Preliminary Purged Listings
Use the Preliminary Purged Listings to review the items (invoices, payments, purchase orders, receipts, requisitions, and suppliers) that Payables selects to purge based on the criteria you specify when you submit the Payables Purge Program.
Payables divides the report into eight sections (one section for each type of item it purges):
- Preliminary Invoice Listing
- Preliminary Payments Listing
- Preliminary Requisitions Listing
- Preliminary Purchase Order Listing
- Preliminary Receipts Listing
- Preliminary Supplier Listing
- Preliminary Supplier Schedules Listing
- Preliminary CUM Periods Listing
If Payables does not select any items to purge for a certain type, Payables does not print the section.
Report Submission
Payables automatically prints this report when you initiate a purge. See: Submitting Purges.
Selected Report Headings for Purge Reports
The Preliminary, Final, and Rejected Purged Listings reports use the same format, column structure, and report headings.
Invoice Listing
Last Paid Date. Payables prints the last paid date of each invoice purge candidate. Payables does not purge any invoice unless you fully pay the invoice or update the amount remaining for payment to 0.
Payments Listing
Void. If a payment is void, Payables prints Yes.
Requisitions Listing
Requisition Number/Type. Number/type for each requisition purge candidate.
Preparer. Name of the person who prepared each requisition purge candidate.
Creation Date. Date a requisition was created.
Purchase Orders Listing
Release. Release number.
Printed Date. Date the purchase order was printed.
Receipts Listing
Line. Line number of the purchase order for which the receipt was recorded.
Receipt Date/Receiver. Date a receipt was recorded for a purchase order and the name of the person who recorded the purchase order receipt.
Suppliers Listing
Inactive Date. Payables prints the inactive date of a supplier. You cannot select a supplier to purge unless it is inactive.
Supplier Schedules Listing
Organization. The organization for which the schedule was issued.
CUM Periods Listing
Organization. The organization for which CUM Period information is being purged.
