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Enter a deposit for ABC Company of $10,000. When you record this deposit you can enter AR Trade as the debit account and Unearned Revenue as the credit account. Receivables automatically creates the following accounting entry:
DR AR Trade (Deposit) | $10,000 | |
CR Unearned Revenue | $10,000 |
ABC Company places an order for $500 and would like to draw against their commitment for this order. You enter an invoice for ABC Company for $500 and reference their $10,000 deposit. Receivables automatically creates the following accounting entry:
DR AR Trade (Invoice) | $500 | |
CR Revenue | $500 |
DR Unearned Revenue | $500 | |
CR AR Trade (Invoice) | $500 |
Enter a guarantee for ABC Company. ABC Company agrees to purchase a specified amount of product from you, and you would like to track progress against this guarantee, and record it in your general ledger. The amount of this guarantee is $10,000. When you record this guarantee you can enter Unbilled Receivable as the debit account, and Unearned Revenue as the credit account. Receivables creates the following accounting entry:
DR Unbilled Receivable | $10,000 | |
CR Unearned Revenue | $10,000 |
ABC Company places an order for $500 and would like to draw against their commitment for this order. You enter an invoice for ABC Company for $500 and reference their $10,000 guarantee. Receivables automatically creates the following accounting entry:
DR AR Trade | $500 | |
CR Revenue | $500 |
DR Unearned Revenue | $500 | |
CR Unbilled Receivable | $500 |
Deposits | The accounting reversal is made by creating a receivables adjustment in Accounts Receivable to the invoice for the total of the invoice lines. This adjustment has the effect of reducing the invoice's payment schedule by the amount of the invoiced items (tax and freight amounts are not deducted from the deposit balance) and creating the reversing accounting entries. If however, the amount of the invoice exceeds the remaining commitment balance, Receivables only creates a receivables adjustment for the remaining commitment balance. |
Guarantees | The accounting reversal is made by creating a receivables adjustment in Accounts Receivable to the guarantee for the total of the invoice lines. This adjustment has the effect of reducing the guarantee's payment schedule by the amount of the invoiced items (tax and freight are not deducted from the commitment balance) and creating the reversing accounting entries. If however, the amount of the invoice exceeds the remaining commitment balance, Receivables only creates a receivables adjustment for the remaining commitment balance. |
When you define transaction types for commitments, you can define them for both deposits and guarantees. The transaction type class determines whether it is of type deposit or guarantee.
Class | The class is used to distinguish transaction types. When defining commitment types, use a class of either Deposit or Guarantee. |
Open Receivable and Post to GL | These fields control posting to your general ledger and the updating of customer balances. Receivables sets these fields to Yes when you define transaction types for commitments. |
Allow Freight | This field is used to control freight charges. Receivables sets this field to No when you define transaction types for commitments. |
Tax Calculation | This field controls tax charges. Receivables sets this field to No when you define transaction types for commitments. |
Creation Sign | This field is used to specify the creation sign of your transaction. This field is set to Positive Sign when you define transaction types for commitments. |
Natural Application Only | Use this field to determine whether you want to restrict the direction of your transaction balances when applying payments. For example, if you invoke Natural Application and have an invoice with an amount due remaining of $300, you can only make applications that will reduce this amount towards zero. This field is set to Yes when you define transaction types for commitments. |
Allow Overapplication | This field determines whether you want to allow over applications against items with this transaction type. This field is set to No when you define transaction types for commitments. |
Receivable Account and Revenue Account | These are default accounts used by the Transactions window. You can accept these defaults or enter other accounts when you enter your commitments. |
Invoice Type | This is the transaction type used for invoices that reference a commitment. If you create a deposit, then all invoices that reference this deposit would be assigned to this invoice type. You should choose an invoice type that has Post to GL and Open Receivable set to Yes. Receivables displays a warning message if the invoice type you choose has Post to GL or Open Receivable set to No. |
Credit Memo Type | This is the transaction type used for credit memos that reference a commitment. If you create a deposit, then all credit memos that reference this deposit must be assigned to this credit memo type. You should choose a credit memo type that has Post to GL and Open Receivable set to Yes. Receivables displays a warning message if the credit memo type you choose has Post to GL or Open Receivable set to No. |
Original Amount of Commitment: | $10,000 | |
less: Invoices against commitment | $500 | |
less: credit memos that reference invoices that reference commitments | <$250> | |
plus: credit memos against the commitment itself | <$100> | |
Resulting Commitment Balance: | $9,650 |
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