16 Enter Labor by Job or Business Unit

This chapter contains the topic:

16.1 Entering Labor by Job or Business Unit

Navigation

From Time Accounting System (G05), choose Time Entry

From Time Entry (G0512), choose Labor by Job or Business Unit

You can streamline time entry when you enter timecards for a group of employees who work in the same business unit.

When you use this method of time entry, you only enter information once that applies to the entire group of employees, such as the job worked. Then, you can enter individual information for each employee in the group.

Labor information is composed of essential information and system-supplied information. Essential labor information is the minimum information required to pay an employee.

When you enter timecards by job or business unit, you can track detailed information about a job site, such as the superintendent or foreman for the job by using category codes.

By accessing the detail area, you can enter additional information about the job, such as shift code and site information. The shift code identifies daily work shifts. You can use it to add a percent or amount to the hourly rate for a timecard. The site information you enter applies to all timecards in the batch.

When you enter labor information by job or business unit, the system supplies additional information, depending on how your system is set up.

You can use the Import/Export function in this program. See the JD Edwards World Technical Tools Guide for more information.

To enter labor by job or business unit

On Labor by Job or Business Unit

Figure 16-1 Labor by Job/Business Unit screen

Description of Figure 16-1 follows
Description of "Figure 16-1 Labor by Job/Business Unit screen"

  1. Complete the following optional fields:

    • Superintendent

    • General Foreman

    • Foreman

    • Work Area

    • Shift

  2. Complete the following fields:

    • Batch

    • Date Worked

    • Job Worked

  3. To add essential labor information for each employee working on the job, complete the following fields:

    • Employee

    • Hours

    • Pay Type

    • Cost Code

  4. Access the detail area (F4).

  5. To override the system-supplied information, complete the following fields:

    • Explanation

    • Object Worked

    • Job Location

    • Record Type

    • Home Business Unit

    • Home Company

    • Tax Area

You can use Toggle Display Format (F6) to change the display of the fields in the detail area (fold). If you set up Enhanced Subledger Accounting, you can view and change these values in the detail area. See Work with Enhanced Subledger Accounting in the JD Edwards World General Accounting I Guide for more information.

Field Explanation
Job Worked A code for the job worked or business unit worked in. In Timecard Entry by Job or Business Unit, the system uses the code entered in this field as the default into each timecard unless you override the code at the individual timecard level.
Cost Code A field that identifies an account in the general ledger. You can use one of the following formats for account numbers:

  • Standard account number (business unit.object.subsidiary or flexible format)

  • Third G/L number (maximum of 25 digits)

  • 8-digit short account ID number

  • Speed code (not currently available in OneWorld)

The first character of the account indicates the format of the account number. You define the account format in the General Accounting Constants program.

Form-specific information

To apply charges to a work order using speed code entry, enter a back slash, the work order number, and a period (\WO.).

16.1.1 What You Should Know About

Topic Description
Locating timecards To locate a timecard for an employee using Time Entry by Job or Business Unit, you must know the job and batch number that includes the timecard.
Adding a timecard entry to an existing batch Each line on Labor by Job or Business Unit represents a timecard entry. To add a new entry to an existing batch, enter the timecard information and use the Change action. Do not choose to add the entry.

If you use the Add action, the system duplicates the existing timecard information and adds the duplicated information along with the new information to the existing batch.
Displaying batch statistics When you choose the Batch Statistics function, the system displays the total number of labor records, employee records, hours, and dollars for the batch. The system updates the information each time you make changes to the time entry batch. A processing option controls whether you can display batch statistics.
Batch numbers Batch numbers must be unique. You can set up the processing options to allow the system to generate a batch number from next numbers. If the processing option is set correctly, when you choose the New Batch function the system generates a batch number that you can enter in the Batch Number field. Alternatively, you can enter your own unique batch number.
Category codes Labor by Job or Business Unit uses category codes one through four. You name and define these category codes when you set up your Time Accounting system.

See Also: