Payments Window Reference
Account Currency. Payables displays the currency code for the bank account.
Address. Recipient address on the payment document.
Bank Account. Bank Account from which payment is created. Your choice of bank account and payment document determine the currency that you use to create payments.
Batch Name. If this payment was created in a payment batch, Payables displays the payment batch name.
Cleared Amount. Amount the bank disbursed for the payment on the cleared date.
Cleared Date. Date on which your bank disbursed funds for the payment. This date is assigned manually by you, or automatically by either the Automatic Clearing for Future Dated Payments program, or by Oracle Cash Managment.
Cleared Functional Currency. Cleared amount expressed in your functional currency.
Cleared Rate Date. Date the bank used to calculate an exchange rate to disburse funds for a foreign currency payment.
Cleared Rate Type. Exchange rate the bank used to disburse funds for a foreign currency payment.
Country. Country in the recipient address of the payment document.
Document Category. If you use sequential numbering, document category to which this payment document is assigned. You assign document sequences to document categories.
Document Name. Payment Document, for example, check.
Document Number. Payment document number, for example, check number. When you create a payment, Payables enters the next available document number for the payment document.
Functional Amount. Amount of the payment in your functional currency.
Functional Currency. Currency assigned to your set of books.
Maturity Date. If this is a Future Dated payment, the date on which your bank disburses funds for the payment.
Paid To Name. Recipient name on the payment document.
Payment Amount. Amount of the payment in the payment currency.
Payment Curr. Currency in which payment is made. Payables enters the payment currency based on the bank account and payment document you enter.
Payment Date. The GL Date for the payment distributions and the date on the payment document. The date must be in an open accounting period.
Payment Method.
- Check. A manual check, a Quick payment, or a check in a payment batch.
- Electronic. An electronic funds transfer file you generate and deliver to your bank to create payments, or an EDI payment.
- Wire. Used to manually record a wire transfer of funds between your bank and your supplier's bank.
- Clearing. Used for recording invoice payments to internal suppliers within your organization.
- Future Dated. Used to create payments with a future date that instructs your bank when to disburse funds to your supplier's bank. For example, a Bill of Exchange.
- Manual Future Dated. Used to disburse funds to a supplier who sends you an invoice with a payment notice attached. You approve the supplier's payment notice, which includes a future payment date, and return it to the supplier.
Payment Rate. Exchange rate for a foreign currency payment.
Rate Date. Date an exchange rate is effective. Payables uses this date when selecting a date from the GL Daily Rates table.
Rate Type. Rate Type for exchange rate between Payment Currency and functional currency. Payables uses five types of exchange rates:
- User. Used to manually enter your own exchange rate during invoice entry or at payment time.
- Spot. A daily exchange rate which is a quoted market rate. When you specify a Spot rate type, Payables automatically enters the invoice Exchange Rate from the GL Daily Rates table.
- Corporate. A standard market rate determined by senior management for use throughout your organization. When you specify a Corporate rate type, Payables automatically enters the invoice Exchange Rate from the GL Daily Rates table.
- User-defined. An exchange rate type you define in the Define Daily Conversion Rate Types window. When you specify a User-defined rate type, Payables automatically enters the invoice exchange rate for you from the GL Daily Rates table.
- EMU Fixed. If you use fixed-rate currencies and your Payment Currency and functional currency are different associated fixed-rate currencies, such as Euro and an EMU national currency, Payables displays EMU Fixed as the Rate Type and you cannot update this value.
Remit-to Account. The supplier bank account that will receive electronic payments. Payables defaults the value from the scheduled payment. If you enable the Allow Remit-to Account Override Payables option, you can override the defaulted bank account and select a bank account from the list of values. The list of values lists all active bank accounts for the supplier site that use the same currency as the payment.
Sequence Name. If you use sequential numbering, name of a series of sequential numbers assigned to a document category.
Statement Line Number. If the payment has been reconciled in Oracle Cash Management, Payables displays the number of the bank statement line number to which you matched the payment.
Statement Num. If the payment has been reconciled in Oracle Cash Management, Payables displays the number of the bank statement to which you matched the payment.
Status. Payables displays the status of the payment.
- Negotiable. The payment is printed and can be cashed by the supplier.
- Overflow. Complete remittance information, i.e. invoices paid, did not fit on the actual payment document, and Payables used an overflow payment document to record the additional remittance information. You send to the supplier only the remittance portion of this payment document with any other remittance stubs and the payment. Overflow payment documents are void.
- Reconciled. The bank has disbursed funds for the payment, and the payment has been reconciled and matched to a bank statement in Oracle Cash Management. Payables uses this status when the Allow Reconciliation Accounting Payables option is enabled.
- Set Up. The payment document was used in payment batch to align checks in a printer, and you have confirmed it as a Setup check when you confirmed the payment batch. It is non-negotiable.
- Spoiled. The payment document was damaged during a payment batch and you have recorded it as Spoiled when you confirmed the payment batch. It is non-negotiable.
- Stop Initiated. You have initiated a stop payment on the check.
- Unconfirmed Set Up. The payment document was used as a set up check in a payment batch, and you have not yet confirmed the payment batch.
- Voided. You have voided the payment, and it is no longer valid for payment.
- Reconciled But Unaccounted. The bank has disbursed funds for the payment, and the payment has been reconciled and matched to a bank statement in Oracle Cash Management. Payables uses this status when the Allow Reconciliation Accounting Payables option is disabled.
- Cleared. The bank has disbursed funds for the payment, and the payment has been cleared, but not matched to a bank statement within Oracle Cash Management. Payables uses this status when either the Allow Reconciliation Accounting Payables option is enabled.
- Cleared But Unaccounted. The bank has disbursed funds for the payment and the payment has been cleared but not matched to a bank statement within Oracle Cash Management. Payables uses this status when the Allow Reconciliation Accounting Payables option is disabled. Payables also uses this status if you clear a future dated payment using either the Automatic Clearing for Future Dated Payments Utility or Oracle Cash Management.
Status Date. Last date on which the payment status was updated.
Supplier Site. Supplier site used as the pay site for the payment.
Supplier. Supplier to whom the payment is made.
Transfer Priority. Bank Charges users only: Indicate the priority for transfer of the electronic payment, Any, Express, or Normal. See: Bank Charges.
Type.
- Manual. Manual payment, which you use to record a payment you have made outside of Payables. For example, a typed check or wire transfer.
- Quick. Quick payment, which is a single computer-generated check.
Voucher Num. If you use voucher numbers, number you assign to a payment document to uniquely identify it. If you use automatic sequential numbering, Payables assigns a voucher number and you cannot update it.
Buttons
Actions... Opens the Payment Actions window for a selected payment(s). You can use this window to perform actions such as Formatting, Printing, and Voiding payments.
Enter/Adjust Invoices. Opens the Select Invoices window. You can use this window to select invoices for payment, and, if the payment is unposted, you can change the invoices associated with the payment.
View Invoices. Opens in the Invoices window of the Payment workbench. This window displays the invoices and prepayments associate with the payment.
