The Properties toolpane contains special properties that allow authors to track document status or State. Unlike document properties, workflow properties are maintained on the server. To change them, you must be working online and the document must be either checked in, checked out to you, or checked out to another author. Workflow properties are not embedded with the document and do not travel with them on export, import or rollback. In addition, unlike other document properties, a document cannot inherit a workflow property from a parent document.
Note: When you import content, the workflow properties for documents are reset to blank, which is the default value.