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Viewing Consolidated Academic Statistics for Individual Students

This section discusses how to use the Student Consolidated Stats component to view the results of the Consolidate Academic Statistics process (SRPCCONP) on a student-by-student basis for a specific academic statistics period. For example, perhaps a student has just enrolled in another class and you want to adjust this student's statistics to more accurately report them. The component divides the results into the following four categories:

Page Name

Definition Name

Navigation

Usage

Student Consolidated Stats - Basic Data (student consolidated statistics - basic data)

STDNT_CONS_STATS0

select Records and Enrollment, then select Enrollment Reporting, then select Consolidated Statistics, then select Student Consolidated Stats, then select Basic Data

View basic data about a student's consolidated academic statistics for an academic statistics period, such as the student's primary academic career, term, primary academic program, academic level and load determination, and academic program status. Also use this page to view the calculated results of the Consolidate Academic Statistics process (SRPCCONP) for the student's academic load, academic level, units, form of study, and GPA. If necessary, override the calculated results.

Student Consolidated Stats - Statistics (student consolidated statistics - statistics)

STDNT_CONS_STATS1

select Records and Enrollment, then select Enrollment Reporting, then select Consolidated Statistics, then select Student Consolidated Stats, then select Statistics

View a student's consolidated term statistics and cumulative statistics for an academic statistics period.

Withdrawal/External Study

STDNT_CONS_STATS3

select Records and Enrollment, then select Enrollment Reporting, then select Consolidated Statistics, then select Student Consolidated Stats, then select Withdrawal/External Study

View withdrawals and cancellations on a student-by-student basis for an academic statistics period. Also use this page to view consolidated external study programs that apply towards a student's academic career, such as study abroad.

Demographics/Last Action

STDNT_CONS_STATS6

select Records and Enrollment, then select Enrollment Reporting, then select Consolidated Statistics, then select Student Consolidated Stats, then select Demographics/Last Action

View a student's age category, ethnic group, primary cohort, and latest consolidation status for the academic statistics period.

Access the Student Consolidated Stats - Basic Data page (select Records and Enrollment, then select Enrollment Reporting, then select Consolidated Statistics, then select Student Consolidated Stats, then select Basic Data).

Image: Student Consolidated Stats - Basic Data page

This example illustrates the fields and controls on the Student Consolidated Stats - Basic Data page. You can find definitions for the fields and controls later on this page.

Student Consolidated Stats - Basic Data page

Field or Control

Definition
Academic Institution

Select the academic institution that contains the consolidated academic statistics of the student.
Academic Statistics Period

The page displays the student's consolidated academic statistics for each applicable academic statistics period that you have run.

Calculated Values and Overrides

Click the arrow on the left of the Calculated Values and Overrides group box title bar to display the calculated statistical results of the Consolidate Academic Statistics process (SRPCCONP) for various types of statistics. Select the Override check box next to each type of statistic to change the calculated results. The corresponding field becomes available. Enter the new value. The calculated results of the process itself always appear, unaltered on this page so that you can compare the original process calculation to your changes.

Field or Control

Definition
Calculate

If the academic statistics period for which you have calculated the student's consolidated academic statistics has As of Date or As of Today for its consolidation trigger, you can recalculate the student's consolidated statistics. Click this button to have the system rerun the Consolidate Academic Statistics process for this student's academic record in the academic institution and academic statistics period that you specify. If the academic statistics period has Consolidate Date for its consolidation trigger, then rerunning the Consolidate Academic Statistics process with the Calculate button has no bearing on the student's calculated results. This is because the process is retrieving statistics from the temporary holding table populated by either the Take Term Statistics Snapshot process (SRPCCONA) or the Recurring Term Snapshot process (SRPCCONU) rather than retrieving data from the student's records. The only way to recalculate a student's academic statistics in such a case is to first retake the term snapshots through the Term Statistics Snapshot process or the Recurring Term Snapshot process.

Note: For NSC Reporting, using grade exclusions impacts how the Consolidate Academic Statistics process calculates ACADEMIC_LOAD. It is likely that some students—those with units excluded from calculation based on a grade (or grades)—will have a different academic load reported in Consolidated Statistics than the load calculated for the same term in STDNT_CAR_TERM.

See Understanding Consolidated Statistics Processes.

See Setting Up Statistic Period Types.

Access the Student Consolidated Stats - Statistics page (select Records and Enrollment, then select Enrollment Reporting, then select Consolidated Statistics, then select Student Consolidated Stats, then select Statistics).

Field or Control

Definition
Reset Cum Stats at Term Start (reset cumulative statistics at term start)

If this check box is selected, all statistics have been reset to zero at the start of the given term. If this check box is cleared, statistics have been accumulated from previous terms and added to the given term. This check box is set on the Cumulative Statistics page of the Term History component.

Access the Withdrawal/External Study page (select Records and Enrollment, then select Enrollment Reporting, then select Consolidated Statistics, then select Student Consolidated Stats, then select Withdrawal/External Study).

The system displays the student's withdrawal and external study statistics for an academic statistics period based on the student's primary academic career, primary academic program, and last term within the academic statistics period.

Access the Demographics/Last Action page (select Records and Enrollment, then select Enrollment Reporting, then select Consolidated Statistics, then select Student Consolidated Stats, then select Demographics/Last Action).