An internal release contract commitment is a release created against a cover contract commitment that is created to serve an internal purpose. These internal release contract commitments are created based on invoice data solely to allow the matching of invoices through Oracle Payables.
Cover contract commitments enable an organization to set aside funds at a consolidated level. These cover contract commitments are not available for invoice matching and therefore do not require a supplier. Cover contract commitments are consumed through the creation of release contract commitments. Release contract commitments require a supplier and are used in the invoice matching process.
Cover contract commitments can be created to represent a consolidated agreement with a third party or to support an internal decision to set aside funds for a special purpose, such as expenditure category. The supplier is provided when a contract commitment is created for consolidated third party agreements. No supplier is known for those cover contract commitments created for internal purposes and therefore, the supplier is not provided. Cover contract commitments used for internal purposes are identified as cover contract commitments without a supplier.
Internal release contract commitments are released against cover contract commitments created to serve an internal purpose. To create an internal release contract commitment, the cover commitment must be in a confirmed state and approved. When the internal contract commitment release is created, the supplier is based on invoice data and the appropriate cover contract commitment is selected based on the internal purpose that it serves. The result is an internal release contract commitment that is available for invoice matching in Payables.
The Internal Contract Commitment Releases window can be directly accessed from the Payables Invoice Workbench by clicking the Zoom button on the toolbar.
The numbering method for internal releases created in the Internal Contract Commitment Releases window is always automatic even if the manual numbering method is selected in the Contract Commitment Options window. The number is unique within the operating unit.
The Contract Commitment Complete Cover Commitment Program is a concurrent request that completes all internal release contract commitments for a given cover contract commitment. An exception report is generated to list all internal releases that do not complete.
For information on the Internal Contract Commitment Matching Process, see Contract Commitment Process.
For information on entering invoices in the Invoice Workbench, see Entering Basic Invoices in the Invoice Workbench, Oracle Payables User Guide.
For information on the Contract Commitment Complete Cover Commitment Program, see Generating the Contract Commitment Complete Cover Commitment Program Procedure.
To create an internal release contract commitment, perform the following steps.
In Payables, navigate to the Invoices window as follows:
Invoices - Entry - Invoices
Select the operating unit.
Enter an invoice or query appropriate data.
On the toolbar, click the Zoom button.
The Internal Contract Commitment Releases window appears.
Enter data in the Internal Contract Commitment Releases window as described in the Internal Contract Commitment Releases Window Description table.
Click OK.
A popup window appears, and the release number is displayed in the Release Commitment Number field of the Internal Contract Commitment Releases window.
| Field Name | Description |
|---|---|
| Operating Unit | Operating unit |
| Supplier | Supplier name |
| Invoice Number | Invoice number |
| Cover Commitment Number | Cover contract commitment number. Cover contract commitments in list of values must be Approved, Confirmed, have no supplier, and have one account line and one payment forecast. |
| OK | Validates that there is sufficient Available Amount on the cover contract commitment; creates a release number and a release
Note: Data in the Internal Contract Commitment Releases window is cleared. |
| Cancel | Closes window without saving; no release created |