7 Set Up User-Defined Code Lists

This chapter contains the topic:

Section 7.1, "Setting Up User-Defined Codes for Advanced Stock Valuation."

7.1 Setting Up User-Defined Codes for Advanced Stock Valuation

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From any Menu command line, enter UDC

You can define most standard information in user-defined code (UDC) tables. Generally, you define these codes for your business purposes. Many of these codes are set up by JD Edwards World and are included when you install your system. When a UDC is referred to as hard coded, you should not change it. Programming has been defined to work with hard-coded UDCs. If you change the UDC, the programming will not work correctly.

Each system has its own UDC types. Advanced Stock Valuation is system 39. It also integrates with other systems, such as the Inventory Management system. UDCs are referenced by the system number and type. Therefore, system 39/type OD indicates that OD (Outbound Documents) is a UDC type for the Advanced Stock Valuation system. The following table lists the UDC types associated with stock valuation.

UDC	Description
System 39/Type ID Incoming Document Type	Include all document types that you will use for incoming ("to") transactions.
System 39/Type OD Outgoing Document Types	Include all document types that you will use for outgoing ("from") transactions.
System 39/Type VA Valuation Type	Hard-coded UDCs to include LIFO, FIFO, Weighted Average Cost, and Replacement/Current Cost.
System 39/Type WT Allocation by Branch or Company	Hard-coded UDCs to include these two options for defining valuation methods.
System 41/Type 05 Item Category Code O5	Include all pool codes that you will use to group items for valuation purposes.

7.1.1 What You Should Know About

Topic	Description
Document type UDCs	Document types can be classified as incoming, outgoing, or both. Document types classified as both indicate that this type of document can represent a transaction that is either bringing stock into the inventory or taking stock out of inventory. Bulk stock movements that use "from" and "to" transactions are examples of transactions that use a "both" document type. When you set up the stock valuation document types, you must enter information in the Special Handling Code field for all document types that you can use for both "from" and "to" transactions. You must also set up these documents in both the system 39/type OD and system 39/type ID tables: System 39/type OD (Outgoing documents) - Enter a minus (-) to indicate "from" transactions that take product out of your inventory. Enter a minus (-) for the system 39/type OD documents that are also in the system 39/type ID tables. System 39/type ID (Incoming documents) - Enter a plus (+) to indicate "to" transactions that add product into your inventory. Enter a plus (+) for the system 39/type ID document types that are also in the system 39/type OD table.

Topic

Description

Document type UDCs

Document types can be classified as incoming, outgoing, or both. Document types classified as both indicate that this type of document can represent a transaction that is either bringing stock into the inventory or taking stock out of inventory. Bulk stock movements that use "from" and "to" transactions are examples of transactions that use a "both" document type.

When you set up the stock valuation document types, you must enter information in the Special Handling Code field for all document types that you can use for both "from" and "to" transactions. You must also set up these documents in both the system 39/type OD and system 39/type ID tables:

System 39/type OD (Outgoing documents) -

Enter a minus (-) to indicate "from" transactions that take product out of your inventory.

Enter a minus (-) for the system 39/type OD documents that are also in the system 39/type ID tables.

System 39/type ID (Incoming documents) -

Enter a plus (+) to indicate "to" transactions that add product into your inventory.

Enter a plus (+) for the system 39/type ID document types that are also in the system 39/type OD table.

To set up UDC lists

On General User Defined Codes

Figure 7-1 General User Defined Codes screen

Description of "Figure 7-1 General User Defined Codes screen"

Complete the following fields:
- System Code
- User Defined Codes
All UDCs for the system and type appear.
Review the codes already set up to confirm that they meet your business needs.
To add a new UDC or change existing codes, complete the following fields:
- Code
- Description
Access the detail area.
Complete the following optional fields:
- Special Handling Code
- Hard Coded Y/N

Field	Explanation
System Code	A user-defined code (98/SY) that identifies a JD Edwards World system.
User-defined Codes	Identifies the table that contains user-defined codes. The table is also referred to as a code type.
Skip To Code	To begin the information displayed on the form with a specific user-defined code, enter the code in this field.
Code	This column contains a list of valid codes for a specific user-defined code list. The number of characters that a code can contain appears in the column title.
Description	A user-defined name or remark.
Special Handling Code	A code that indicates special processing requirements for certain user-defined code values. The particular value you enter in this field is unique for each user-defined code record type. The system uses the special handling code in many ways. For example, special handling codes defined for Language Preference specify if the language is double-byte or if the language does not have uppercase characters. Programming is required to activate this field. Form-specific information If a "P" is in the second position, the system identifies that unit of measure as a potent unit of measure.
Hard Coded Y/N	A yes/no flag indicating whether a user-defined code is hard coded or not.