Return to Navigation

Setting Up Honors and Awards

To set up honors and awards, use the Honors/Awards Table component (SA_HONORS_AWARDS) and the Honors/Awards Rule component (HONOR_AWRD_RULE).

Honors and awards include internal and external awards that you want to record for students. With honor and award codes and rules, you can create sets of guidelines for every academic career within your institution. You can then use these codes and rules to assign honors and awards to students, either by running the Acad Standing/Honors Awards process (SRPCEASD) through the Academic Standing/Honors and Awards page to evaluate students' honors and awards, or by entering honor/award codes directly onto a student's record through the Honors and Awards page.

This section discusses how to:

Page Name

Definition Name

Navigation

Usage

Honors/Awards Table

SA_HON_AWRD_TABLE

select Set Up SACR, then select Product Related, then select Student Records, then select Student Standing and Awards, then select Honors/Awards Table, then select Honors/Awards Table

Define honor and award codes for internal and external awards.

Honors and Awards Rule

HONOR_AWRD_RULE

select Set Up SACR, then select Product Related, then select Student Records, then select Student Standing and Awards, then select Honors/Awards Rule, then select Honors and Awards Rule

Create honor and award rules.

Standing/Honors

ACAD_PROG_STDG_TBL

select Set Up SACR, then select Foundation Tables, then select Academic Structure, then select Academic Program Table, then select Standing/Honors

Select honor and award rules and parameters for this academic program.

Access the Honors/Awards Table page (select Set Up SACR, then select Product Related, then select Student Records, then select Student Standing and Awards, then select Honors/Awards Table, then select Honors/Awards Table).

Field or Control

Definition
Internal/External

Indicate whether the honor or award relates to an external organization or your internal institution.

Grantor

Enter the grantor of the honor or award.

Transcript Level

Select the transcript level on which you want the honor or award to print. Values for this field are delivered with your system as translate values. These translate values can me modified. The delivered values are Degr Prog (degree progress), Not Print, Official, Stdnt Life (student life), and Unofficial.

Access the Honors and Awards Rule page (select (Set Up SACR, then select Product Related, then select Student Records, then select Student Standing and Awards, then select Honors/Awards Rule, then select Honors and Awards Rule).

Image: Honors and Awards Rule page

This example illustrates the fields and controls on the Honors and Awards Rule page. You can find definitions for the fields and controls later on this page.

Honors and Awards Rule page

Define rules for every honor and award code that you want to use in the Honors/Awards process. Honor and award rules are keyed by academic career; therefore, create a broad description for your honor and award rules (such as Undergraduate Rules or Graduate Rules). To define honor and award rules, name the rule, define parameters for the rule, and select the academic standing codes that a student must currently possess in order for the rule detail line to be satisfied. Every rule detail line can have current academic-standing code requirements. For instance, you can require that in addition to other criteria you defined, the student possesses the academic standing code of GOOD to meet the requirements for the Highest Freshman GPA Award.

Field or Control

Definition
Honor Award Rule

Enter an alphanumeric code that identifies this honor and award rule code.
Effective Term

Select the effective term for the rule. When the system uses the rules in the Honor/Award process, it verifies that the rule is effective within the term for which the process is run.

Honor/Award Group

The default honor and award group number is 01. Group awards together that are mutually exclusive, because the system processes honors and awards by group, and within a group by sequence number.

For example, the President's Award and the Dean's List honors are mutually exclusive. If students are granted one award they are not granted the other. By grouping the awards together, you prevent the system from granting a student both awards.
Seq No (sequence number)

Enter the sequence in which the system evaluates the rule. Sequence your rules from the most restrictive to the least restrictive.

In our example, the President's Award has a sequence number of 10 and the Dean's List honor has a sequence number of 20. The President's Award is more restrictive than the Dean's List honor, so it is sequenced first. The Dean's List honor is slightly less selective, so it is sequenced second.
Honor/Award

Select the honor and award code that the system posts to students' records if they satisfy the rule. Define honor and award codes on the Honors/Awards Table page. The system populates the student Honors and Awards page with the appropriate code when you run the Honors/Awards process.
Cumulative GPA, Current Term GPA, Cumulative Units Passed, Current Units Passed, Cumulative Units Attempted, Current Units Attempted, and Academic Year GPA

These criteria form your rules. For each criterion that you choose to use in this rule, select a qualifier: Greater Than, Greater Than or Equal To, Less Than, or Less Than or Equal To. Do not modify these values. Then, enter the numeric value for each criterion. In the preceding example, the cumulative grade point average must be greater than or equal to 3.750 and the current grade point average must be greater than or equal to 3.750.

Use the last prompt box to add the connector for the rule: And, Or, and blank for none.

You can skip any criteria and only enter information in the criteria pertinent for your rule.

Note: For the Academic Year GPA field, the system looks at the term for which academic standing is being processed, determines which academic year the term falls in based on the value in the Term/Session Table component, determines the student's statistics from all terms in that academic year, calculates the student's grade point average, then compares the student's grade point average against the value that you enter on the page.
Any Academic Standing Set

Select if the student would be eligible for this honor or award no matter what his or her academic standing.
No Academic Standing Set

Select if the student would be eligible for this honor or award only if he or she was not assigned an academic standing code.
Current Academic Standing Values

Select the academic standing values a student must possess to satisfy this rule. Define academic standing values on the Academic Standing Table page. In the preceding example, the student must possess the academic standing code of GOOD to satisfy the rule. Define academic standing values on the Academic Standing Table page.

Access the Standing/Honors page (select Set Up SACR, then select Foundation Tables, then select Academic Structure, then select Academic Program Table, then select Standing/Honors).