing the Status of a Work Order to "Closed"
From Shop Floor Control (G31), choose Process Daily Order Preparation
From Daily Order Preparation - Process (G3113), choose Enter/Change Order
To close a work order without deleting it from the system, you change the status of the order.
To change the status of a work order
Complete the following fields:
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Order Number
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Status
21.3 Purging a Work Order
From Shop Floor Control, enter 27
From Advanced Shop Floor Control (G3131), choose Purge Orders
Work Order Purge is a batch program that deletes selected work orders from your system. The system purges the selected work orders and their associated information from the following tables:
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Work Order Master (F4801)
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Work Order Instruction/Disposition (F4802)
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Work Order Parts List (F3111)
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Work Order Routing (F3112)
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Work Order Time Transactions (F31122)
When you purge work orders, you can:
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Purge unlimited work orders based on their status codes
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Automatically delete associated parts lists and routings
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Save the work order information in a special purge file
21.3.1 Before You Begin
Complete the accounting for the work orders you intend to purge before you purge them from the system. See Working with Work Orders in Accounting in the JD Edwards World Product Costing and Manufacturing Accounting Guidefor information on how to complete the accounting.