Table 26-1 Purchase User/Role Rights
Sub Category | Right | Allows Users to... |
---|---|---|
Purchase Order |
Purchase Orders |
Access the Ordering module. |
Create Order by: Order Cycle |
Create orders by selecting predefined order cycles. |
|
Create Order by: Vendor |
Create orders by vendor. |
|
Create Order by: Order List |
Create orders by order list. |
|
Create Order by: Suggested Order Qty |
Create orders based on suggested quantities. |
|
Create Order by: Blank Order |
Create blank orders. |
|
Make Individual Orders |
Create individual purchase orders without using purchasing lists. |
|
Create/Modify List |
Create, modify, and delete order lists. Lists are not filtered by role and are visible to everyone. |
|
Purchase/Receive all Items |
Purchase or receive all items even though no vendor purchase item is available. Users can create vendor purchase items themselves. This user right overrules user rightPurchase/Receive Default Vendor Purchase Items Only. |
|
Purchase/Receive Default Vendor Purchase Items Only |
Purchase or receive vendor purchase items set to default/DPQ only. This privilege is overruled by privilege Purchase/Receive all Items. |
|
Save Order |
Create a new order, add freely selected items and items from lists, and save or suspend the order. If not set, users can only create orders from existing lists and cannot save or suspend. |
|
Change Cost Center from List in Ordering |
Change the cost center when ordering from a list. |
|
Show SOH and On Order Qty in Ordering |
View the item Stock On Hand and On Order Quantity in Ordering. |
|
Order over Maximum Quantity |
Order more than the maximum quantity. |
|
Delete suspended Orders |
Delete suspended orders. |
|
Delete placed (open) Orders |
Delete positions from placed orders. |
|
Purchase Manager for prepared Orders |
Purchase manager for prep orders. |
|
Order Cycles |
View, add, and modify order cycles. |
|
Emergency Order |
Place an order outside of a valid order cycle, if order cycles are used; or if minimum qty/weight/value per order is used, enables placing an order if the minimum qty/weight/ value is not met. |
|
Order Calculation |
View and modify the order calculation methods. |
|
Order Calculation Lookup |
Access the Order Calculation Lookup page. Calculate Average Usage must be enabled. |
|
Out-of-Stock |
Access the items out of stock function. Calculate Average Usagemust be enabled. |
|
VPI(s) |
VPI(s) |
Access the Vendor Purchase Catalog page. |
Add/Modify VPI(s) |
Add and modify vendor purchase items. |
|
Manage Contract in VPI(s) |
Access the control flag in Vendor Purchase Items. |
|
Copy/Compare VPI(s) |
Access the Copy/Compare VPI(s) page. |
|
Receiving |
Receiving |
Access the Receiving page. |
Create Receipt by: Purchase Order |
Create a receipt by purchase order. |
|
Create Receipt by: List |
Create a receipt by list. |
|
Create Receipt by: Vendor |
Create a receipt by vendor. |
|
Create Receipt by: Blank Receipt |
Create a blank receipt. |
|
Create Receipt by: Return to Vendor |
Create a Return to Vendor. |
|
Create non-unique Delivery Note Numbers |
Create non-unique delivery note numbers (includes B2B Solutions). |
|
Change Cost Center from List in Receiving |
Change the cost center when receiving using a list. |
|
Change Prices in Receiving |
Change prices when receiving delivery notes/invoices. This is not possible for items set to fixed prices. |
|
Change Net/Gross Prices in Receiving |
Change the net/gross price in Receiving. |
|
Change Taxes in Receiving |
Change the taxes/VAT in Receiving. |
|
Change Discount in Receiving |
Change discounts in Receiving. |
|
Override Receiving Deviation Settings |
Overwrite the Receiving Deviation settings configured in Items. |
|
Edit Adjustment in Receiving |
Edit adjustments in Receiving. |
|
Book Receipt |
Book delivery notes. If this right is not enabled, users cannot save receipts. |
|
Change Purchase Order Closing Defaults |
Access the Close Purchase Order option in the Receiving booking dialog box. |
|
Close Order automatically |
Access theClose Purchase Order option in the Receiving booking dialog box. This option is enabled by default and can be manually disabled. |
|
Save Delivery Note as Invoice |
Create an invoice directly when booking a delivery note. This option is overruled if the option Receiving as Invoice is disabled in Vendors. |
|
Edit Invoice Total in Receiving |
Modify the invoice total in Receipt as Invoice. |
|
Delete booked Delivery Notes |
Delete booked delivery notes. Deleted notes are shown with a canceled status. |
|
Invoice Control |
Invoice Control |
Access the Invoice Control page. |
Create non-unique Invoice Numbers |
Create non-unique invoice numbers in Invoice at Receiving (including B2B Solutions) and Invoice Control. |
|
Back Office IFC |
Back Office IFC |
Access the Back Office IFC page. |
Correct Amounts/VAT in B/O IFC |
Correct amounts/VAT in the Back Office Interface. |
|
Close Financial Period |
Access the Close Financial Period page. |
|
Close Financial Period: Open Period |
Reopen the last closed period. |
|
Close Financial Period: Change Period |
Shift documents between open periods. |
Parent topic: User/Role Rights