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Pay Group. Pay Group name associated with a template. Default Pay Group name for all invoices created with a template.
Number of Periods. Total number of invoices to be made over the life of a template.
First. The first period for which a recurring invoice will be created. The period must be in an open or future period.
Next. Payables displays the next recurring invoice period for which an invoice can be created with a template. The First period is used as the default for the Next Period until the first invoice is created.
Number Remaining. Payables displays the number of periods remaining for which you have not yet created invoices.
Description. Template description used as the distribution descriptions if no purchase order or Distribution Set description is available.
Currency. Currency for invoices created from a template. Default is the functional currency unless the supplier site has a different default.
Liability Account. Account where invoice liability will be recorded. This will be defaulted to all invoices created from a template.
Hold. Hold name to automatically prevent the creation of invoices using a template. Release the hold by clearing this field.
Payment Method. Payment method for invoices created from a template. Future Dated and Manual Future Dated can only be used if the Allow Future Payment Payables option is enabled.
GL Date. Date to recognize the invoice liability. The GL Date is used as a default accounting date for each invoice. If you do not enter a GL Date, the beginning date of each invoice's period will be each invoice's default GL Date.
Expiration Date. Last day you can create invoices using a template. Before this date you can create invoices with invoice dates after the Expiration Date.
Withholding Tax Group. The withholding tax group that will be used as a basis for withholding from invoices created from a template. This defaults from the supplier site.
Terms. Terms you want to use to create a scheduled payment for each invoice you create from a template.
Pay Alone. Pay alone invoices are paid on separate payment documents.
Name. If you choose Set, enter the name of a Full Distribution Set.
Num. Purchase order number.
Line. Purchase order line.
Shipment. Purchase order shipment. If you select a purchase order shipment, during invoice creation Payables automatically matches the invoices created to the purchase order shipment. It prorates across all purchase order distributions to create the invoice distributions. For example, you have a blanket purchase order for car leases. You enter the purchase order number, line, and shipment on a template to create lease invoices, and Payables will match each invoice created by the template to the purchase order shipment.
Next Amount. Amount of the next scheduled recurring invoice.
Change. Percent change to increase or decrease the amount per period. For example, if you pay rent once per month and your rent increases 1% per month, enter 1 here.
Number of Regular Invoices. Total number of periods defined for a template.
Special Invoice Amount1 / Amount2. One time special payment such as a deposit or balloon payment including the regular periodic payment. It is the only amount paid in that period.
Period. Period in which you want to pay the Special Invoice.
Control Total. Total amount available for creation of invoices. Payables enters this number for you if you enter the First Amount and the Number of Regular Invoices.
Released Total. Sum of the invoice amounts that have been created using the template.
Amount Remaining. Funds available for invoice creation using a template. Payables displays the Control Total minus the Released Total.
Bank/Branch Name/Number. Payables displays the Bank and Branch associated with the supplier bank account you select.
UPDATES: In the Recurring Invoices window, all the fields except for Liability Account cannot be updated after the first invoice has been created.
NO REMAINING PERIODS: You cannot create an invoice if a template has no remaining open or future periods.
Defining a Recurring Invoice Template
Withholding Taxes from Recurring Invoices
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