48 Understanding the Fixed Asset Transfer Note
This chapter contains these topics:
48.1 About the Fixed Asset Transfer Note
When a fixed asset is transferred between two locations or responsible persons, a Fixed Asset Transfer Note must be printed. The Fixed Asset Transfer Note shows the items transferred by transfer number.
You have the option of printing the Fixed Asset Transfer Note in proof or final mode. Both modes produce the same document and a set of outfiles. You can print in proof mode as many times as needed, but when you print in final mode, the system updates the file, F74R1260, with the transfer number, effective date of the transfer, and a flag to indicate the transfer note has been finalized. Once you print in final mode, you should not print the Fixed Asset Transfer Note again.
48.2 Generating the Fixed Asset Transfer Note (P74R1260)
Run the Fixed Asset Transfer Note program from the localized Fixed Asset menu.
To generate the Fixed Asset Transfer Note
From Fixed Asset (G74R12), choose Option 5 (Fixed Asset Transfer Note)
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Select the program version to run.
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Complete the Processing Options and press Enter.
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Enter the Data Selection criteria and press Enter.
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Enter the values for the selection and press Enter.
On Data Selection, enter data selection criteria appropriate for the transfer.
| IN | Explanation | Relation | Value | |
|---|---|---|---|---|
| Y | Location Code | EQ | C (Current) | |
| AND | Y | Transfer Number | NE | *BLANKS |
Transfer information is stored in the Location History Text -F1210, a standard file which contains the text applied when entering a location transfer.
The localization program will create two output files: F74R1261 with header and footer fields, and F74R1262 with detail lines. The user will need to transfer the output files to the PC and use another tool to print the form.
Note:
Each time the program is run, the outfiles are overwritten with the new report data.The system generates a report of the transactions have been processed and included in the outfiles.
Figure 48-1 Generate File for Fixed Asset Transfer Note report
Description of "Figure 48-1 Generate File for Fixed Asset Transfer Note report"