Managing the Enrollment Requirement Roster

Select the statuses that you want to view in the Enrollment Requirement Roster student grid.

The OEE Start Date field appears when a class is scheduled within an OEE session. It is an optional field. Enter the date for which you want to filter students who have an OEE start date equal to or later than the defined date.

The count for each status is shown in parentheses next to the status. Although the Enrollment Status count includes all students, the Most Recent Requirement Status count is based on the number of students with the selected Enrollment Status—for example, if you are viewing only Enrolled Students, the count shown for Most Recent Requirement Status includes only those students with an Enrollment Status of Enrolled.

The statuses are:

• Not Satisfied: The student has not met the enrollment requirement status for the class.

• Conditionally Satisfied: The student has conditionally met the enrollment requirement using in-progress course work. After the course work is completed and grades are posted, post enrollment requirement checking should be run to determine if the student has satisfied the enrollment requirement.

• Enrollment Component: The student was enrolled using the enrollment component, which does not check for enrollment requirements.

• Permitted: The enrollment requirement for the class was satisfied through a permission.

  Note: If the process is run for students with this status, the permission is not considered as part of the post enrollment requirement checking process. The student is re-evaluated.

• Overridden: The enrollment requirement for this class was satisfied by using an enrollment requirement override.

  Note: If the process is run for students with this status, the override is not considered as part of the post enrollment requirement checking process. The student is re-evaluated.

• Satisfied: The student has met the enrollment requirement for this class.

• Unknown: No requirement status exists. This value typically appears when a requirement was added to the class after the student was enrolled or the student was enrolled in the class before post enrollment requirement processing was implemented.

  Note: Students who enrolled in classes before the implementation of the Post Enrollment Requirement Checking feature will not have an enrollment requirement status and will appear as Unknown on the Enrollment Requirement Roster.

  If you choose to run Post Enrollment Requirement Checking for the roster, the appropriate post enrollment requirement status will be assigned.

Click the filter button to refresh the Enrollment Requirement Roster student grid.

Use this check box to:

• Select students to whom a notification is to be sent.

• Select students to be included in page processing—run post enrollment requirement checking or process drops for non-compliance of enrollment requirements.

Sometimes a Process Status column appears between the Select and ID columns. Click the Process Status link to access the Enrollment Message Log page. Examples include when post enrollment requirement checking is run and the message displays information about the new status—for example, Enrollment Requirement is met conditionally. It is likely that this is due to a pending grade from a previous term. Another example is Enrollment Requirement is not met for the Class, action required. Enrollment Requirements for the class have not been met. The student may need to be administratively dropped from the class for non-compliance of enrollment requirements.

This is an optional field. The field is available after post enrollment requirement checking has been run. The field is available only for students who have a non-compliant post enrollment requirement status of Conditional or Not Satisfied and an enrollment status of Enrolled or Waitlisted.

Decision makers can set the indicator value to Approved for enrolled students if they consider the student should remain enrolled in the class even if the student's post enrollment status is non-compliant. An example might be if a cumulative GPA of 3.0 is required for the course and as a result of the student's grades from the previous term, the student now has a 2.9 GPA.

Set the indicator value to Drop Request if an enrolled student is to be dropped from the class for non-compliance of enrollment requirements. If a student is wait listed, and the student should be dropped from the waitlist for non-compliance, set the value to Drop Request. Use the indicator if you will be dropping students using the option: when Drop Request Indicator is selected.

Displays the enrollment requirement status of a student at the point of registration. Click on the Enrollment Req Status link for a student to access the Enrollment Requirement Roster–Detail View with the enrollment requirement status information area expanded.

The post enrollment requirement status appears after the post enrollment requirement status checking process has been run. The process can be run multiple times. The value shown is the most current post enrollment requirement status. Click on the Post Enroll Req Status link for a student to access the Enrollment Requirement Roster–Detail View with the post enrollment requirement status information area expanded.

This column appears only if more than one enrollment status is selected within the Set Filter Options group box. When more than one status is selected, the student's enrollment status appears in this field.

This column displays additional information such as a student's wait list position, penalty grade, graded, previously waitlisted, withdrawn, and if the drop was initiated by PERC. For example, if a student is dropped through the Post Enrollment Requisite Checking process the status note reads PERC Drop.

Click the Notify Selected Students button to access the Send Notification (SSS_NOTIFY) page to send email notifications to selected students. If a notification failure occurs, the sender receives a message indicating the type of failure, for example, host unknown. If no email account exists for a selected student, then on the Enrollment Requirement Roster, a Process Status column appears with the message No Email Address next to the student.

Click this link to access the Tracking of Key Transactions & User Notes page and view post enrollment requirement checking transaction history.

This link is available if the Provide link to student Course History check box is selected on the Student Records Installation-Enrollment Requirement Roster page.

Click to access the My Course History page as viewed from Student Self Service. Access is based on user security.

SeeUsing Self-Service My Academics Functionality

This link is available if the Provide link to Student Statistics check box is selected on the Student Records Installation-Enrollment Requirement Roster page.

Click to access the Academics page as viewed from the Student Services Center or the administrative Term History component as defined on the Student Records Installation - Enrollment Requirement Roster page. Access is based on user security.

See Viewing and Editing an Individual's Information

See Viewing Student Statistics.

If the Allow Drop Request Indicator to be set for Students in Non-Compliance check box is selected on the setup page, use the options here to specify the circumstances under which a drop request indicator should be set for a student in non-compliance as a result of running post enrollment requirement checking.

The check box settings appear by default from the setup page but you can change them here.

If the check box is selected, and post enrollment requirement checking results in a status of Conditionally Satisfied or Not Satisfied for a student, the process sets the drop request indicator for the student. If the check box is cleared, no indicator value is set.

Use these options to specify the selection criteria for dropping students for non-compliance of enrollment requirements. The post enrollment requirement checking process must be run before you process drops. The option settings appear by default from the setup page but you can change them here.

Select this option to drop only the selected students in the student grid.

Select this option to drop only students in the student grid for whom the indicator is set to Drop Request.

Select this option for drops to be based on the post enrollment requirement status of the student. Select the Conditionally Satisfied check box to drop students in the student grid who have a post enrollment requirement status of Conditionally Satisfied. Select the Not Satisfied check box to drop students in the student grid who have a post enrollment requirement status of Not Satisfied. You can select one or both check boxes.

This check box is available if the Allow Override of Action Date check box is selected on the setup page. Select this check box and enter the action date for the transaction(s). You must have the relevant enrollment security to access this check box.