This chapter contains these topics:
Section 47.1, "About the Fixed Asset Acceptance/Transfer Note,"
Section 47.2, "Generating the Fixed Asset Acceptance/Transfer Note (P74R1270),"
Section 47.3, "Printing the Fixed Asset Acceptance/Transfer Note Form (OS-1)."
Russian legislation requires that a Fixed Asset Acceptance/Transfer Note form must be issued when an asset is "capitalized" or "late capitalized." The Fixed Asset Acceptance/Transfer Note must be generated for all new assets to report the act of capitalization. If late costs are applied, then another Fixed Asset Acceptance/Transfer Note must be created to record those "late capitalized" costs.
Within the JD Edwards World system for this process, an asset is capitalized when its capital cost account, defined in the Asset Master File (F1201), has a balance for the first time. It is late capitalized when the cost account has a balance in a period different than the one when it was capitalized.
The Fixed Asset Acceptance/Transfer Note is used for filing and accounting of Fixed Assets acceptance and Acceptance/Transfer procedures within a business unit or between the business units/companies. Users must execute a batch process on a monthly basis to print the Fixed Asset Acceptance/Transfer Note. Assets that have a balance in the asset capital cost account of the Asset Master file (F1202) for the selected period will be included for processing.
The Acceptance/Transfer note can be generated in proof or final mode. Both modes generate a printed report and a set of outfiles. When executed in final mode, a record is added to a new file, Fixed Asset Acceptance Processed (F74R1202). This file tracks asset Acceptance/Transfer notes which have already been generated for the accounting period. The file also tracks the late capitalized costs that have been printed. The additional asset information for Russian localization is updated in the F74R1201 file when the process is executed in final mode.
Data selection options for the program allow users to exclude assets from the report, based on category codes or other asset master information.
Asset Acceptance/Transfer notes can be reprocessed and reprinted by entering processing option selections to reprint and specifying the period to reprint.
Run the Fixed Asset Acceptance/Transfer Note program from the localized Fixed Asset menu.
To generate the Acceptance/Transfer Note
From Fixed Asset (G74R12), choose option 4 (Acceptance/Transfer Note)
Select the program version to run.
Complete the Processing Options and press Enter.
Enter the Data Selection criteria and press Enter.
Enter Data Selection criteria appropriate for the acceptance/transfer.
| IN | Explanation | Relation | Value | |
|---|---|---|---|---|
| Y | Account ID | EQ | *ALL | |
| And | Y | Fiscal Year | EQ | *ALL |
| And | Y | Ledger Type | EQ | *ALL |
| And | Y | Company | EQ | *ALL |
| And | Y | Item Number | EQ | *ALL |
| And | Y | Balance Character | EQ | 1 |
| And | Y | Category Code 23 | EQ | *ALL |
The program generates two outfiles: F74R1270 (header/footer) and F74R1271 (detail lines). When run in final mode, the process will update the Fixed Asset Acceptance Processed F74R1202 for each asset acceptance note generated. Three fields are updated:
Place Document Name = OC-1
Place Document Number = the document number from the Fixed Asset master file
Place Date = last date of the period being printed
For late capitalized costs, the Date field is not update again to avoid overwriting the original capitalization date.
The final mode process populates the asset category code (field ACL1 in F1201) with the value from processing option #10 to indicate that the asset has been capitalized.
This process provides an output file containing the detail of the fixed asset acceptance that was generated in the database files. The user will need to transfer the output files to the PC and use another tool to print the form.
Note:
Each time the program is run, the outfiles are overwritten with the new report data.